PDF format is the best way to present and share documents with others for collaboration. No matter what system you are using, what PDF software you are using, or what devices you are using, you can view the PDF file with a consistent look. Converting PowerPoint to PDF is easier than you thought. This article will introduce the importance of converting PPT files to PDF, and different ways to do the process. Read on to learn more.
Why Do You Need to Convert PowerPoint to PDF
Converting our document work into PDF is important. Here are some benefits that are letting users convert their PPT into PDF:
- PDF format is universally compatible, and you can open and view a PDF file on any device anywhere with the same look. You can open and view it on Windows, Mac, iOS, Android, and Linux.
- PDF format is safer. You can protect and locks its content with a password from the target users and disables them to edit the file.
- PDF format archives the document into a shareable, smaller-sized, undamaged file.
- Converting PPT to PDF is the best way to share files because it reduces the size of the file by about one-third which makes sending it via email easier.
PDF format is the standard format when sharing files. Converting files into PDFs has been practiced for sharing documents for years now. Moving on, here are three different methods to convert PPT to PDF:
Method 1: How to Convert PPT to PDF with MS PowerPoint Directly
Microsoft PowerPoint is a powerful tool for making PowerPoint presentations. In addition to this, it has a built-in feature where you can convert your presentations to PDFs. It is an advantage if you already have Microsoft PowerPoint installed, but you can either pay for their software or use the free version online. Here are the steps to convert using MS PowerPoint:
Step 1. Open Your PPT File
For software: Open your MS PowerPoint, then click File > Browse. Then, select the PPT file you wish to convert.
For online: Go to MS PowerPoint Online and log in/register your account. From there, you can use MS PowerPoint, then click Open > Browse. Then, select the PPT file you wish to convert.
Step 2. Save PowerPoint as a PDF
Go to the "File" option in the top left corner. Click on "Save As" and then choose the location where you want to save your file.
In the new pop-up, choose "PDF (*.pdf)" as the "Save as type", and click "Save".
This method is very direct indeed. However, this method has its cons. There are chances that data could be missing after saving it into PDF, causing it to lose some of the PPT's content into the PDF, or even its slide itself. Moreover, it is still a presentation tool, which is not really designed for scenarios where you need to edit PDFs.
You will still need a Professional PDF Editor to make edits to your file. UPDF is a great PDF editor to help you modify the texts, images, and other content in the PDF document. With this tool, you can also add comments, markups, and signatures to the PDF document. What's more? This tool has an advanced OCR feature to help you convert scanned PDF documents into searchable and editable texts. Try it free.
Method 2: How to Convert Powerpoint to PDF Online with iLovePDF
iLovePDF is an online web application tool that has a wide set of tools. One of their tools is the conversion of PowerPoint to PDF.
Step 1. Navigate their website
Go to the official website of iLovepdf and click on the "PowerPoint to PDF" tool.
Step 2. Upload your PPT file
Click on "Select POWERPOINT files", or drag your PPT file to upload.
Step 3. Convert PowerPoint to PDF Online
After uploading, click on "Convert to PDF".
Step 4. Download PDF
Click on "Download PDF" to download the converted file.
Pros and Cons of Using Online Tools:
The online tool is not free: iLovePDF does the job of converting files into PDFs, but features are limited for free users. Their annual price starts at $48, which is a little higher compared to UPDF's $29.99 annually, and $49.99 for lifetime access.
Safety issue you need to concern: Just like other online tools, there is no guarantee that your uploaded files will be kept safe and private.
Stability: Aside from this, different browsers or internet situations may affect the effectiveness of their services. This could cause potential errors in the resulting files.
No advanced features available: Lastly, advanced features like editing existing texts or OCR are typically not included because of the limitations of web applications.
Method 3: How to Convert PPT to PDF with Adobe Acrobat
You can convert your PowerPoint files into PDF files with the Adobe Acrobat program. You can download and install this application on your PC. The procedure for using Adobe Acrobat to convert PPT to PDF is shown in the steps below.
Step 1. Go to Tools > Create PDF
Open Adobe Acrobat, click on "Tools" and click "Create PDF".
Step 2. Create the PDF from PowerPoint in Acrobat
Click on the type of file you want to convert, select the file, and then click "Create". In Adobe Acrobat, you can convert a single file, multiple files, scan, and more.
After the conversion process is finished, save the file in a PDF format.
Pros and Cons of Using This Method:
Price: The most common disadvantage of Adobe Acrobat is its pricing. They offer $239.88 annually which is truly disadvantageous for the tool's target audience, which is mostly students. Compared to UPDF's annual price of $29.99, and lifetime access of $49.99.
Complicated Interface: Furthermore, Adobe Acrobat's user interface is complicated. It takes time for the user to navigate to specific buttons. For a new user, it is not really considered friendly due to its complicated user interface.
All methods surely do the job of converting. However, all of them have similar disadvantages, which are the capability of editing your PDF. Right after you convert your PDF, you might wanna make edits to your PDF, which takes you to the part of choosing the best PDF editor.
The Best All-in-One PDF Editor and Converter
UPDF is an excellent all-in-one PDF editor and converter software where you can edit, annotate, and convert PDF files with OCR. Plus, it really has a very user-friendly interface that also guides you with its functionality. Furthermore, here are some key features this editor has to offer:
- User-friendly PDF Reader and Annotator: Enables you to directly add highlights, text boxes, shapes, and other PDF components using efficient navigation tools and immense annotation tools.
- Easily Edit Texts in your PDF: Efficiently edit texts or links in PDFs as you do in word documents
- Efficient Image Editor: It has a built-in Image Editor where you can click an image, and either edit it, resize, reposition, copy, delete, or crop the image.
- Convert PDF to Any Popular Format: It enables you to convert your PDF to various file types like Word, Excel, CSV, PowerPoint, RTF, Text, Image(PNG, JPEG, BMP, TIFF, GIF), HTML, XML, and PDF/A. It enables you to compress large PDF files into a smaller size making it easier to share, and
- OCR: Its advanced OCR tool lets you recognize the scanned document's text with a wide range of language recognition (up to 38 languages).
- Intuitive Page Management: Extract PDF pages, split, rotate, reorder, replace, delete, or add pages easily and efficiently.
UPDF's free access is a trial to experience such professional PDF editor's features with helpful guidelines. However, their paid plans are one of the cheapest you can find. Starting with $29.99 annually, you can get full access, unlimited document processing, no ads, and no file size limits. Furthermore, the $49.99 Perpetual Plan is a one-time fee where you can use everything about UPDF, forever.
The different methods of converting PPT to PDF tell us that each method has its advantages and disadvantages. However, they all have a similar disadvantage, which is the capability to edit your PDF file. UPDF is the tool for that, especially for using it on a daily basis since it is downloadable software, and can be used without an Internet connection. Comparing specific aspects of the methods, like vast functionality, user interface, reliability, and pricing, UPDF leads the best compared to others.
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