Comparative Analysis for PDF Signature Online and Offline

Signing documents is a critical aspect of our everyday lives. From office contracts to new business deals and legal frameworks, signatures are absolutely essential. However, gone are the days when you needed to sign documents physically via ink and paper. These days, everything can be done with a simple click or a swipe across the screen. Digital tools have made it easy to sign PDFs online on your devices.

If you do not know how to sign PDF files online, this article is for you. Following is a comprehensive guide on signing PDFs. You can discover all about the process and which tools to choose for signing PDFs. Continue reading to uncover efficient online and offline solutions for this purpose. Also, take a look at the comparison table at the end to make an informed decision regarding signing important documents.

Part 1: What PDF File Will You Need to Sign?

There are many important documents in our everyday lives that require our signatures. The need to sign PDF online can arise for anyone, from business owners to lawyers and educators. Many legal documents require signatures from the involved parties, such as wills, power of attorney, or other court-related documents. You may also need to sign tax returns, financial statements, or loan agreements.

Important signatures are required on documents certifying your completion of a certain course or program. You may be asked to sign certificates or diplomas to acknowledge your achievements. Many documents issued by the government, such as immigrant forms and permits, also require signatures, particularly for the application process. Sometimes, you may also be asked to sign a document to indicate your approval for medical or research purposes.

Part 2: The Drawbacks of Signing PDF Online

If you want to sign PDFs online, we suggest you reconsider your options. Although signing PDFs online offers convenience and speed, it has its fair share of drawbacks. Here are some disadvantages associated with signing PDFs online:

  • Limited File Size: Many online tools often restrict file size and number. These tools cannot work well with large-sized documents. Most online tools work with a single file at a time. This can cause trouble when you wish to sign multiple documents at once.
  • Data Privacy and Security: A major concern that arises with signing PDFs online is data security. Since the server is web-based, this can raise questions on the privacy of files. This can be a serious issue if your documents contain confidential information.
  • Limited Control over Document Formatting: Many online tools have limitations when it comes to formatting documents. They can often disturb the overall composition of the file. If you want precise formatting, it is better to use offline methods.
  • Slow Processing: Since online methods require an internet connection, they often exhibit slow processing speed. Online tools can also suffer from problems such as connection lags, downtime, and server maintenance.

Considering these reasons, it is better to opt for an offline method instead of adding a PDF signature online. However, if you still wish to use online tools for signing PDFs, you can check out Part 4 of this guide. On the other hand, if you want to know the best way to sign PDFs offline, check out our recommendation below.

Part 3: How to Sign PDFs Offline

Signing important PDF documents is a critical task, and entrusting your important files to a digital platform is a serious matter. The most trusted tool to help you sign PDFs these days is UPDF. It is a powerful tool with AI integration to help you make the most out of your documents. This tool is a complete solution to every potential problem your PDF files may face.

pdf signer for mac updf

The versatile toolset of UPDF allows users to annotate, edit, convert, protect, summarize, translate, and sign PDFs across any platform. Using UPDF, you can easily fill or sign your PDF files. The tool allows users to add custom signatures to their documents in multiple ways. UPDF ensures that the authenticity and integrity of your documents remain intact during the signing.

You can add signatures digitally to your agreements and contract PDFs. Additionally, UPDF also allows users to create and insert electronic signatures into documents. To sign your PDF files using UPDF, you can follow the steps mentioned below:

Step 1: Insert PDF File into UPDF

Install and launch UPDF on your device by clicking on the "Free Download" button available below. Tap the "Open File" button from its homepage or drag your PDF file into the program's interface.

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Step 2: Electronically or Digitally Sign PDFs

  • Electronic signature: Click on the "Comment" option from the left toolbar and select "Signature" from the top menu bar. Then, press the "Create" option and create your signature by drawing or typing. Now, again, press the "Create" button on the "Create Signature" window and click anywhere on the document to add the newly created signs in the document.  
create an electronic signature
  • Digital signature: You can also add a digital signature in UPDF. Click on the digital signature field. You can import or create a digital signature. Tap the information of the digital signature and then tap "Sign" to digitally sign the PDF.
add digital siganture to pdf

Step 3: Save the Signed PDF

Once you are satisfied with the results, you can save your PDF and share it directly on other platforms using the keyboard shortcut "Ctrl + S" for Windows or "Command + S" for MacBook.

As you can see, UPDF offers a simple and intuitive solution for signing PDFs. You can try it yourself and sign PDFs on the go by clicking the "Free Download" button below. Once you are satisfied with the features, upgrade to the UPDF Pro version to get the most out of this tool.

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Part 4: How to Sign PDFs Online

If you want an alternative tool to help you sign PDFs online for free, you can try Smallpdf. This web-based platform offers a dedicated interface to help you eSign PDF files. You can upload files from your device or popular cloud storage services. Smallpdf offers a quick solution for adding PDF signatures online for free. To sign a PDF online using Smallpdf, you can follow the steps provided below:

Step 1: Go to Smallpdf and choose "eSign PDF" from the tools available in the "Tools" tab. Now tap the "Choose Files" button and upload the document you wish to sign. You can also drag and drop your PDF file into the site's interface.

tap on choose file button

Step 2: Tap the "Your Signature" option from the right panel to add your signature. You can draw your signature or type your name in a style offered by the tool. You can also upload an image of your signature to add to the document. Tap the "Create" button to add your signature to the document. Last, press the "Finish & Sign" button and then tap the "Download" button to save your signed PDF on your device.

sign pdf online smallpdf

Part 5: Comparing Online and Offline PDF Signer

The choice to sign PDFs online or offline is entirely up to you. However, it is important to note that both methods mentioned above have pros and cons. For a more detailed look into the methods, here is a thorough comparison of these PDF signers. You can take a look at the following table for further information on these digital document signers.

PriceYearly: US$35.99
Perpetual: US$55.99
UPDF AI: US$9/Monthly
Pro: US$12/Month
Team: US$10/Month
Digital Signature
AI Features
Fast-Processing Speed
File Size Limitation

As evident from the above comparison, UPDF is the superior choice for signing PDF files. UPDF is the ultimate solution for PDF files with its cross-platform support and extensive toolset.

Final Words

A diverse range of online and offline solutions is available today for signing PDFs. Each tool is tailored to meet the specific needs of users. The need to sign PDF documents can arise in many instances. To make things easier, UPDF offers its wonderful expertise. You can use the tool for quick and efficient PDF signatures without an internet connection. To streamline your workflow, download UPDF by clicking the "Free Download" button below.

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