Have you ever wondered how to add text to PDF but didn't know how to go about it? Most PDF readers will have an annotation tool that you can use to add a text box or a comment. However, a true PDF editor will also allow you to append the existing text in a PDF, which is actually even more useful. Moreover, a good PDF editor will have automatic font detection so, for example, if you're adding words to title text in PDF or adding a sentence to a paragraph, you don't need to worry about font-matching - it's automatic. Let's look at an amazing new PDF editor that will answer the question “how to insert text in PDF” in a couple of different ways.
As a new product on the market, UPDF is already making waves as the world's first "free premium" PDF editor. It currently comes with features such as reading and viewing PDFs, adding text to PDF, editing PDF content, and organizing PDF files and pages. Here's a quick view of existing and upcoming features in this versatile PDF editor for Windows and Mac computers.
- Full PDF Editing: Control your PDF documents by modifying existing content such as text blocks, images, objects, page numbering, backgrounds, watermarks, etc.
- Read and View PDF Files: Open any PDF file for viewing and reading. UPDF comes with modern PDF reading tools, multiple layout options, and various other features that transform reading a PDF file into a pleasurable reading experience - just like reading a hard copy of a book.
- Organize PDFs: Manipulate the pages of a PDF any way you want with tools to crop, insert, remove, replace, split and rearrange PDF pages.
- PDF Security: Protect confidential information with enterprise-grade password security and permission restrictions.
- OCR Conversion: Accurately convert scanned PDF files and text-based PDF images to make them editable.
- PDF Signing: Create and add digital signatures and handwritten signatures to PDF files.
- Forms Management: Create beautiful PDF forms that are interactive, and fill PDF forms with ease using UPDF's powerful forms management tools.
- PDF Conversion: Create PDF from other file types and convert PDF to other formats such as MS Office documents, spreadsheets, and presentations, web formats like HTML, and several other file types.
- Print PDF Like a Pro! The virtual printer gives you full control over your printing jobs by making them highly customizable and flexible.
WOW! So many advanced features in a free PDF editor - what's not to love? That being said, it's not just the rich array of tools that are getting new users so excited: UPDF has a very modern and user-friendly interface, great processing speed, and won't hog up system resources like most other premium PDF editors on the market. That makes it both fun and efficient - a tough combination to beat.
The first way to add text to or insert text in PDF files is to use the annotation or markup tool.
- Launch UPDF and open a PDF file
- Click the Markup tab option at the top to enter annotation mode
- Click either of the 'add text' icons - you can add plain text or more stylized content
- Go to where you want the text to appear and click the PDF file there
- You can add your text inside the box by typing it or copy-pasting from an external source
The second method uses the PDF editing feature to add text to PDF. This feature allows you to append existing text with new content, and the process is described below:
- Launch UPDF and open a PDF file
- Click the Edit tab at the top to go into text-editing mode
- Click any text block to select it
- Click where you want your new text to be added and then paste the content or type it in
Both these methods can be used to add text to a PDF file on Windows and Mac, and it's 100% free. Most PDF tools will have limited features in their free versions and will usually apply a watermark so you can't actually use the output file for official purposes. However, UPDF doesn't do any of that. All features are unlocked from the time you download and install the product on your PC or macOS computer.
Tip #1: PDF Layout Changes
Always watch for any changes to the layout of the PDF when adding text - you may inadvertently misalign content in subsequent pages. The best way to avoid this is to extract the page in question, add your text to the PDF page, and then insert it back into the original document.
Tip #2: Modifying the Original PDF
Unless you're sure about it, don't modify the original PDF file. Create a copy and then add your text to the new version - you can always rename the new file the same as the original and replace it if you're sure you won't need it later on for version referencing and other purposes.
Tip #3: Font-matching in PDFs
If you need to add a new text block with the exact same font attributes as any existing text in your PDF file, you can go into edit mode, copy a portion of the text that has the attributes you want, and then paste this into the text box and continue typing - the new text will automatically be detected and the font attributes will be consistent throughout your document.