How to Export Teams Chat to PDF? (4 Ways)

Need to save an important Teams chat but not sure how?

Well, knowing how to export a Teams chat to PDF can be really useful. Unfortunately, Microsoft Teams doesn't have a built-in way to do so.

But don't worry! We have some solutions. You can copy messages or screenshot, then use a PDF tool like UPDF to create a PDF, use printing options, or share to outlook.

Now, let’s check these methods one by one.

Way 1. Copy and Paste to PDF

The first and easiest thing that you can try to save a Teams chat is copying and pasting it into a PDF. All you need to do is select and copy the conversation and then paste it into a blank PDF.

However, you will need a PDF editor to do this. No doubt, there are a lot of them in the market, but using a reliable one can make the process even easier. We recommend you go for UPDF. It is one of the best PDF editors out there and is compatible with Windows, Mac, Android, and iOS. Plus, you can use it for free if you do not worry about the small watermarks.

Download UPDF now and follow the steps given below:

Step 1: Open the Teams chat. Select the message and press the "Ctrl + C" keys.

Step 2: Launch UPDF and click "File" at the top left corner. Then, go to "Create" and select "Blank Page" to create a new PDF.

Step 3: Next, customize the PDF page. Enter the name, no. of pages, and the page size. You can also change the orientation and layout. Once done, click "Create," and you will see a blank PDF opened.

Step 4: Once the PDF is created, click "Edit PDF" on the left side, then select "Text." Click anywhere on the page, and you will see a text box. Press the "Ctrl + V" keys, and your chat will be pasted to this PDF.

Step 5: After the chat is pasted on the page, you can customize it by using the tools right above the text box. Then, click File and save your PDF.

That’s it! This is how to export Teams chat to PDF using the copy/paste method. Let’s move forward and try another one.

Way 2. Screenshot and Convert to PDF

Another simple way to save a Teams chat is by taking screenshots. Once you got all the screenshots of your chat, you can combine them into a single PDF. Use UPDF for that.

With this tool, you can merge multiple images into one PDF quickly, and it works on Windows, Mac, Android, and iOS. This way, you can keep the original look of your chat without copying text manually.

Here is how to export Teams chat to PDF using the screenshot method:

Step 1: Open your Teams Chat and take screenshots of the messages you want to save as images.

Step 2: Now, open UPDF and click "Batch PDFs" on the left menu at the home interface. Then, click "Create PDF."

Step 3: Next, click "Add Files" and import the screenshots. Select the "Combine Files into a Single PDF" option and click the "Apply" button. Select the location where you want to save the PDF file, and it will be created.

Let’s move forward to the next method of how to export Teams chat to a PDF!

Way 3. Select and Print to PDF on Browser

In case you are using Teams on a web browser, you can also print Teams chat to PDF. This is also one of the easiest ways to export Teams chat to a PDF.

Here is how you can select chat and print it to PDF:

Step 1: Open Teams on your web browser, and open the chat that you want to export to PDF.

Step 2: Select the chat and press the "Ctrl + P" keys. It will open a new window. Here, select "Microsoft Print to PDF" and select "Landscape" as the layout. Then click "Print."

Step 3: After clicking "Print," a new window will pop up. Here, add the name of the PDF, select the location, and click "Save."

So, this is how you can print Teams chat to PDF. But that’s not it! There is one more way. Let’s explore it!

Way 4. Via Share to Outlook

Microsoft Teams lets you share chats with Outlook, which makes saving them as PDFs easy.

Here is how you can do that:

Step 1: Just open the chat, click the three dots (⋮) in the message, and select "Share to Outlook." This will open an email draft with the chat content.

Step 2: Next, you can send the email to yourself or simply use the Print to PDF option to save it.

Now that we have explored the ways for how to export Teams chat to PDF, let's learn how to edit the exported PDF from Teams Chat.

Bonus Tip: The Best PDF Editor to Edit PDF

Once you have saved your Teams chat as a PDF, you might need to edit or organize it. That's where UPDF comes to the rescue. It can help you edit text, change layouts, and add notes with just clicks.

Moreover, you can also share your PDF via a link or QR code. And if you want to print it directly, you can do that, too. So, are you ready to edit your Teams chat PDF?

Download UPDF now and follow the instructions given below:

Step 1: Open your converted Teams PDF document in UPDF. Click "Edit PDF" on the left menu to open the editing option. Here, you can add text and add images or links to the page.

Step 2: If you want to share this file with other, you can click "Share this File With Others" on the right to share your PDF file. Click "Create" in the "Share a link" section to create a shareable link.

You can also click the "Barcode Icon" > "Download" to download and save the barcode on your device.

Or go to the "Share With Other" section and share the file via email.

Step 3: UPDF also offers the feature to print the chat directly from the software. Press the "Ctrl + P" keys, change the settings as per your preference and click "Print."

UPDF has many other features, you can watch the video below and read this review to learn more:

Final Words

Wrapping it up! Now you know how to export Teams chat to PDF! You can use any of the above methods and save the chat as PDF.

Also, if you want to edit, organize, or share this PDF, UPDF is a great tool. It's simple, fun, and makes handling PDFs a hassle-free task!

Download UPDF now and try it yourself! And if you like this software, you can upgrade to pro version at a low price.