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How to Convert PDF to Excel with OCR

Imagine you have a spreadsheet scanned into PDF format that's been circulated to the people in any finance department. How will you now get this as an editable Excel file so the numbers can be changed and other modifications can be done? The answer is to use a PDF to Excel OCR conversion tool that will first make the PDF editable and then render it as an Excel spreadsheet.

Although the process sounds simple enough, it's actually quite complex because you have to think about the accuracy of conversion, keeping the original layout of the PDF spreadsheet file, and other factors. Fortunately, there are easy ways to convert scanned PDFs to Excel, and this is what this article is all about.

The Best PDF to Excel Converter with OCR

PDF to Excel OCR conversion can be done quickly and accurately with UPDF on Mac. It offers a range of conversion options where you can easily transform PDF files to other MS Office formats, images, HTML, etc. - more than a dozen conversion options in total. This makes it one of the most versatile PDF conversion tools available today, and it's super easy to use as well. Try UPDF from the following Download button.

updf pdf-converter

Top Features of UPDF

  • 14 conversion options from PDF to other formats.
  • Accurate conversion in terms of format consistency for Excel tables.
  • Accurate OCR to convert scanned or non-editable PDFs to editable formats.
  • OCR supports 10+ languages with an auto-detect function.
  • 5 image formats supported for PDF to image conversion.
  • Edit, annotate, protect PDF files with passwords with ease.

Pros

  • Easy to use - no prior experience or training needed.
  • Simple drag, drop and click operations to get the job done quickly.
  • Powerful conversion engine.
  • Advanced file security to protect privacy and confidentiality.

How to Convert PDF to Excel with OCR on UPDF

Step 1: Upload the Scanned PDF File

You can do this by dropping the file directly into the UPDF interface or by clicking the "Open File" button.

Step 2: Select the Excel Option

Now you can click the "Export PDF" icon on the right panel and then select the "Excel" option.

Step 3: Enable OCR and Apply the Required Settings

Enable the "Text Recogintion Settings" option and choose the document language and page range. After that, click "Export" to convert the scanned PDF to Excel.

And that's it! UPDF makes an extremely complex task so simple that anyone can become a pro in no time! Try UPDF today from the below Free Download button.


Challenges with PDF to Excel Converter

Unlike old times where all the records were stored in stacks of paper, today everything is stored digitally. There are many perks with being able to store data digitally, as it is a lot less likely to be lost, and can be used any time that’s needed. That being said, there are different forms we save our data in, it could be a PDF, spreadsheet, word document. However, with so many different formats, confusions and complications are bound to arise, hence we have different converters that can convert to and from different formats, like PDF to excel, word to PDF and so on

Conversion Accuracy

However, despite the amazing service, various converters provide us, there are a number of issues that arise. The first being inaccurate conversion, where either only small chunks of data are converted, small bits , none at all, or it translates words incorrectly. Which might be fixable in small documents, but in large-scale documents of over a 100 pages, it is a big problem. For this reason, accuracy of conversion is very important, especially since a lot of its users are students. It could very easily be the difference between a top competitor and a bottom competitor.

Fast processing and converting speed

A lot of people use these converters for last minute deadline submissions, so they need to be very quick. There are two variations in this regard. A desktop converter and an online website converter. A desktop converter's speed depends heavily on your system’s software and its ability to run the application, meanwhile an online converter runs on a cloud space, and is dependent on it. An online converter is lighter and quicker, and more preferred, as it is suitable for both users that are able to use a desktop converter, and those that are not. Cloud space means its speed is much faster as it is not held back by any system issues.

Multiple converting formats

It is very possible that a lot of different conversions are needed, but it can be tiresome to go to a lot of different websites to convert everything. This is the reason why most converters support multiple format conversions. They have the ability to convert multiple documents simultaneously, making the work a lot easier for users. Conversions often include documents ranging from type PDF to Excel to PowerPoint to Word, and more. Multiple formats also makes the website a ‘one-stop’ shop, attracting more users, and increasing the site’s usage and favorability

OCR supported

OCR (Optical Character Recognition) is what enables converters to scan the text in a document and convert it into different formats, for example text. It detects texts and makes out characters to output onto the screen. OCR support gives the assurance that the data in the document will be picked up correctly and converted to the desired format. Non-supported formats are becoming obsolete due to less usage in comparison to its supported competitors. OCR can also detect text in images i.e scanned documents, making for easy formatting and storage.

System Compatibility

A lot of people prefer desktop converters, due to their offline features and portability. There is an important factor to consider when going for a desktop converter, and that is its level of compatibility with your system. There are a lot of converters on the market, and a lot of versions, it is important to find one that will suit your system’s ability and will not cause problems in a vital moment.

User Friendly Interface

With so many conversion options, it is important that it is clear where a user needs to go to perform their required operations, that means a clean and neat interface. Easy Directions, responsive buttons, and a more user - friendly look . It is important to consider the fact that the user may be completely new to software like this, so a user-friendly interface which is easy to manoeuvre and use is popular among new users. Many users also prefer an appealing and stylish look of the interface. 

Pricing

“Nothing comes without a price” - Juliet Marillier . A lot of these services offer trial periods or a limited number of conversions and for any more use require you to subscribe to a membership. Pricing vary anywhere from $2 USD to $20 USD, or even more and have different tiers to what services they offer. Purchasing a reasonably priced one can be very advantageous due to several reasons, some of them being, not having to rely on an internet connection and having more data security. If you are able to spend a monthly amount, it is definitely worth it and many services can be tried with 30 - day free trials.

Best in the Game

With so many choices to choose from, one of the most frequently asked questions is, which one? UPDF is a service that not only passes all of the tests, talked about previously with flying colours, it offers an interactive interface with everything one may need and is very reliable and secure. It does not require a card or anything in comparison to its competitors that require it for starting a trial and it provides a lot of its services for free. In this highly competitive market, UPDF brings a complete and all round deal, at no cost, right to you.

Bottom Line

After learning the steps and challenges of converting PDF to Excel, you can know UPDF can give you a perfect solution to convert PDF Excel. Additionally, your documents are protected with enterprise-grade security when using UPDF, and no data is ever shared with third parties without your explicit say-so.

So go ahead and try UPDF today by clicking the below Download button and tremendously lighten your workloads when converting PDF to Excel OCR or any of the 14 options available at your fingertips.