How To Use a Different Footer on Each Page in Word

Using footers in your Word documents allows you to add page numbers, or a web address and keep it visible to readers wherever they are in the document. Sometimes you need more flexibility though, it's not enough to just have one footer or header throughout the whole file.

Keep reading If you're curious to learn how to set up your Word document with a different footer on each page. Word has a process to allow this, but there are other options you might find easier.

Part 1. How To Have a Different Footer on Each Page in Word the Easy Way (Also Works for Headers)

So, you want your Word documents to have the professional look you get from having a nicely designed header or footer. That's easy enough. But what about if you want to have different headers and footers for different sections of the document? Or even a different footer on every page?

That's easy when you're using UPDF.

With UPDF you can set different footers and headers in Word documents quickly and easily. Set different headers and footers in Word for custom pages, have one footer for odd pages and another for even, or skip the footer on certain pages if you like.  

Everything you can do with a footer, you can do with a header too. That makes it easy to have a different header on each page in Word. Word has a process for this, but it's far easier to do it in UPDF.

There's an easy step-by-step guide for you to follow below. Here's the UPDF free download link you'll need to get started.

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First, turn your Word document into a PDF file:

  • In Windows, simply open UPDF and drag the file into the "Open File" box. UPDF will automatically turn it into a PDF which you should then save.
  • On Mac, open the Word document, then go to File > Save As and choose "PDF".

Now, set the footers:

  • With the PDF file open in UPDF, choose "Page Tools" from the left-hand side of your screen.
  • Select the "Header and Footer" option.
  • Click "Add" on the right-hand side.
different footer on each page word updf add header and footer
  • Now, run through the layout and content options to set up the footer to your liking.Type your footer text into the "Content" box.
  • Use the "Page Range" tool to choose the page range you'd like this footer to apply to. (It's at the top, right next to where it says "Add Header & Footer".)
different footer on each page word adjust header and footer updf
  • Save your footer.
  • Then, navigate to another page and repeat the process. You can make as many different footers as you like, even going as far as to have a different one on each page.

Spend your time on the creative stuff, and let UPDF deal with the mechanics. You need a tool that offers no-fuss customisation of headers and footers to make your documents look the way you want them to.

Part 2. How To Have Different Footers on Each Page in Word - The Official Fix

What about if you'd rather stick with the official tools, and avoid having to convert files?

The good news is that it's possible to have different footers on each page in Word and to achieve that without using an external tool.

The bad news is that it's quite a complicated process. It's time-consuming and a bit fiddly to do.

If you're set on using Word to add different headers and footers, then take a deep breath and follow along below.

1. Setting different footers for any page in Word

These steps work for when you need several different footers throughout your Word document.

  1. Go to "Insert" on Word's top menu and then click "Footer".
  2. Customise your footer as desired, then add the footer text and use the Escape key to exit, or click somewhere outside the footer box with your mouse.
  3. Take your cursor to the final page where that footer should be used.
  4. Open the "Layout" menu and choose Breaks > Section Breaks > Next Page.
different footer on each page word next page button
  1. At the bottom of that page, double-click the footer and it should now read "Footer - Section 2".
  2. Unselect the "Link to Previous" option by clicking it to remove the highlighting.
  3. Edit the footer as required and hit "Escape" to exit.
  4. Repeat this process to create as many different footers as you need.

2. How to set different footers for odd or even pages in Word

This is how to set up Word to use one footer for the odd pages in your document, and another for the even pages.

  1. Open the "Insert" menu and choose "Footer".
  2. Choose the footer style you'd like, or choose "Edit Footer" to set it up yourself.
  3. Check the box that says "Different Odd & Even Pages".
  4. Now you'll see a label saying "Odd Page Footer". Edit that footer and press "Escape" to exit.
different footer on each page word box
  1. Scroll to the next page and double-click the footer, which will be marked as "Even Page Footer".
  2. Edit this footer as well, and then hit "Escape" to exit.

3. How to add a different footer on the first page of a Word document

Finally, you might want a different footer on the first page than you do on all the others. An example of this is when you have a cover or title page where you don't want your footer to show, or where you'd like a footer without page numbers.

  1. Go to "Insert", then select "Footer". Choose the footer style that best suits your document, or select "Edit Footer" to choose all own options.
  2. Tick the "Different First Page" checkbox.
different footer on each page word different first page button
  1. Now, when you double-click that first-page footer, it's labelled "First Page Footer", while all the other pages are simply labelled "Footer".
  2. Add your required footer text for the first page footer, then tap "Escape" to exit.
  3. Go to the footer on another page, and double-click to edit that, again, using "Escape", or clicking outside the footer to exit.

As you can see, there are a lot of steps for these processes, particularly if you need several different footers in one document. But, it can be done just using Word. Setting different footers (or headers) on each page in Word can be time-consuming and convoluted. That's why we included the UPDF option as the first choice in this article.

Maybe after reading all the steps needed to change footers in Word, you'd rather pick the easy option and try UPDF? If so, just click the button below to download UPDF for free and give it a go - you'll be able to sort those footers out in no time.

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Part 3. Bonus Tip: UPDF Can Do More Than Just Setting Different Footers & Headers

If you liked using UPDF to work on headers and footers in your Word documents, you'll be thrilled to learn that this software can do much more than that.

With UPDF you can:

  • Use AI tools to help your workflow.
  • Convert PDFs to and from a range of file formats.
  • Use OCR to turn scans or photographs into PDFs.
  • Perform batch processes on multiple files quickly.
  • Edit and organise your PDF documents.
  • Compress files to reduce size without compromising on quality.
  • Use a range of reading tools to view PDFs and search within them.
  • Annotate with highlighting, text, and 'sticky notes'.
  • Add your personal signature to official documents.
  • Utilise UPDF Cloud to make it easy to work across different platforms and devices.

Wrapping Up

When you need more flexibility than the default of having the same footer or header on every page, UPDF is the easiest option. It's simple to have a different footer for the first page, or to have separate footers for odd and even pages in Word. Sometimes you need more than that. If you want multiple headers or footers throughout your document, and you want to be able to create them quickly, you'll find UPDF works best.

Try UPDF now, risk-free, and see how easy it is for yourself.

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