How to Scan Business Cards into Excel? (3 Ways)

Do you have a pile of business cards and need to organize them? Are you looking for a quick way to keep all your contact information in one place? If yes, then this article is for you!

We often attend business parties and other formal occasions where people exchange business cards to make contacts. However, these cards accumulate over time, and we cannot manage them. This is where a digital approach to handling these cards comes in.

This article is going to explore how to scan business cards into Excel. We will learn various methods to do so.

Let’s get started!

Part 1. Scan Business Cards into Excel on iPhone/iPad

If you want to scan business cards into Excel on your iPhone or iPad, UPDF for iOS is a good choice. It lets you scan business cards and use OCR to get the details quickly. You can then open Excel and paste the information right away.

Why Use UPDF for iOS?

UPDF for iOS is simple to use. After scanning the business cards, you can change them into a PDF. The OCR feature pulls out the text for you, so you don’t have to type it out. You can also upload the PDF to UPDF Cloud to keep your files safe. This way, you can open your business cards anytime and from any device.

Here is how you can use UPDF for iOS to scan business cards into Excel:

Step 1:  First, install the UPDF app from the App Store or via the below button and open it. Click the "+" button and click "Scan."

Step 2: Then, place your card under your phone's camera, and UPDF will automatically scan it. Once done, click the "Next" icon.

Step 3: Once the card is scanned,  tap anywhere on it, and a pop-up will appear. Click the right-side arrow until you see the "OCR" option. When you see it, click it.

Step 4: UPDF will perform an OCR and make the text editable and searchable. Now, click the "Scan" icon at the bottom right, select and copy the text, and paste it into Excel.

That's it! UPDF is the best app to scan business cards into Excel. Now, let's move forward and explore how to do it on a desktop.

Part 2. Scan Business Cards into Excel with Scanner and OCR (Desktop)

If you're using a computer, you can easily scan business cards into Excel with UPDF for Windows or Mac. UPDF offers a handy PDF from scanner feature. It lets you scan business cards straight into the app. Then, you can use the OCR tool to pull out the text and save the information in an Excel file.

Here is how you can scan business cards into Excel on a desktop:

Step 1: First, download and install the UPDF software on your desktop. Then launch it, click "PDF Tools" on the left menu, and select "PDF from Scanner" to scan the card.

(Note: If you don’t have a scanner, you can scan the image, convert it to PDF with UPDF for iOS and upload it to the UPDF cloud. Then access it on your desktop by logging in with the same account.)

Step 2: Once the card is scanned, it will be opened in the UPDF. Click "OCR" on the right menu, select "Searchable PDF" as the document type, and click the "Perform OCR" button.

Step 3: Once the OCR is done, you can edit or search the content on your card. Now, click the "Export PDF" button on the right side menu and select the "Excel (.xlxs)" option.

In just a few seconds, UPDF will save your business card as an Excel file. Isn't it easy? Well, that's not it! There is one more way that can help you scan business cards into Excel.

Part 3. Scan Business Cards into Excel with Scanner and AI (Desktop)

UPDF also comes with a powerful AI feature that makes scanning business cards even easier. After scanning your cards, you can use UPDF AI to extract the text. From there, you simply paste the information into Excel. This makes organizing contacts quick and hassle-free.

Here are the steps to scan business cards into Excel using UPDF AI:

Step 1: After scanning the business card, click the "UPDF AI" icon on the left menu and open the chat mode.

Step 2: Next, click the "Screenshot" icon in the chat box and select the text that you want to extract. UPDF AI will automatically take a screenshot of that specific part.

Step 3: In the typing box, write a prompt "Extract text from the image" and hit enter. UPDF AI will extract the text within seconds. You can copy and then paste it into your Excel sheet.

UPDF AI saves time by pulling out the text for you, so you don’t need to type it out. This feature is a real game-changer for managing business cards. Plus, UPDF has many other helpful features that make it a complete PDF solution.

Watch the video below to learn more about UPDF’s amazing features, or read this review article to see why UPDF is loved by so many.

Conclusion

Wrapping it up! Scanning business cards into Excel is an easy way to keep all your contacts in one place. With the right tools, like UPDF, you can do this quickly and without any hassle. Whether you’re using an iPhone, iPad, or desktop, UPDF makes the process simple.

You can scan business cards into Excel, use OCR to extract details, and even take advantage of UPDF’s AI feature for extra convenience. No more manually entering contact details—just scan, extract, and organize.

If you’re ready to make managing business cards easier, download UPDF today and streamline your workflow.