How to Embed a PDF in Notion? Step by Step Guide

When working with PDFs, users can face various challenges such as limited file accessibility that leads to switching between apps to view documents or downloading PDFs every time when access is needed. Notion is a tool for organizing information, embedding files, managing projects as well as collaborating with teams.

Embedding a PDF in Notion resolves accessibility issues as the software allows to view, share, and interact with PDFs within a Notion page. Thus, the workflow between teams is streamlined and efficiency improved.

In this guide, we will show you step-by-step methods to embed a PDF in Notion. Whether you are a student or a professional, using the embedding features in Notion will help you manage your files more efficiently.

Part 1. Embed a PDF in Notion with Embed Block

One way of embedding a PDF in Notion is by using embed block. This method allows to display the PDF preview directly in the Notion. This means you can scroll through the document without leaving the page, making it easy to find information without any disruptions.

Follow these steps to learn how to embed a PDF in Notion with Embed Block:

• Open Notion and open the page where you want to embed a PDF. Then click on an empty space and type “/embed”. Select the “Embed” option from the menu.

• Now you can select and embed your PDF. If your PDF file is smaller than 5MB, you can upload it directly within Notion by selecting “Upload”.

However, if your file is more than 5MB, you can use UPDF to generate a link or QR code by clicking the button below here.

Generating a link or QR code with UPDF: Open your PDF in UPDF. Then click “Share this File with Others” and select “Share a link” > “Create” to generate a shareable URL. Then copy the link to paste into the notion to embed or download the QR code to upload.

Part 2. Embed a PDF in Notion with File Block

If you don’t need to read the PDF directly in Notion, you can use file block to attach your PDF. This method allows you to upload the file for easy access as well as downloading.

Follow these steps to embed a PDF in Notion with File Block:

• Open Notion and open the page where you want to embed a PDF. Then click on an empty space and type “/file”. Select the “File” option from the menu.

• Now you can select and upload your PDF. If the file size is smaller than 5MB, you can upload it directly. However, Use the embed block in Notion to paste the link or upload your QR code generated by UPDF.

Part 3. Embed a PDF in Notion with Import

If you need to edit the contents of your PDF or import its entire content to Notion, you can use the “Import” feature. This option allows to convert a PDF to a Notion page, where you can freely edit the text. However, keep in mind that you may lose some of the format’s quality.

Follow the steps to embed a PDF in Notion with Import:

• Click the “Settings” icon in the left menu.

• Now select “Import”.
• Select “PDF” and choose your file. Notion will now extract the content and convert it to a Notion page.

Part 4. Bonus Tip: The Best Tool to Edit PDF Before Embedding PDF in Notion

If you frequently work with PDFs, you probably know how important it is to have a reliable tool for editing your documents before embedding them in Notion. Whether you need to create, annotate, and adjust your documents, the right software can help improve your workflow. UPDF is one of such tools that will not only allow you to generate a link or QR code, but also offers many advanced PDF editing features. You can click the button below to download UPDF and give it a test.

What Features Does UPDF Offer?

UPDF is a versatile solution for managing your PDF files. These are some of its features:

• Editing tools – edit text, add images and links, and more.
• Annotation tools – add annotations, comments, or drawings.
• OCR feature – convert scanned documents into editable documents.
• Converting tools – convert your PDF document to other formats such as Word, Excel, and more.
• Organize files – rearrange, merge, or split pages.
• Password protection – make your documents secure by adding passwords and user permissions.
• Generate PDF links & QR codes – create shareable links or QR codes to embed PDFs in Notion.

How to Create and Edit PDFs in UPDF

Now we will show you how you can easily create and edit PDFs in UPDF.

• Open UPDF, navigate to the “File” > “Create” > “Blank page”.

• Now you can add content by using tools in various editing modes. These can be found in the menu on the left. For example, select “Edit PDF”.

• In this mode, you can add text, images, or create links. Simply select an option from the top menu and click anywhere on the page to place it.

• If you would like to create a form, choose the “Prepare Form” icon from the left menu. Now you can create your form by using the tools shown at the top.

If you have an existing PDF and you would like to edit it, simply open it in UPDF. Then go to the “Edit PDF” mode to edit existing content. You can select each element separately and edit it, or add more elements by using the tools from the top menu.

We also recommend you check out this video or read this review article if you would like to learn more about UPDF and its features:

Final Words

Notion can be a really beneficial tool for team collaboration. By utilizing its seamless features, users can enhance their workflow and improve accessibility to important PDF documents. We hope that this guide helped you learn how to use Notion’s embedded PDF features and manage your files more effectively. If you and your team frequently work with PDF documents, we also recommend you download UPDF to enhance your work even further.