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Top 10 PDF to Word Converters with OCR in 2023

The PDF to Word conversion process is relatively simple, but that's only the case with editable PDFs where you can edit the text and other content in a regular PDF editor. But what about scanned PDFs that you can't edit normally in a tool like Adobe Acrobat? For that, you'll need PDF to Word OCR, which is essentially a conversion process that uses Optical Character Recognition to convert the PDF into an editable format before converting it into a .doc or .docx file that's editable in Microsoft Word.

So, what tools are available to convert PDF to Word with OCR? This article showcases the Top 10 PDF to Word OCR converters for desktop and online use and shares with you the pros and cons of using each application or online OCR PDF to Word converter. The most recommended tool is UPDF.

Top 10 PDF to Word Converters with OCR Feature

We've segregated the main list into two groups: PDF to Word OCR tools for desktop, and online PDF to Word converters with OCR. Let's dive right in…

Top PDF to Word Converter OCR for Desktop Use

Desktop tools, of course, need to be installed on your PC or Mac, depending on what OS platforms they support. The first of these is UPDF, which offers both Windows and macOS versions.

#1: UPDF

UPDF is an easy-to-use and fast PDF converter that converts PDF files into numerous editable formats. The PDF to Word OCR conversion is highly accurate and supports text recognition in more than 20 different languages, making it one of the most powerful and versatile tools in its category.

Developed by Superace, UPDF is a one-of-a-kind PDF conversion tool for Windows and Mac. It offers highly accurate conversions, a flexible choice of output formats, and granular control over how the document layout is rendered in the output file.

pdf to word converter with ocr
convert PDF
Pros
  • Accurate PDF converter with OCR function included, which is used to convert PDF to searchable and editable text.
  • Multiple output formats to choose from. Converts PDFs to Office files, images, HTML, XML, Text, RTF files, etc.
  • Easy-to-use interface with simple controls for a zero learning curve.
  • Fast and accurate conversion.
  • UPDF is an all-in-one PDF solution, which allows you to edit, sign, OCR, protect, organize, and share PDF documents.

How to Use UPDF for PDF to Word OCR Conversions

Step 1: Import the Scanned PDF

After launching the program, use the "Open File" button or drop your document into the software interface to import it.

After importing the PDF file, you should click the "Export PDF" icon in the top right corner. This will help you open the converting panel.

Step 2: Choose the Output Format

You can see that UPDF supports many file formats for conversion. If you want to convert PDF to Word, then you need to select the "Word" option from the converting panel.

pdf to word converter ocr

Step 3: Enable OCR and Settings

Once you choose "Word" in the previous step, a new pop-up will appear. In this pop-up, you will see the "Text Recognition Settings", and switch to turn it ON.

Then you should choose the document language for your document, this will help you get a more accurate result.

convert pdf to word ocr

Step 4: Start the PDF to Word Conversion with OCR

Click the "Export" button at the bottom to begin the conversion.

Once converted, the file will be displayed in an Explorer or Finder window.

And that's it! All it takes is four simple steps to get the job done, and you'll see that the UPDF PDF to Word converter with OCR is as accurate as possible. The layouts, fonts, alignment, etc. will be preserved as close to the original as technologically possible.

Video Guide on How to Convert PDF to Word with OCR

Comparison among the Top 10 PDF to Word Converters with OCR

Rating for Conversion QualityPricingStabilitySecurity
1. UPDF4.9US$39.99/Year
US$69.99/Perpetual
(One purchase, all platforms)
5.0Yes
2. Able2Extract Professional4.0US$199.95/one-time4.2Yes
3. Adobe Acrobat4.8Pro: US$239.88/Yr
Standard: US$155.88/Yr
5.0Yes
4. Nitro Pro4.7Windows: US$179.99/one-time
Mac: US$179.99/one-time
5.0Yes
5. Cisdem PDF Converter OCR for Mac4.0US$59.99/Mac4.6Yes
6. SodaPDF3.5Online version: US$47.88/Year3.9You have to upload your file to the internet.
7. 2PDF3.6Standard: US$5.99/mo
Pro: US$9.99/mo
3.7You have to upload your file to the internet.
8. Smallpdf3.9Pro: US$108/Yr
3.9You have to upload your file to the internet.
9. OnlineOCR.net3.9US$29.95/mo3.8You have to upload your file to the internet.
10. OCR2EDIT3.5Pro: US$6.5/mo3.5You have to upload your file to the internet.

From the comparison chart, you will notice that UPDF is the best choice in every aspect. It is more stable and safe than any of the online OCR PDF to Word solutions, and it is more cost-effective and fast than all the desktop solutions. You can rely on this solution, and please click the button below to try it for free now!


#2: Able2Extract Professional

This pro-grade PDF utility is similar to UPDF Converter but it is a full-fledged PDF editor with various other features, among which are PDF editing, forms management, PDF signing, PDF security, and PDF creation. It is also available as an online utility but that version offers very basic conversion without any settings options or extras. The PRO version for desktop, however, is a powerful application that works with several languages and is quite accurate when it comes to recognizing text. The only downside is pricing, which can be prohibitive unless you're a professional PDF user who regularly handles heavy PDF workflows. For scanned PDF to Word conversion, however, UPDF is a better utility since it's specifically designed for conversion.

convert pdf to word ocr able2extract
Pros
  • Extensive PDF tool
  • Accurate conversion quality
  • Multi-language support
Cons
  • Expensive
  • Too many features if you only want PDF conversion
  • No standard version is available

#3: Adobe Acrobat Pro DC

No list of PDF tools is complete without the ubiquitous Acrobat, of course. The software is one of the most expensive PDF solutions around but it has features to match that kind of pricing. The features, in fact, are among the most comprehensive among PDF tools, with modules for editing, annotations, conversion, compression, security, organizing, comparing, and, of course, PDF to Word OCR conversion. Some people say the software is a little cluttered and hard to use, but it's mostly a question of getting the hang of the layout and where to find the features.

adobe pdf to word converter ocr
Pros
  • Comprehensive PDF tool
  • Cloud-connected
  • Powerful conversion engine
  • Accurate OCR engine
Cons
  • High pricing of Adobe products, in general
  • The complex interface may confuse new users
  • No free-forever version - free trial period only, after which it reverts to a PDF reader, annotation, and signing tool

#4: Nitro Pro

Nitro is another well-known name in the world of PDF. It is almost as expensive as Adobe's product but it matches it closely from the feature to feature. The OCR engine is incredibly accurate, and the conversion process is not too hard to follow. Of course, like Acrobat, there's no free-forever version but a subscription will unlock all its powerful features. Similar to Acrobat Pro DC, Nitro Pro will auto-detect scanned PDFs and automatically prompt you to perform OCR before exporting it as a Word document.

nitro pdf to word ocr free
Pros
  • Professional PDF utility with extensive features
  • Cloud-integrated with the Nitro Productivity Suite
  • Also offers online options for basic PDF tasks
Cons
  • Expensive for a file conversion tool
  • Not available for Mac

#5: Cisdem

Cisdem has improved considerably over the years as a PDF utility for Mac. There's no Windows version but the Mac version is very versatile and the OCR is among the most accurate in its category. It includes batch conversions using OCR - similar to UPDF Converter - and you can convert scanned PDFs and image files to 16 different formats including searchable PDFs, Microsoft files, Apple files, and so on.

cisdem pdf to doc ocr
Pros
  • Excellent utility for Mac
  • Full-featured OCR converter
  • 16 output formats supported
Cons
  • Expensive utility for conversion - $60 for a single-user license
  • No version for Windows or Linux

Top Online PDF to Word Converter OCR Services

Online PDF to Word OCR conversion solutions are great because there's nothing to download, no updates to keep checking for, and you can use it on any computer without having to install anything. However, some people consider online solutions to be inferior to desktop solutions because they expose documents to being hacked while being uploaded or downloaded over the Internet. This is especially true when using public Wi-Fi hotspots or someone else's computer because you have little control over the privacy of your documents. Nevertheless, these services are hugely popular because of the convenience they afford to their users. Let's look at some of the top online PDF to Word OCR converters. Some are free with limitations and others require registration or a subscription to use the OCR service.

#6: Soda PDF Online

The online version of Soda PDF is a simple scanned PDF to Word converter with OCR. The interface is user-friendly and all it takes is a couple of steps to convert any non-editable PDF file into an editable Word document. However, there are several limitations when using this free utility that we've mentioned in the ‘Cons' section below. It doesn't use advanced OCR settings, as mentioned earlier, and it can only convert PDF to Word with OCR - it doesn't offer any other functionality that you might be looking for, such as conversion to other file types and so on.

soda online ocr pdf to word
Pros
  • Easy to use with simple operations
  • Free up to a certain limit
Cons
  • It has a file limit so it doesn't work with large files
  • Word is the only output option when using the OCR conversion engine
  • Only recognizes English characters - no support for non-English PDFs

#7: 2PDF

2PDF gives you the option to convert scanned PDFs into Word, Excel, and Text files. The service is simple to use and has a fairly good OCR engine that supports multiple languages. However, unlike UPDF Converter, it won't automatically recognize the language - you'll need to use a different URL for each language. The platform also contains tools to compress and organize PDFs, and file management tools to split and merge PDFs and rotate PDF pages.

pdf to word converter online ocr
Pros
  • No need to register an account
  • Simple interface
  • Additional tools to convert PDF to and from other formats
Cons
  • Limited to 10 pages
  • No advanced OCR settings

#8: Smallpdf

Smallpdf offers a range of PDF services apart from Small PDF to Word conversion. The conversion service for normal editable PDFs is free but you'll need to have a Pro subscription to use the OCR module, which you'll see after uploading your PDF file. Nevertheless, it's an easy-to-use utility with a highly accurate OCR engine that works in multiple languages. It even works with handwritten text but the results won't be as accurate as when converting printed material on a scanned PDF into a Word file.

smallpdf pdf to word online ocr
Pros
  • Excellent conversion quality
  • No limit on file size
  • Convenient and simple UI
Cons
  • No free PDF to Word OCR
  • Other PDF services are limited to two tasks per day on the free plan

#9: OnlineOCR.net

This is a relatively simple set of tools to convert PDF into a few different formats such as MS Office files and images. It's also simple to use and supports quite a few languages. The free limit is pretty generous as the platform allows you to convert 15 documents per hour, but each file size is limited to 15 MB. You have to purchase it if you want more.

online pdf to word converter ocr
Pros
  • Simple operations
  • Fairly good conversion quality
  • Comes with an API option
  • Supports OCR in multiple languages
Cons
  • The file size is limited to 15MB per file
  • No batch conversion options are available
  • No advanced OCR settings

#10: OCR2EDIT

This online converter does both PDF to Word and PDF to Text using OCR technology. It's not entirely free but the free limit is quite sufficient as it allows you to convert up to 10 files at a time with a total limit of about 100MB. Upgrading unlocks all its features and is quite affordable; the paid option also increases the file size limit to 1GB with no limit on the number of files you can convert at a time.

ocr2edit pdf to word converter online ocr
Pros
  • Works with scanned PDFs, images, and other scanned formats
  • Free to use with limitations
  • Affordable to upgrade
Cons
  • No advanced OCR settings
  • Ad-supported
Summary and Conclusion

Now that we've seen 5 of the best desktop tools for PDF to Word OCR conversion and 5 of the best online conversion services, it comes down to which one is the best solution for you. We recommend UPDF since you can work securely on your desktop without worrying about your private files being compromised. The software fully protects all uploaded documents with advanced encryption. Moreover, the interface is pretty slick and it is easy to use. Finally, the cost of the product is very reasonable considering how versatile it is. Whether you're a Windows or Mac user, UPDF will be your best friend for all types of PDF conversion, supporting no less than 8 different output formats and over 20 different languages for OCR. Let's try it now!