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Copy Text From Scanned PDF: Mastering Accurate Extraction

Without OCR software, it is difficult to copy text from a scanned PDF. There are a variety of OCR tools available, which is helpful; nonetheless, it can be challenging to determine which tool will be most effective. This post is for you if you have been continuously trying to find information on how to copy text from scanned PDFs.

Part 1. Why Can't I Copy Text from PDF?

When you try to copy text from a PDF document and paste it into another file, you may find that it doesn't work. This is because PDFs can be created in two different ways - as an image or as a text document - and the way they are created determines whether or not you'll be able to copy text from them.

If the PDF is an image, then it's effectively like a picture, and you won't be able to copy any text from it. The only way to get the text out, in this case, is to use optical character recognition (OCR) software to recognize the characters in the image and convert them into text.

If the PDF is a text document, then it should be possible to copy the text, but it may be protected from being copied by a permissions password. In this case, you'll need to enter the password in order to remove the protection, and then you'll be able to copy the text.

Now, let's take a look at how to copy and paste from a scanned PDF document.

Also Read: Why I Can't Copy Text from PDF? 2 Fixes!

Part 2. How to Copy Text from a Scanned PDF?

With UPDF, you can view and edit PDF files. This OCR software provides complete features that allow you to read, edit, or even annotate files! It is compatible with Windows, Mac, iOS, and Android. The cross-compatibility provides versatility in the usage. You can download it directly by clicking the download button below.

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how to copy text from scanned pdf

Here are the most popular features of UPDF:

  • The biggest and most recent addition to UPDF is the capability to quickly and easily convert PDF files to a wide variety of different formats. The OCR compatibility is the nicest part of this function because it makes converting scanned PDFs a more competent job.
  • It's simple to make changes to the text and graphics in PDF files. You may use it to make changes to existing PDFs or create new ones completely.
  • UPDF also excels as an annotation application. It gives you the ability to underline, highlight, strikethrough, or hypertext any paragraph in your PDF file. When you use UPDF, you have access to all the necessary annotation tools to ensure that your colleagues fully understand your thoughts.
  • You may easily reorganize and organize your PDF pages without encountering any difficulties if you make use of an efficient organizing option. You have the ability to rotate, rearrange, and reorganize the pages in your PDF.

UPDF provides an effective OCR recognition tool for the conversion of scanned PDF documents to editable and searchable PDFs. Users who wish to copy text from scanned PDFs can make effective use of this function. To understand how the OCR tool is used in UPDF, let's find out below:

Step 1: Define Document Type

Download and Launch UPDF. You must start by opening a scanned PDF on UPDF and proceed to select the "Recognize Text Using OCR" tool from the right column. As the menu pops up, select the option of "Searchable PDF" in the Document Type.

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Step 2: Set OCR Properties

Following this, you have to define the "Layout" that you are going to use in OCR. Select "Text and pictures only" or "Text over the page image" from the drop-down menu against the option. You can also set the layout by clicking on the "Gear" icon.

Next, you must provide the "Document Language" by selecting any of the 38 languages available in the list. For setting up "Image Resolution," you can choose any particular value from the menu. If you are not satisfied and clear with it, tap the "Detect Optimal Resolution" button to continue.

Step 3: Copy and Paste from a Scanned PDF Document

Set the page range of the PDF document on which the OCR function should be applied. As it is done, hit the "Perform OCR" button and continue setting up a location for saving the converted document successfully. Once done, the OCR function starts converting the document within a matter of seconds. You can then easily copy text from scanned PDF after the converted document opens on UPDF.

copy text from scanned pdf with ocr

UPDF is not only a tool that can help you copy texts from scanned PDFs but also an all-in-one PDF editor. Want to have an overall understanding of UPDF? You can read this review article from Techadvisor, watch the below video review, or download UPDF via the below button to test it on your own.

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Also Read: How to Copy Text on Screen (For All Platforms)

Part 3. How to Copy Text from a Scanned PDF Online?

Using an online tool, you can convert a scanned PDF into an editable PDF, making it simple to pick and copy content from the document. Scanned PDFs may be converted to text format using an online converter.

Online image-to-text converters with OCR (Optical Character Recognition) let you easily copy text from scanned PDFs or convert them to Word documents, Excel spreadsheets, or plain text. Here is how to copy text from scanned PDF with OCR2EDIT:

  1. Go to the OCR2EDIT website.
  2. Select a file from your computer that you would like to have converted.
  3. The scanned PDF file may be exported to Text format by selecting the language of the PDF file as the output format.
  4. Next, choose the "Start" button to initiate the conversion.
  5. You may now simply copy text from scanned PDFs thanks to the text format conversion.
scanned pdf to text ocr2edit

If you try to find a tool online to copy text from scanned PDFs, you will find most of them just convert scanned PDFs to another format like Text and Word. This operation may destroy the style and quality of the document. Online tools also have many limitations including file size, language, format, etc. That's why we put UPDF first, it can be it in PDF format after OCR. And it is completely safe.

Also Read: How to Copy Text from PDF


There are a number of reasons why you might not be able to copy text from a PDF. The PDF may be protected against copying, or the text itself may be an image that can't be selected. In either case, UPDF can help you OCR PDF that will allow you to select and copy the text. This can be helpful if the text on the PDF file is an image. We recommend you use UPDF if you want to copy text from a PDF file.

UPDF is compatible with Windows, iOS, Android, and macOS. So, you can use UPDF on any platform without any problem. Download UPDF Now! Want to up to the next level? Go Pro with UPDF and release powerful capabilities!

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