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Accessible Ways to Extract Text from PDF with and without OCR Exactly

PDF format has become the most adopted format for businesses. As most of the dealings and important data of businesses are saved on PDF files, it is often required to extract text from the PDF. Now, if you try to extract text from PDF files manually, it will take ages if you are working on bigger files. Furthermore, it will also disrupt the formatting of the file.

Certain methods and tools, both online and paid, can accurately extract data from PDF files. This article will provide you solution on how to extract information from PDF files with and without using the OCR feature.

Part 1. How to Extract Text from a Normal PDF

UPDF is an innovative PDF editor offering a complete PDF file solution. UPDF meet the need of large organization as well as for an individual working on a small scale. From basic to premium, all the features are offered by UPDF at your fingertips, such as editing to converting, merging, and annotating your PDF files. You can download it for trial.

extract text from pdf

UPDF is the best PDF editor available due to its compatibility with Mac, Windows, iOS, and Android devices, making it an ideal solution for users across different operating systems. The modern and unique user interface of UPDF allows users to navigate easily from one tool to another. Besides other exemplary features, UPDF also offers users the ability to extract text from a PDF file to make necessary edits.

Key Features of UPDF User-Friendly PDF Editor

UPDF offers various distinctive key features for its users, making it a hub of solutions for everyday PDF editors. Some of those features are mentioned below:

  • Convert PDF to Image: UPDF supports the feature of converting PDF into an image file format. It also allows the conversion of images into PDF format, making it a reliable solution for the conversion of formats.
  • Add an Open Password: UPDF also allows users to add an open password to the PDF files to add an extra layer of security to important PDF documents and forms. Also, it gives peace of mind that a person with the password will only view your file.
  • View Multiple PDFs at a Time: UPDF also allows users to view multiple PDFs at a time so that if you are working on a large number of files or multiple files, you can work parallel on all the files. It is also efficient if you want to check cross-information on multiple files.

Steps to Extract Text from Normal PDF Files

Mentioned below is a simple three-step process, and by following that, you can easily extract text from a PDF file without disrupting the format:

Step 1: Open PDF in UPDF

The first step lies around opening a PDF file in UPDF from which you want to extract text. To do that, click on the "Open File" button in the center of the UPDF interface.

open file in updf

Step 2: Navigate to Edit Mode

After importing PDF on UPDF, navigate to the toolbar and click the "Edit" tab to apply edit mode on your file.

enter into edit mode

Step 3: Copy the PDF Text

Select the text you want to extract from a PDF by right-clicking it and following it up by clicking on the "Copy" option. After copying the text, you can paste the extracted text into a Word file or other file formats.

copy text using updf

Part 2. How to Extract Text from a Scanned PDF with OCR?

As you are learning the techniques to extract text from PDF with and without OCR, we will now redirect to a simple method that can be used to extract text after recognition. UPDF provides a dedicated OCR facility that can help you convert scanned PDF documents to editable and extractable text. For that, you must follow the steps as advised below:

Step 1: Select the Type of Document to OCR

Start by opening the PDF and pressing the "Recognize Text Using OCR" button on the right. As the menu opens, click the "Document Type" tab and select "Searchable PDF."

extract text from pdf python

Step 2: Process OCR Layout

You will then have to specify the layout in the "Layout" settings. Select "Text and pictures only" or "Text over the page image" and if there are any advanced layout options to look out for, select the "Gear" icon and work on the options, if needed.

extract words from pdf

Step 3: Language and Image Settings

Define the Document Language from the list of 38 different languages available. Following this, work on the "Image Resolution" settings and set a particular value from the list provided with it. If you are unsure, hit the "Detect Optimal Resolution" button and proceed.

extract text from pdf image

Step 4: Perform OCR Successfully

Work on the page range on which you want to execute the OCR tool. Following this, select the "Perform OCR" button, define the location of the saved OCR document, and let the process execute. Once done, it opens on UPDF, where you can extract the text from the PDF.

extract text from pdf online

Part 3. How to Extract Text from PDF Image

UPDF also allows users like you to extract text from PDF images using their OCR feature, which scans the elements on PDF for extraction. OCR feature helps in converting the scanned PDF document into an editable format. Follow the simple steps below to easily extract text and other elements from PDF images using the OCR feature:

Step 1: Import PDF on UPDF

Initiate the extraction process by searching UPDF on a search engine and downloading it on your computer. You can also download it directly by clicking the download button below. Now launch UPDF on your computer and import the PDF image file on UPDF by tapping on the "Open File" button.

open pdf in updf

Step 2: Select the Output Format of PDF

Now click on the "Export PDF" icon from the right panel of the UPDF window. After clicking on export PDF, follow it up by choosing the output format as Word of PDF images from the small export window on your screen.

chose the output format

Step 3: Enable the OCR Feature

Now from the other options displayed on the window, click on "Text Recognition Setting" to enable the OCR feature. Navigate to "Document Language" to select the language of the PDF image file so that text can be extracted accurately.

turn on ocr function

Step 4: Convert PDF Image to Text

Following this, click on the "Export" option to initiate the conversion process from image to Word file. Your extracted text will be opened in the selected output format as soon as the conversion is completed.

export the changed format file

Part 4. How to Extract Text from a PDF Online (No Need OCR)

Google Drive is an alternative option to extract text from a scanned PDF online. Users can easily extract text and other elements from a PDF without downloading or installing software. It is an easy, convenient, and reliable method compared to other methods to extract text from PDF files. Described below are steps to extract information from a PDF file online using the Google Drive method:

Step 1: Access Google Drive on your internet browser and click on the "New" tab. Next, click "File Upload" from the drop-down menu to browse the PDF file from your computer for uploading it on Google Drive.

Step 2: As soon as the PDF file gets uploaded, it will be shown on your My Drive. Right-click on the uploaded PDF file, tap "Open With", and follow it up by choosing "Google Docs" to open the PDF in Google Docs.

choose google docs option

Step 3: After opening the PDF file in Google Docs, the text on the PDF file will automatically become editable, and you can easily extract text from the PDF online for free.

Part 5. How to Extract Text from a PDF Using Python

Who would've thought that Python could also be a source to extract text from a PDF? If you are on your computer and are a frequent user of Python, you can make use of the PyPDF2 package for executing this task. You need to follow the script as provided below to learn more about this method:

from PyPDF2 import PdfReader

reader = PdfReader("example.pdf")

text = ""

for page in reader.pages:

text += page.extract_text() + "\n"

Part 6. FAQs on Extracting Text from PDF

1. Can you extract text from a PDF image?

Yes, you can extract text from PDF images using the OCR feature offered by UPDF. Import the PDF image on UPDF and click on "Export PDF." Follow it up by choosing the file's output format and enabling the OCR feature on your PDF image. Also, select the "Document Language" to apply the OCR feature accurately. After tapping on "Export, " your file will be opened in the selected output format, where you can easily extract or edit the PDF file.

2. How can I extract text from a PDF without Acrobat?

You can extract text from a PDF without Adobe Acrobat using UPDF, a more reliable, powerful, and compatible solution as it works for Mac, Windows, Android, and iOS.

3. Can I extract text from PDF on Linux?

Yes, you can extract content from PDF on Linux using different online tools available in the market, such as the Google Drive method or PDF24 Tools OCR feature on your Linux operating system.

Final Words

While there are many options available in the market for extracting text from PDF, it is, however, the wisest and more reliable choice to use dedicated and renowned tools for PDF files. In that regard, UPDF is the best choice as, besides completing the task efficiently and accurately, it keeps your data secure to give you peace of mind that your PDF documents are in safe hands.

UPDF offers a simple solution in which you can easily extract text on PDF files following four steps method. Download UPDF today on your Windows computer or MacBook and avail a satisfactory user experience.