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The Best Proven Methods to Share Files and Folders on Mac (macOS Sonoma Compatible)

PDF is a widely supported file format that can be opened and viewed on various devices and operating systems without issues of damaged formatting. Hence, this makes PDF files accessible to a broad range of users, ensuring that anyone can easily share and view the content. In general, several Mac users exist globally, and in professional terms, you often need to share PDF files to collaborate.

In this article, you will discover how to share files on Mac in simple and easy steps. You will be introduced to a dedicated tool to begin file sharing reliably.

Part 1: How to Share Files on Mac with UPDF?

UPDF for Mac is an innovative PDF editing, managing, and organizing tool that makes your PDF processing easier, simpler, and smarter. You can edit the PDF file by modifying the text font style, size, or color and convert PDFs into different file formats. In fact, there's also a possibility to organize your PDF documents by merging, splitting, rotating, or rearranging pages. Before getting started with the instructions, please click the button below to install UPDF on your Mac. 

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With UPDF, you also have the leverage to share your PDFs with other users and there exist two methods for using this tool.

Method 1: Share Files on Mac via Link

Sharing PDFs through links streamlines the process, enhances collaboration, improves accessibility, and provides additional security and control measures. This ultimately makes it a practical and efficient method of sharing documents. After all, your PDF will be instantly transferred to another user while eliminating the need for local file storage. For sharing PDFs via a link through UPDF, follow these simplified step-by-step instructions:

Step 1: Import your PDF and Share

After launching UPDF on your device, import your PDF by clicking the "Open File" button. Your PDF document will open, and you can apply all the necessary editing and annotation to it. Once you're done, move forward to share the file by clicking the "Share this file with others" icon from the right sidebar.

share this file with others on mac

Step 2: Share the Document by Link

An expanded panel will appear in front of you from where you can copy the link created for your PDF file.

  • Adjust the link through options like "Disable Copy/Download/Print" and "Expiration Time".
  • Continue to copy the link and share it with anyone you want.
share files mac share with others

Method 2: Share Files on Mac via Email

Email allows you to reach a large number of recipients simultaneously. So, you can send the PDF as an attachment to multiple email addresses, saving time and effort compared to sharing the file individually with each user. This also ensures controlled access, which maintains the confidentiality and privacy of the PDF document. For sharing PDFs through email via UPDF, perform these simplest instructions:

Step 1: Share Documents with Others

After opening and performing all the edits on the document, if you want to share it with multiple people, email is the right idea. For this purpose, click the same "Share this file with others" icon from the toolbar on the screen's right side.  

Continue to write the receiver's email and message. In fact, you can also write multiple emails, and there's a possibility to write an optional message to your mail.

share files mac send

Step 2: Adjust the Sharing Settings

If needed, you can also adjust the sharing settings by enabling or disabling "Disable," "Copy/Download/Print," and "Expiration Time." Finally, click the "Send" button to email the recipient.

share files mac share via email

Moreover, there's also an option to use AI-powered OCR technology that allows converting your scanned PDFs, images, and paper documents to searchable and editable PDFs. UPDF allows you to combine PDF documents into a single file for better document management.

Part 2: How to Share Files between Mac, Windows PC, Android, and iOS

File sharing is a great way to collaborate on essential document tasks within a team. Thus, if you're looking to share files between Mac and PC, Android and iOS, UPDF Cloud is a trusted solution. The platform has a Cloud storage facility that provides 1GB of free or 10GB of paid storage with the premium plan.

Ideally, UPDF Cloud allows users to collaborate and edit PDFs with different devices. This way, you can access the same document from any location in a real-time scenario. This also acts as a backup of your essential PDF files, which is helpful in case you lose your documents. For using UPDF Cloud, these steps will help you: 

Step 1: Login into the Devices

Make sure to login into your Mac, Windows PC, Android, and iOS devices with the same login credentials. This ensures the devices are in sync with each other when it comes to uploading and accessing PDFs.

Step 2: Use the UPDF Cloud Feature

Open UPDF software on your Mac and click the "UPDF Cloud" feature from the left side of UPDF's home screen. Move forward to click the "Upload File" button and upload the file to share with other devices. After this, you can access the same file on all devices when you open UPDF.  

share files mac updf cloud

Part 3: How to Share Files and Folders between 2 Macs

In this digital age where remote workflows are rapidly increasing, sharing files and folders is perfect for collaborating. In general, for most professionals' use cases, Mac devices are generally used. But how to share files between Macs? Find here different methods to proceed:

1. Mac File Sharing

Mac File Sharing is a feature available on macOS that allows users to share files and folders between Mac computers over a network. It enables users to access files and folders located on other Macs on the same network, providing a convenient way to share data and collaborate with others. To use the Mac file-sharing function, these simple steps are of great assistance:

Step 1: Click on the "Apple" icon from the top left corner and proceed to the "System Settings." Next, choose the "General" settings and access the "Sharing" feature. Then, you will have to turn on the "File Sharing" option.

share files mac enable the file sharing feature

Step 2: Next, tap on the "Info" icon in front of the "File Sharing" option and manage the shared folders. You can add or remove the folder according to your requirement. Moreover, you can specify the user group with which you want to share the folder.

share files mac customize file sharing settings

Way 2. AirDrop

AirDrop is a file-sharing feature available on Apple devices, such as iPhones, iPads, and Mac devices. It allows users to wirelessly transfer files, photos, videos, and other data between compatible devices. Meanwhile, AirDrop uses a combination of Bluetooth and Wi-Fi technology to establish a direct connection between the devices.

This ultimately helps transfer files quickly and efficiently. Perform these easy-to-follow instructions to share files using the AirDrop feature:

Instructions: Head over to Finder from the Dock of your MacBook and choose the file you want to share with someone else. Following this, tap the "Share" icon from the top and select the "AirDrop" sharing feature. Choose the receiver from the available people and complete the procedure.

share files mac choose the receiver for airdrop

Way 3. iCloud Drive

iCloud Drive is a cloud storage and file synchronization service. It allows users to store their files, documents, photos, videos, and other data in the cloud and access them from multiple devices, such as iPhones, iPads, MacBooks, and Windows computers.

Meanwhile, you can upload files from your devices and organize them into folders with iCloud. To share files on Mac devices using iCloud Drive, these simple steps will help you:

Step 1: Access Safari on your MacBook and open the iCloud official website on it. Next, login into your iCloud account and open the "iCloud Drive" feature from the available options.

share files mac open the icloud drive

Step 2: Click on the "Browse" option from the left panel and upload the file from the MacBook by clicking on the "Upload" icon. Next, tap on the "Share File" icon from the toolbar and customize the settings to share the file with others.  

share files mac set the sharing settings

Part 4: Benefits of Using UPDF to Share Files

UPDF is amongst the top utilities for PDF management. Meanwhile, you can also share PDF files through UPDF, which is backed with many benefits. Let's find out what these benefits are about:

  • Share Large Files: It allows sharing PDFs with a link. This way, you can even share large PDF files without issues of file size compatibility. Ultimately, collaboration on PDF documents will improve and increase. 
  • Permissions: You can add password protection to your PDF documents and restrict their access through permissions. So only selected users with the passcode will access your shared documents.
  • PDF Compress: File size is a serious issue while sharing PDF documents. With UPDF, effortlessly compress your PDF documents in a simple way. This way, your large PDF files will get converted into small file sizes.  
  • Simple Interface: It has a simple, clean interface that provides easy tool navigation. So you will not face any problems while using this software. Even a beginner can operate and manage PDF files.
  • Annotations: It's possible to add comments, stickers, underlines, highlights, stamps, shapes, text boxes, and even e-signatures to your PDF documents before sharing. This improves the possibilities of interactive document sharing.


With increased collaboration in the professional world, sharing files from Mac to Windows in PDF format is common. This is because PDF is a more easily accessible file format for document sharing. In this article, you discovered ways to share files from Mac to Windows, Android, and iOS and how shared folder Mac is processed. Download it by clicking the button below.

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