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Exploring How to Print to PDF on Mac (macOS Sonoma Compatible)

In the digital era, PDF files have become the go-to standard for sharing data in the original layout. The article highlights the convenience of converting files to PDF at your fingertips.

This guide will walk you through the best solution to the Mac Print to PDF missing tool. By the end of this article, you'll know everything you want to learn about printing files to PDF on Mac. So, without further ado, let's delve into and discover the wonders of PDF files.

How to Print to PDF on Mac with UPDF?

Converting digital content to PDF on Mac devices can be a daunting task. UPDF for Mac is an all-in-one transformative application with a simple design and edge-cutting features. It allows users to effortlessly edit, convert, annotate, and print PDF files on Mac. The AI-integrated software streamlines the workflow and makes files more manageable.

UPDF is a strong software suitable for handling complex tasks. Here is a step-by-step guide to print to PDF on Mac.

Step 1: Open the File on UPDF

Download and install the UPDF application on your Mac by clicking the button below:

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Once installed, run the application. Go to the 'Files' in the top left corner and select the file for conversion. Or, you can click on the 'Open File' in the main interface to upload the file to the software.

print to pdf mac open file

Step 2: Print the File

Once the file opens, click on the 'File' menu at the top > Click 'Print'. Alternatively, you can press Command + P to open the print settings window.

mac print to pdf

Step 3: Print to PDF on Mac

In the pop-up window, adjust the printer settings.

  • Click on the Custom Scale and add a percentage to scale the document.
  • Select the pages to print and adjust the sizing and handling.
  • Select if you want to print the page on both sides.

Now hover your mouse over the heading for the 'Save as PDF' options under the 'PDF' drop-down menu. Click 'Print' and choose a file name for your document, add a local destination on your Mac, and click 'Save'.

macos print to pdf

UPDF instantly saves your file in PDF format and is now ready for use. The file can now easily be viewed or printed without any format changes.

UPDF has many other features, you can read this UPDF review article or watch the below video to learn more.

Also Read: How Print PDF on Mac?

How Do I Print Other Files to PDF on Mac With Other Methods?

Printing Files to PDF on Mac is very straightforward. You can easily do it in two ways. Let's explore each with a detailed step-by-step guide to follow.

1. Print Files to PDF with Preview

In the Preview app, you can collectively print all or selected pages. You can view and print the document even without the app that created it.

  1. On your Mac, open the document file in the Preview app. If there are multiple files, you can open them in one Window.
  2. Next, click 'View >  Thumbnails'. Command-click the thumbnails for the pages you want to print.
  3. In the upper left corner, click 'File > Print'.
  1. Modify the printing settings by adjusting the page size, fit, number, and orientation. To include any notes in the print, click Show Notes in the preview section. You can scale the page and choose Copies per page.
  1. Next, click the 'PDF' button and select 'Save as PDF' from the drop-down menu. Click 'Print' and add a file name, select the destination, and click Save.
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It just takes these five simple steps to Save files to PDF with the Preview. But the next method is even simpler.

2. Print Files to PDF with Browser

To Print Files to PDF in your browser, here are three steps.

  1. Open the file on your browser. Click on the Safari option bar at the top, and click Print.
  1. Adjust the print settings in the new window. Choose the print layout, page fit, scale, etc.
  1. Click on Save as PDF. Choose a name and location for your PDF file and click Save.
mac print to pdf missing

And that is all! It just takes three steps to Print Files to PDF from the browser.

What is the Difference between Print to PDF vs. Print PDF?

Users often confuse the two common features: Print to PDF and Print PDF. It's time to solve this mystery forever.

Print PDF

Print PDF is the simple button to print out a PDF immediately on paper. You can need to connect your printer. This will show a preview and print the document in its exact form.

Print to PDF

In comparison, the Print to PDF feature is more versatile. It lets you save the document as a PDF file. You can customize the file and adjust the printing settings, such as orientation, pages, margins, fit, etc. However, this will not print the document. The file will be saved as a ready-to-print document whenever you need it.

In easy terms, Printing to PDF is a more convenient way of storing files that can be easily manipulated later. Whereas the Print PDF is an instant PDF printer.

How Can I Change the Mac Print to PDF as Default Printer?

No, you cannot add Mac Print to PDF as the default printer. It is not recognized as a printer and is simply an extended feature for printing files. However, you can create a shortcut for this feature on your Mac as an alternative.

Creating a Shortcut for Print to PDF on Mac

Go to the System Preferences > Keyboard Shortcuts > Shortcuts. You can create a shortcut for Save to PDF. You can use the Keyboard Shortcut or press Command + P to save files as PDF instantly.

Although you cannot set up Print to PDF as your default printer, here is how to choose and change your default printer on Mac 13.0.

Set Up Default Printer on macOS 13.0

If no printer is selected, the first printer added becomes your default printer.

  • Go to the Apple Menu, select System Settings, and click Printers and Scanners.
  • On the right, click on the 'Default Printer'  pop-up menu.
  • If you want the same device to be your default printer, choose one from the available list. Remember that the default printer does not change after printing with a different device.
  • If you want the default printer to be the last printer device you used, select Last Printer Used. This can change depending on your workplace and the printer last connected.

FAQs on Printing to PDF on Mac

Before we end this article, here are the answers to some frequently asked questions.

1. How do I enable print to PDF on Mac?

Print to PDF is enabled through the printing menu on Mac. Follow these instructions:

  • Go to the 'File' Menu and select 'Print'.
  • In the new window, select 'Printers and Scanners ' Save as PDF' from the drop-down menu of the 'PDF' option.
  • Choose a destination for the PDF document and save it.

2. Why is print to PDF not an option on Mac?

Due to some security and technical features, the Print to PDF feature has been disabled on macOS X Snow Leopard (v10.6) and later versions. Apple has restricted Adobe's functionality, limiting it to Save as PDF only.

3. Can you print to PDF if you don't have Adobe on Mac?

If you don't have Adobe Acrobat on your Mac, you can use UPDF to help you. It is a comprehensive solution for all PDF-related problems on Mac or Windows.


The article has exhaustively discussed printing to PDF on Mac. If you are exploring wider options to edit and manage PDF files, UPDF is the strongest contender out there. The software can easily handle complex PDF demands like compensating for the Mac OCR missing tool.

While exploring the difference between Print to PDF and Print PDF, the article has guided you to use UPDF. It is the best bet you can make to manage your digital content easily. Click the below button to try it now.

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