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How to Add Header and Footer to PDF with 4 Ways

Headers and footers in a PDF document are usually used to give the documents a professional look. In many institutions and workplaces, adding proper headers and footers to documents is a requirement. The PDF header and footer can contain different information about the document ranging from the document title to the page number.

You can add a header and footer in a PDF document using the best PDF editor, UPDF. Read the article to find out more about how to add them in 4 effortless ways.

What are Header and Footer in PDF? Its Importance and Usage

The header and footer in PDF documents contain important information regarding the document and its creator or author. The basic purpose of the header and footer is to professionally represent dynamic information like page number, chapter, date, etc. The header is added at the top of the document, and the footer is located at the bottom. Aside from text, images or other PDF files can also be added in header and footers.

They are always present in documents but mostly in an inactive state. When active, headers are commonly used for information like document titles, chapters, date information, etc. In comparison, footers are commonly used for the author's name, page number, time information, etc.

The Importance and Usage of Header and Footer in PDF

The header and footers are extremely helpful when dealing with sensitive and lengthy documents and are regularly used in many fields. Below are a few of the major uses of headers and footers in PDF documents:

  • Headers and footers are essential in legal documents like contracts, agreements, legal reports, etc. They provide extra authentication of documents by displaying official logos, slogans, company names, etc.
  • When dealing with novel writing or creating eBooks, headers and footers are very important as they display the author's name, chapter, page number, etc. It makes navigation much easier and smoother for readers.
  • In the academic field, when writing and publishing new theses, papers, reports, or articles, headers and footers are must-add features. It contains the authors' names, credentials, and other essential details regarding their research.
  • It is also quite an important part of journalism and media, as all major media release usually contains header and footers to display the reporter's name, document title, date, time, etc.

Way 1. How to Add Header and Footer in PDF using UPDF

UPDF is currently the best PDF editor tool available, which will not burn a hole in your pocket when getting premium PDF features. The "Header & Footer" feature allows you to add a well-customized header and footer to your PDF file. It allows you to choose between 6 different layouts to maximize the chances of getting a header and footer format suited to your needs. You can also use its multiple color palettes to customize a font color to be used in the header and footer.

It also offers you over 10 different page number formats to choose from to make your document more suitable to respective regions. Aside from allowing you to add headers and footers to your PDFs, UPDF provides many more premium features. These include adding stamps, backgrounds, PDF conversion, PDF annotation, editing, organizing, etc.

The process of adding a header and footer in a PDF document when using UPDF is simple and easy to follow. You can perform the steps given below to add headers and footers to your PDFs:

Step 1: Open your PDF and Navigate to Page Tools

To start the procedure, open your PDF file using the "Open File" button or drag-and-drop method. On the main interface, click "Page Tools" from the left toolbar and select "Header & Footer."

add header and footer to pdf

Step 2: Define the Structure and Content of the Header and Footer

After you have selected the "Header & Footer" option, you will see the "Add" button at the bottom on the right side. Tap it to open the header and footer creation window.

pdf header and footer

Here you are required to define the content and structure of your header and footer for the PDF. You can define layout, font size, font color, page number format, margin, and font style.

Step 3: Add Header and Footer to PDF and Save your File

When adding its content, you can use the "Insert Date" and "Insert Page Number" to add a date and page number in your header and footer.

When done, save it using "Save" and add it to your PDF using "Apply." You can save editing in your file using "Save" from the "File" menu.

save file

Way 2. How to Add Header and Footer to Different PDF Page Ranges

Headers and footers can be added in different sections and ranges while using UPDF. As you seek to add a header and footer to your PDF document in different ranges, you should follow the respective steps to execute the process:

Step 1: Open the Page Range Window

Once you have defined the properties for the header and footer, you will have to set the range for odd or even pages. For that, click on the double arrow "Page Tool" icon on the top-right.

add header and footer in windows

Step 2: Different Odd and Even Pages

You have to look into the "Odd or Even Pages" section to define whether you want to select odd or even pages to apply the header. Select either "Odd Pages in Range" or "Even Pages in Range" as per your requirement.

select page range

If you seek to set different headers for different document sections, define a custom range in the "Page Range" tab and click on the "Save" button. To execute the process, tap on the "Apply" button to conclude the process.

Learn More About UPDF

You have observed UPDF as the perfect tool to add headers and footers to your PDF. This tool, however, is also known to be one of the greatest PDF editors, which can be assessed with the help of the features provided below:

  • Edit PDF: The PDF editor provides a variety of editing features, which includes editing the text of the PDF, managing the images, and regulating the links that are included in the document. You can change anything in the document, similar to word processing software.
  • Annotate PDF: There are a variety of annotation tools provided in UPDF. While you can highlight and underline the document as per your desire, you can also define the comments and notes on the PDF document. Include more prominent elements like stickers and stamps on your PDF to annotate them properly.
  • Convert PDF: UPDF provides a variety of conversion options to its users, where they can convert their documents into major Office formats, along with other main image formats. Along with that, UPDF also provides several other prominent formats, including PDF/A.
  • OCR PDF: This tool also comes with the exceptional feature of converting a scanned PDF document into an editable and searchable PDF under three different layouts. The OCR function is much more than converting such documents; where it also converts searchable PDFs to image-only PDFs. With the support of 38 different languages, it is one of the best OCR tools provided in the market.

Way 3. How to Add Header and Footer in PDF Online

If you don't have a desktop app or cannot access your system, you can use an online PDF tool to add a header and footer in PDF online. Many online PDF editors are available on the internet for you to use. Some even offer you the option of importing your PDFs directly from Cloud storage and sharing it with others.

To add a header and footer to your PDF document, you will first need to search and find an appropriate PDF tool. After you have selected and opened the PDF tool, follow these steps:

Step 1: Upload Your PDF File to the Online Tool

Upload your PDF file to the online PDF tool. You can do that by using the "Upload" button or dragging and dropping your PDF on the tool's interface.

Step 2: Add Header and Footer to PDF Online

Navigate to the "Header and Footer" option in the tool and select it to add a header and a footer to your document according to your needs.

Step 3: Download the File

When done with adding the header and footer in your document, you can now download it. After downloading your file, check if the added header and footer are according to your liking.

Disadvantages of Using Online PDF Tool

  • Online PDF tools require a constant internet connection to work. It will affect your productivity if you don't have internet or have slow and unstable internet.
  • The functionalities of online PDF tools are usually minimal. You will not get many features even if you buy a premium online PDF tool subscription.
  • The online PDF tools also pose a security risk. If you have essential PDF documents that need to be edited, using an online PDF tool is not the best choice. Your essential data easily be stolen when using an online PDF tool.
  • There are generally limitations on file sizes for uploading when using online PDF tools. If you have a large file, you won't be able to edit it on an online PDF tool.

With all these disadvantages, it is best not to use an online PDF tool. Instead, it would be best if you went for UPDF, which doesn't contain any disadvantages. It is a desktop-based tool where you don't need the internet to work on your PDF file. Since it does not require internet, you won't have to worry about the security of your files. There are no file size limitations on PDF files when using UPDF.

Way 4. How to Add header and Footer to PDF with Adobe Acrobat

Adobe Acrobat is one of the oldest and most widely used PDF editors. You can add headers and footers to your PDF documents using Adobe Acrobat. To know how it is done, we will assess the following steps in detail:

Step 1: Go to "Tools > Edit PDF"

Launch Adobe Acrobat and import the PDF document you want to edit. Lead to the "Tools" section and select "Edit PDF" to open a list of options. As you lead to a new screen, find the "Header and Footer" tab and click "Add" from the menu.

Step 2: Add Header and Footer in PDF with Acrobat Pro DC

A new window will open that will include the header and footer details. Define the font, size, and information you want to add in the header and footer. Include the page numbers if required and proceed to confirm the settings by pressing the "OK" button.

add header and footer in adobe

From the image above, you can see that there are many setting areas and it is hard for beginners to get. If you find it too complicated to use, why not choose an Adobe Acrobat alternative? The interface of using the header and footer feature in Acrobat and UPDF is greatly different. While in UPDF, the header and footer feature is stand-alone and is easier to find and use, that's not the case with Acrobat. In Acrobat, it's crammed within the edit PDF mode and might be hard for you to find and use.

Another drawback of Adobe Acrobat is that its "Edit PDF" function is only available for premium users. The tool is among the most expensive PDF tools, and buying it just for adding a header and footer to a document doesn't make sense. On the contrary, UPDF allows you to use its "Header & Footer" feature and all other premium feature free of cost with a watermark during its trial period. Keeping in mind the simple interface, prominent features, and low cost, UPDF is the ideal PDF editor for you.


The addition of headers and footers in your PDF file can make them more secure and easily navigable and give them a professional look. When looking for a good PDF editor, also take a look at its "Header and Footer" feature, as you might be required to use it in professional settings. UPDF is a tool you should download as you won't find a better tool than it at the same price. It is more stable and safer than any online tools, and it is easier to use and much more cost-effective when compared to Adobe Acrobat. Why not try it now?