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Simple Way to use OCR in Adobe Acrobat

PDF files have been utilized for ages by corporates, banks, and universities as image files, meaning you are unable to edit the text on the file. However, with the advancement of technology, the dealings of the world are going paperless. This is where the need for a secure and reliable format arose, along with the ability to edit the scanned PDF format with authentic tools. 

Adobe Acrobat OCR plays its part by offering users a feature that allows them to edit scanned documents without any inconvenience. This article will explore a different aspect of the OCR feature and the exact procedure to apply it to the scanned document.

Part 1. Does Adobe Reader Have OCR Feature

Adobe Reader is a free standard version that offers users the feature of viewing, printing, and sharing PDF files across the internet. Adobe Reader also allows users to add comments to the PDF file. However, the premium features such as Adobe Reader OCR are offered in the paid version of Adobe, known as Adobe Acrobat OCR and Adobe Acrobat Pro OCR.

Adobe Acrobat and the later versions offer other premium features to its user, such as the OCR, compress, annotation, and conversion into other formats. It also offers password protection, tools to edit PDF text, and features to add a signature and personal branding to a PDF file. To use the OCR feature for your scanned PDF documents, you are required to buy the premium version of Adobe.

Part 2. How to Use Adobe Acrobat OCR Step-by-Step

Adobe Acrobat is one of the best-known PDF file editors available for users around the world. The innovative and simple UI of Adobe Acrobat allows users to navigate and operate the software easily. Used by various industries, from tech to business administrations and IT departments, it has become the number one choice of PDF users worldwide.

Steps to Edit Scanned Document using Adobe Acrobat

Follow the steps cited below to successfully convert scanned PDF into an editable PDF document using the Adobe Acrobat OCR feature:

Step 1: Launch Adobe Acrobat

Initiate the process by launching Adobe Acrobat on your device. Navigate to the toolbar and tap on the "File" tab. Next, click on the "Open" tab to import a scanned PDF document from your device on the Acrobat window.

Step 2: Enable OCR Feature

After importing the PDF on Acrobat, click on the "Tools" tab and trail it by clicking on the "Edit PDF" option. Adobe Acrobat automatically enables the OCR feature on PDF files after clicking the Edit PDF option and makes your PDF an editable file.

Step 3: Edit Scanned PDF Document

After applying the OCR feature to your PDF file, make edits to your document according to the requirement. You can change the text and alternate the font and size accordingly.

edit scanned pdf document

Step 4: Save the PDF Document

After editing the scanned PDF document, tap on the "File" option from the toolbar and navigate to the "Save As" option. Make sure to rename and select the file location for your PDF to save it on your device.

Part 3. How to Turn Automatically OCR in Adobe Acrobat

Adobe Acrobat automatically enables the OCR feature on scanned PDF documents as soon as you tap on the "Edit PDF" option on the right panel of Adobe Acrobats; hence the page under work becomes editable. But in case if Adobe Acrobat OCR feature is not enabled automatically, you can turn it on by following the steps mentioned below.

Step 1: Open Adobe Acrobat on your computer and navigate to the "Tools" tab on the right side of the window.

Step 2: From the right panel of the "Scanned Documents" section, checkmark the "Recognize Text" option to enable the Adobe Acrobat Pro OCR feature automatically every time you import a scanned document on Acrobat.

enable recognize text option

Part 4. Pros and Cons of Adobe Acrobat OCR

Adobe Acrobat is undoubtedly a robust and intuitive PDF editor available for MacBook, Windows, and other devices, making it the most compatible PDF editor available on the market. But besides the plus point of Adobe Acrobat, there is a drawback too, which makes it not an ideal and complete solution for occasional PDF editors.

Pros of Adobe Acrobat OCR

Following are some of the pros and positive sides of using the Adobe Acrobat OCR feature to edit scanned PDF documents on the go without any difficulty:

1. Automated OCR Feature

Adobe Acrobat offers an automated OCR feature to its user, which means that users are not required to apply OCR separately on their scanned PDF files. Instead, on Adobe Acrobat, as soon as you open the scanned PDF document in edit mode, OCR is automatically enabled on the document.

2. Edit the File in Adobe Acrobat

Because the OCR feature is automated on PDF documents in Adobe Acrobat, users are not required to convert a file into Word format. Rather, you can edit your PDF file directly in Adobe Acrobat.

3. Compatibility with Devices

Adobe Acrobat is compatible with various devices and operating systems, such as Windows, Mac, Android, and iPhone, making it a wiser choice for users.

4. Offers Premium Features

Adobe Acrobat also offers other premium features to its user, such as annotation in PDF and connectivity with the cloud to access the file from anywhere at any time from any device. It also offers the conversion of files into different formats such as Word, Excel, PowerPoint, and so on.

Con of Adobe Acrobat OCR

The drawback of using Adobe Acrobat PDF editor is mentioned below, besides its robust functioning and simple UI:

1.Monthly or Annual subscription Packages

Adobe Acrobat limits user interaction with their tool because the free version only offers a limited set of features. To use PDF on a professional basis, to edit, annotate and convert PDF, you are required to pay for the premium feature, which comes with a high price.

Part 5. How to Use Adobe Acrobat OCR Alternative – UPDF

UPDF is a full fledge PDF editing tool that offers all the premium features to edit and manage a PDF file, from organizing a page to cropping and protecting a PDF file. The robust nature of software makes it easier for the user to process heavy data flow easily. If you want to try this powerful editing tool, you can click below download button to get it.

Key Features of UPDF Windows & Mac

These are some of the key features that UPDF provides to its user for free and are compatible with Windows and Mac users.

  • Print PDF files: UPDF allows users to print large PDF documents without disrupting the file format. Users can also adjust the properties of the printer, such as presets, page size, orientation, and scale.
  • Edit Image in PDF Files: Users can also edit images with the UPDF editor. They can also rotate, replace, extract, and crop images within a PDF file and add and delete the images accordingly.
  • Convert PDF Files: UPDF supports converting PDF files into other popular formats with a few simple clicks, such as Word, Excel, PPT, CSV, Rich Text Format (RTF), XML, and so on. It also allows the users to apply OCR while converting scanned PDFs.

Steps to Convert a Scanned PDF to Word with OCR

Follow the steps cited below to easily convert a scanned PDF document into Word Format with OCR using the UPDF conversion tool:

Step 1: Open Scanned PDF Document on UPDF

Begin the conversion process by installing UPDF on your computer after searching it up on Google or an available search engine. After launching the UPDF on your device, tap on the "Open File" button to locate the scanned PDF file. Once the scanned PDF is imported on UPDF, follow it up by clicking the "Export PDF" option in the top-right corner.

export pdf

Step 2: Choose Output Format of PDF

A small window will be displayed on the screen as soon as you click on the "Export PDF" option. Choose the output format as Word from the drop-down menu options.

convert pdf to word

Step 3: Switch on OCR Feature

From the options appearing on display, tap on "Text Recognition Settings" to enable the OCR feature. Then navigate to "Document Language" to select the language of the scanned PDF document.

change document language by convert pdf to word

Step 4: Convert PDF Document to Word Format

The next step is followed by tapping on the "Export" button in the bottom corner of the window to initiate the conversion process. In a matter of seconds, your file will be converted into MS Word, and you can now make changes to your PDF document accordingly.

convert pdf to word

Final Thought

With abundant PDF editors available in the market, deciding which will work best for your PDF editing sometimes becomes difficult. There are various paid options, too, but why pay hefty prices when you can enjoy all the premium features in a cost-friendly PDF editor, UPDF editing tool?

Download today on your devices and start using the premium feature and services UPDF offers. Whether you are working in a large-scale business or working in a small-scale business, it is the best choice as an all-rounder PDF editor.