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2 Methods to Seepdily Edit a Scanned Document in Word

You must have come across a situation in which you have scanned a document, but now you are wondering how to edit a scanned document because you are required to make some important changes in the scanned document. Re-typing all of the content on a new basis is time-consuming and energy draining process and is not practical at all.

This article will take you through some simple methods by which you can easily edit a scanned document in MS Word. Before jumping to the steps directly, read the article to understand the topic thoroughly.

Part 1. How to Edit a Scanned Document in Word

A scanned document relatively means that it is an image file, and the text on the document can not be edited. However, you can edit the text on the scanned document once you convert it into an MS Word file. Mentioned below is a simple three-step process you need to follow to edit a scanned document in MS Word.

Step 1: Open MS Word and click on "File" from the toolbar. Follow it up by clicking the "Open" option to open the scanned document. A pop-up notification will appear on your screen saying that Word is converting the document into an editable Word file. Next, tap on "OK" to open the document in Word.

tap on ok button

Step 2: Edit the converted Word document from the options available on the tools ribbon of MS Word. You can edit the size of the text, bold specific text, and you can also italicize your text. Also, from the styles option, you can apply different headings to your text accordingly.

Step 3: After making the desired changes in the scanned document in a matter of a few minutes, rename the file and choose a location to save your modified Word document.

Part 2. Disadvantages of Editing Scanned Documents in Word

Opening a scanned document with Word is a feasible option if you are looking out for a way to edit the document. However, there is one drawback to opening a scanned document in MS Word. It changes the format and setting of the original document making it difficult to edit as the perfect page-to-page layout get disturbed during conversion.

How Does Scanned Document Conversion Works?

A scanned document comes in a fixed file format, which refers to the fact that only the location of elements, such as text or image location, is stored on the document, unrelated to the link between those elements on a page. Furthermore, the structural elements, such as tables and columns on the scanned document, are not linked with the text or content inside the structure, saving the structure as a prominent element.

Hence, opening a scanned document in Word uses a complex mode system to present the matchable elements as best as it can detect in the converted Word file.

Elements in the Scanned Document that Shows Error During Conversion

Elements include page color and its border, frame of a page, footnotes and endnotes, which take more than a page, interactive elements such as audio and videos, structures such as tables with space between the cells, comments, and bookmarks on pages. It also includes special effects on text, such as a glow or shadow in a scanned document that shows flaws and errors in the converted Word file.

Part 3. How to Edit a Scanned PDF Document in Word without Losing Formatting

UPDF is the foremost powerful PDF editor available online. It is a versatile tool that allows you to manage and organize your PDF files on the go. With its great user interface and easy-to-navigate tools, users of all ages can easily operate the UPDF for business, professional, and academic purposes. With its quick systems, you can edit large PDF files in a matter of seconds.

UPDF is an easy-to-use editing tool waiting for you to use. Do you want to try this useful editing tool? Just click the download button below to use UPDF.

PDF Editing Options Offered by UPDF

Following are some of the premium and robust features UPDF offers its user a quick solution to manage, organize and edit PDF files:

  • One-Stop PDF Solution: UPDF offers its user a one-stop PDF solution as users can completely organize their PDF files while using UPDF with its premium tools and features.
  • Easy to Operate: UPDF is a great solution for everyday PDF users as they can easily edit, annotate, remove, duplicate and reorder the files with its simple process.
  • Robust Text Searcher: Users can also search for a specific text in large PDF files using the UPDF search tool, and in seconds, the searched text will be detected in the PDF file.
  • Efficient OCR: Rather than editing and creating a scanned document from scratch, you can use the OCR feature of UPDF to create a properly formatted Word file for editing the content.

Steps to Convert a Scanned PDF to Word with OCR

Mentioned below is a five-step process following which you can convert a scanned PDF document into a Word file with the OCR function:

Step 1: Open the Scanned PDF in UPDF

Download UPDF from App Store for Mac, or you can also download the Windows or Mac application directly from the official website of UPDF. You can also download UPDF by clicking the download botton below. Now launch the UPDF and tap on the "Open File" button to select the scanned PDF file.

open pdf in updf

Step 2: Choose the Output Format

After the scanned PDF is opened in UPDF, click on the "Export PDF" button on the right side. A menu with various options will open up on your screen. From there, select "Word" format.

convert pdf to word

Step 3: Choose the Document Language

Following this, enable the "Text Recognition Settings" on the "Export PDF" window. After enabling the "Text Recognition Settings," make sure to select the language of your scanned PDF document from "Document Language." Selecting the document language helps the OCR function to provide more accurate results.

change document language

Step 4: Click on Export Button

Click on the "Export" button after choosing the location of the converted PDF file. This process will take seconds, and the scanned document will be converted into Word format.

convert pdf to word

Step 5: Edit the Converted Document in Word

Now open the converted Word file for easy editing because the OCR conversion intact the file's original format and allows the on-hand editing. You can now edit all of the elements, both interactive and non-interactive elements, in the Word file.

Conclusion

With the popularity and wide usage of PDF files, a convenient and legit solution to manage and edit these files is also necessary. Such as the need to convert scanned documents into Word to edit the file is also a requirement, but the unavailability of efficient tools makes this task more difficult and time-consuming.

In this regard, UPDF is the most reliable and premium PDF editor available for everyday use, which eases the task of editing and managing digital files, especially for students and business departments. If you want to try, click download botton to use UPDF.