The complete PDF solution across all platforms

  • Read, edit, and annotate PDFs.
  • Convert PDFs accurately with OCR.
  • Protect, manage, and share PDFs with ease.

Windows • macOS • iOS • Android

blog banner

How to Write on PDF Files Step-by-Step

Have you ever asked yourself, "How can I write on a PDF document?" or "How do I write on a PDF?" It's actually very easy to write on PDF in Windows, Mac, and other operating systems, even mobile. However, you do need to have the right tool for the job, and this tool must have the ability to either add text boxes to PDF or allow you to directly write on a PDF file - in other words, it should have PDF annotation or full PDF editing tools. The perfect Windows and Mac utility for this is UPDF, a newly introduced PDF editor that is the first of its kind in the world. Let's look at how to write on a PDF using this versatile dual-OS PDF editor.

The Best Tool for You to Write on a PDF

Self-styled as the world's best PDF editor, UPDF offers PDF editing, PDF annotation, and PDF organizing features. As a new product on the market, it has a modern and youthful-looking interface that users will truly enjoy. Moreover, it is constantly being upgraded with new and powerful features. Some of the feature additions include file conversion to and from PDF, advanced OCR, PDF protection, signature, and many others that will help speed up your workflows and make you more efficient.

write pdf with updf

Top UPDF Features

  • Full PDF Editing: Edit any content inside a PDF, including images and text.
  • Annotations: Markup, review, and comment on PDFs for enhanced collaboration.
  • PDF Reading and Viewing: A natural PDF reading experience with intuitive navigation tools, multiple reading layouts, and advanced PDF reader settings
  • Organize PDF: Rotate PDF pages, flexibly reorder, replace, add, extract, and remove pages
  • Convert PDF: Convert PDF to Word, Excel, CSV, PowePoint, Text, Images, HTML, XML, and RTF formats.
  • OCR feature: Convert scanned PDF to editable and searchable PDF with OCR
  • PDF Security: Protect PDF with a password. Restrict the editing and printing of the PDF document
  • Share PDF: Send the PDF file via email and link
  • Compress PDF: Compress PDF with the lower quality
  • Flatten PDF: Flatten PDF Annotation, form, watermark, and cropped page

How Do You Write a PDF Document Using UPDF for Windows and Mac?

Step 1. Can I Launch PDF

Open a file in UPDF by dragging it from its Explorer or Finder location and dropping it on the UPDF icon. Or you can click the "Open File" button.

open pdf in updf to write on pdf

Step 2. How to Write on PDF

Once the file is open, you can click the "Edit PDF" tab to go into editing mode.

entern edit mode to write pdf

Step 3. How to Write PDF Text

You can now write on the PDF by adding a text box using the "Text" icon in the toolbar. Click every where to add the text box to the PDF.

write on pdf

Step 4. Can I Add a Text Box to Write on PDF Files

The same feature can also be used from the "Comment" tab, which is the annotation feature of UPDF. In this case, the same actions can be replicated to add new text.

add text box to write pdf

In editing mode, you can even modify existing text by clicking on an existing text block, selecting the word, sentence, or paragraph to be changed, and then directly typing into the box to edit the current text. It's simple and fun!


Who Can Benefit from Using UPDF to Write on PDF?

As mentioned, apart from learning how to write on a PDF, you can also view and read PDFs, and even organize the pages of a PDF file using UPDF. These actions are very useful when you need to read large PDFs, search for information, extract pages to a new PDF, split a PDF file into two or more parts, reorder the pages, update an old page with a new one, remove non-relevant pages, and much more. Let's take a look at some use cases where UPDF is really handy.

Students - Read PDF textbooks and other study materials, markup documents for reference, highlight important text, extract key pages to a new PDF, change the sequence of PDF notes, insert new pages into a PDF, edit PDFs to modify existing content, etc.

Teachers - Educators find UPDF to be a versatile tool for marking up and grading papers electronically, evaluating thesis submissions, adding quick notes and sharing them with students, compiling study material from external PDF sources, and so on.

Professionals - Legal, medical, engineering, and other professionals can use UPDF to annotate documents, organize large workflows, create new content, share PDFs online, and more. The upcoming features will allow them to add legally valid signatures, perform OCR to extract text from image-based PDFs, and perform conversion and other advanced actions.

Corporate Executives - Official business documents can be edited and organized for circulation to a wide audience. Newer features will give them all the PDF tools they need to manage daily document workflows, collaborate with peers and colleagues, share documents, print files in flexible ways, and do a lot more.

Design Teams - PDF editing is a crucial tool for designers, design project managers, and other stakeholders. Organize PDF pages, extract content from marketing collateral, create brochures and other literature, and so on.

These are just some of the use cases for UPDF. It can be used in a wide range of industries and by numerous specialized teams that handle heavy PDF files - or a lot of them. As a PDF writer, editor, reader, and organizer, it is already one of the most compelling options out there. And with new features coming in a blitz of updates, you'll get more and more tools over a period of time.

FAQs about Writing on PDF Files

1. How do I write on a PDF file?

If you want to write on a PDF file, you can use UPDF. It can support you to add text box like comments or add text to PDF like edit. It just needs four steps which this article talks about.

2. Can I write on a PDF for free?

You can use UPDF to write on a PDF. But if you are not the pro version, it will have a watermark on your PDF when you save it. But if you do not mind, you can use UPDF.

3. How do I write on PDF file without Adobe.

In this article, we have introduct the best Adobe Acrobat alternative for you. That is UPDF. Not like Adobe, UPDF has the beatuiful and simple interface which is friendly to the users. If you want to write on the PDF file, you just need to click on the "Edit PDF" icon on the left bar and then tap the "Text" icon to add the text anywhere. And also you can click the "Comment" icon on the left menu to write on the PDF like a comment.

4. Why I can't write on my PDF file?

If you are writing a form. It may be the application has no fill out form feature. You can find some application that can fill out the form. UPDF will updata this feature in December 2022.

Final Thoughts on How to Write on PDF Files

PDFs are a critical component of document and communication workflows in the era of modern digital transformation. Employees working remotely or from home can use the UPDF PDF writing feature as an effective way to convey their thoughts and opinions on various projects. Freelancers and students can use UPDF to submit their work, get feedback, and work more productively. Professionals can streamline their document workflows to be more efficient at work.

In other words, the versatile UPDF can not only answer the 'how do I write on PDF' question but solve a lot of other day-to-day challenges when working with PDF documents. Moreover, since it's constantly being upgraded with new features, you can expect a whole lot of advanced tools to help you manage your PDF files and other documents.