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How to Redline a Contract in PDF/Word? (Step by Step)

When you are working on a contract that needs approval from multiple people, it is important to redline it. This often happens when negotiating a new contract, as both sides want to ensure the wording is clear, fair, and represents their interests.

Redlining a contract allows everyone to review the contract together, fixing unclear language, unbalanced terms, or missing details.

In this comprehensive guide, we will walk you through the process of how to redline a contract step-by-step, including how to use tools like UPDF and Microsoft Word's "track changes" feature to make your edits and suggestions clear.

But first…

What Does It Mean to Redline a Contract?

Reaching an agreement on contracts often involves an editing process called redlining. But what does it mean to redline a contract exactly?

Redlining is when both sides in a contract negotiation review a draft contract, suggest changes, and mark those changes clearly. It used to be done with a red pen on paper, which is why it is called redlining. Now, digital tools like UPDF and Microsoft Word's track changes feature are used, but the process remains the same.

How to Redline a Contract in PDF?

Even though there are several contract management software options, if you want to make changes and add comments to a PDF contract without a hassle, we suggest trying UPDF. Just click the below button to give this tool a try now.

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It offers several features to redline a contract, including:

● Strikethrough and Underline

With the strikethrough and underline features, you can mark the text you want to remove or emphasize.

● Text Comments and Callouts

Using the text comments and callouts, you can directly add comments on the contract to propose changes.

● Sticky Notes

And, you can add sticky notes on specific sections that require further discussion.

If you want to make editing a contract easier and communicate better with everyone, try UPDF for a smoother negotiation process!

Now, let us look at three ways you can redline a contract in PDF on Windows, iOS, and Android.

Way 1: Redline a PDF Contract on Windows and Mac

If you want to redline a PDF contract on Windows or Mac, follow these steps:

Step 1

Launch UPDF on your Windows/Mac PC, and click "Open File" to open the PDF contract you want to redline.

redline a contract open PDF contract to redline with UPDF

Step 2

From the menu at the left, click "Comment" and highlight the text you want to redline using the cursor.

redline a contract select the comment option and highlight the text to be redlined with UPDF

Step 3

A pop-up menu with different options will appear. Select "Strikethrough" to redline the highlighted text.

redline a contract select the strikethrough option from the options that appear

Step 4

Change the color of the redline by choosing one from the given options.

redline a contract change the redline color

Step 5

Now select "Sticky Notes" from the top menu to add content to the contract. You can also click on "Edit PDF" from the menu on the left to add text to the contract.

redline a contract add sticky notes and edit PDF

Way 2: Redline a PDF Contract on an iPhone/iPad

If you have a PDF contract on your iPhone or iPad, you can redline it using the UPDF app for iOS.

Here is how:

Step 1

Download the UPDF app from the App Store.

Step 2

Now, launch the app and tap on the "+" sign to open the PDF document you want to redline.

redline a contract open PDF to redline with UPDF for iOS

Step 3

Tap on the pencil icon at the top of the screen to access the annotation tools.

redline a contract select the pencil tool to annotate the PDF with UPDF for iOS

Step 4

Now tap on "Markup" and select the "Strikethrough" option from the options to redline the PDF contract.

redline a contract select the strikethrough option to redline a contract in PDF on iPhone/iPad

Step 5

You can also change the color of the redline from the color options that appear.

redline a contract chage the redline color

Way 3: Redline a PDF Contract on Android

Now, let us move on to redlining a contract on an Android device using the UPDF for Android.

Here is how:

Step 1

Download the UPDF app from the Google Play Store.

Step 2

Now, launch the app and tap on "+" to open the PDF you want to redline.

redline a contract open the PDF you want to redline

Step 3

To redline the contract, tap on the pencil icon at the top of the screen and select the markup option indicated by an "A."

redline a contract select the pencil icon followed by the markup option
redline a contract select the pencil icon followed by the markup option

Step 4

Now tap on the strikethrough icon and move your finger over the text you want to redline.

redline a contract select the strikethrough option and redline the text using your finger

Step 5

To change the color of the redline, you can long-press the text and click "Edit" for the color options to appear.

redline a contract change the redline color
redline a contract change the redline color

And that is how to redline a contract in PDF on Windows, iOS, and Android using UPDF. However, this amazing tool is not only for redlining a contract; in fact, it has many other features.

For instance:

AI Assistant

UPDF can help you summarize, translate, or explain difficult terms within a PDF document using AI. You can also ask questions using the chat mode.

Create and Edit PDFs

With this tool, you can create PDFs from various formats and edit existing PDFs by editing text, inserting pages, and more.

Annotations

You can highlight, add sticky notes, and use various tools to annotate PDFs.

Optical Character Recognition (OCR)

With UPDF, you can make scanned PDFs editable and searchable.

Fillable PDF Forms

And lastly, you can also create or convert fillable PDF forms.

To learn more about UPDF's features, watch this video:

If you like Now that you know how to redline a contract on Windows, iOS, and Android, let us move on to redlining a PDF on Word.

How to Redline a Contract in Word?

If you have a contract on Word and prefer to redline it using Word's track changes feature, you can follow the steps discussed below:

Step 1

Open the contract you want to redline on Word and select the text to be changed.

redline a contract select the text to be redlined on Word

Step 2

Now, from the toolbar, go to "Review > Tracking > Track Changes."

redline a contract go to track changes from the menu

Step 3

You can make the changes you want to the contract, all of which will be highlighted in the document.

redline a contract in Word

And that is how to redline a contract in Word!

However, if you have a contract in PDF format and want to redline it using Word, you will have to convert it into the latter format using UPDF.

How to Convert a PDF Contract to Word Using UPDF?

Here is how to convert a PDF contract into Word format using UPDF:

Step 1

Download and install UPDF on your PC.

Step 2

Open the PDF you want to convert to Word by clicking on "Open File > Export PDF > Word."

redline a contract select Word when asked for the required format

Step 3

Now, click on "Export" and select the desired folder where you want to save the PDF in Word format.

This will convert your contract to Word, after which you can open it and redline it using the steps discussed earlier.

Can You Sign a Redlined Contract?

That is a no! Signing a redlined contract is not recommended. Here is why:

  • Redlines show that edits and negotiations are still happening. Signing a redlined contract makes it unclear what the final agreed terms are.
  • If there are unresolved edits in the redlined version, they can cause disagreements and disputes later on.
  • The redlining process is meant to be a team effort. Signing before final edits are done hinders healthy communication.

Final Words 

Do you want to mark up a contract but don't know how? There's no need to worry, as this guide will make it easy for you. We will show you how to redline a contract, edit, comment, and mark it up in Word and PDF for clear communication and smooth negotiations.

If you need a free tool for this, try UPDF. It has many features for efficient redlining on any device.

So, download UPDF today for a hassle-free contract review!

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