How to Convert PDF to Excel with AI Technology: All Scenarios

Sometimes, standard PDF to Excel converters just don’t cut it — they miss formatting, data alignment, or tables entirely. That’s where AI comes in.
If you're looking to convert a PDF to Excel more accurately using AI, this guide will show you how to do it step by step.

Part 1. How to Convert PDF to Excel with AI

To convert PDF to Excel with AI, you may need to have one awesome tool, Here, we recommend you to use UPDF AI as it has ChatGPT and DeepSeek Integrated, which offers youa perfect result for PDF to Excel conversion. Moreover, it is free to use for the first 100 prompts. Just click the button below to download UPDF on Windows or Mac and start converting PDF to Excel with AI.

Step 1. Launch the UPDF on your computer and open the PDF with the data you need.

Step 2. Click on the "UPDF AI" icon on the bottom right side, switch to "Chat" mode, go to the chat box, and find the "Screenshot" icon, and click on it to select the table in the opened PDF. Enter the prompt like "Extract the data into one table for me to copy into excel" and press enter. In seconds, you can get a table. Highlight the table content, hole on the "Ctrl+C".

Step 3. Open Excel or create a blank Excel. Now, paste the copied content into Excel. Now, you can convert PDF to Excel with AI successfully.

Part 2. How to Convert PDF to Excel without AI

For those who need to convert a PDF to Excel without AI, UPDF also allows you to do that. And it has many options to match all your needs. With just a few simple clicks, you can transform your PDFs into your required format. This allows you to make edits, updates, and modifications efficiently by opening the converted document in its native application. This software offers 2 free conversions per day.

One remarkable feature of UPDF is its built-in AI OCR converter. This means you can easily extract text and data from scanned documents and utilize them in other applications.

Click the button below to download UPDF and head to the steps below to easily convert PDF to Excel.

1. How to Convert PDF to Excel

our PDFs into Excel without any hesitation:

Step 1: Open the UPDF Tool and Import PDF

The first step is to download UPDF. Then open the UPDF tool on your device by double-clicking it.

Following this, locate the "Open File" option and press on it. Afterward, select the desired PDF file and hit the "Open" button.

After opening the PDF, head to the right-side panel and click the "Export PDF" button.

Step 2: Choose the Desired File Output Format

Following this, choose the "Excel (.xlsx)" option, and this will open a pop-up window for customization. There, you can adjust the "Output Format," "Page Range," and language if needed, and click the "Export" button. Finally, select the destination folder and save your Excel file.

It's worth noting that UPDF is also an AI-powered PDF editor and annotator tool that provides an all-in-one platform to handle the converted PDFs from OXPS, PMD, JSON, or MP3.

Also Read: Top 5 PDF Converters With AI

2. How to Batch Convert PDF to Excel

One efficient method for batch converting PDF files to Excel format is utilizing the UPDF PDF to Excel converter AI tool. This tool possesses AI capabilities, making the conversion process faster and more accurate. So, explore the detailed steps below to learn how to batch convert the PDF files:

Step 1: Head to the Batch Convert Option

After the UPDF tool is opened, press the "Batch" button to proceed. Now, a new window will appear.

There, select the "Convert" option to proceed. To add PDF files, tap on the "Add Files" button. However, if you have already opened the files, click on the icon with an "Arrowhead" and choose "Add Open Files" to include them. Alternatively, select the "Add Folders" option if you have a complete folder.

Step 2: Choose Excel as the Output Format

Once you have added the PDF files, select "Excel (.xlsx) from the options available in the "Output Format" drop-down menu. Next, you can hit the three dots and select "File Setting" to customize the "Page Range" of your UPDF file.

Step 3: Apply the Changes to Batch Convert PDF to Excel

After setting all the conversion options, click the "Apply" button at the bottom right to finalize the process. Choose a destination for the converted PDFs and save your Excel files.

The batch feature is a must-have at work and it will boost your productivity a lot. Are you wondering how to get it? Simply click the button below to download this lightweight tool.

3. How to Convert Scanned PDF to Excel with AI

When it comes to converting scanned PDF documents to Excel with AI-powered OCR, there are several methods available. But one of the most efficient and reliable options is utilizing UPDF's AI-powered OCR tool. With its advanced OCR capabilities, UPDF ensures high accuracy in text recognition. Learn the below steps to apply OCR on non-editable PDF files:

Step 1: Explore UPDF and Download OCR Feature

In UPDF, open the document and locate the "Recognize Text Using OCR" button in the right panel. However, if you are new to this feature, you must download it as a plugin for UPDF. Proceed by clicking the "Download" button in the pop-up window that appears and wait for the installation to complete.

Step 2: Customize the OCR Settings

After the installation, close the window and return to the OCR tool in UPDF. Make sure you are on the "Searchable PDF." To configure the tool, begin by selecting an appropriate "Layout" from the drop-down menu. Moreover, for additional layout settings, click on the "Gear" icon for more options.

Step 3: Set the Document Language and Perform OCR

After that, select "Document Language" from the options. Additionally, you can adjust the image resolution settings with the "Image Resolution" option. Also, review and adjust the "Page Range" settings as needed, then press the "Perform OCR" button to execute OCR on the file using the defined settings. Finally, follow the steps in Part 2 to convert your PDF file to Excel effectively.

Are you still confused about the instructions for this scanned PDF to Excel Converter? Don't worry, simply download UPDF from the button below and follow the tutorial video we made. You will find it is super easy to get the most accurate and fastest conversion with the help of UPDF.

Conclusion

In conclusion, converting PDFs to Excel is no longer a hassle, thanks to the power of AI and UPDF. With just a few simple steps, you can effortlessly turn your PDF documents into fully editable Excel spreadsheets. Whether you're working with standard PDFs or scanned files, UPDF streamlines the process and delivers top-notch results every time.

Say goodbye to tedious manual data entry and embrace the speed and precision of AI-powered conversion. Prefer the traditional method? No problem—UPDF supports that too! Ready to experience the difference? Just click the button below and start transforming your workflow. And the best part? There's even more to discover!