How to Convert PDF to Excel with AI Technology: All Scenarios

Sometimes, standard PDF to Excel converters just don’t cut it — they miss formatting, data alignment, or tables entirely. That’s where AI comes in.
If you're looking to convert a PDF to Excel more accurately using AI, this guide will show you how to do it with UPDF step by step. To dive in, please click the button below to download UPDF.

Part 1. How to Convert PDF to Excel with AI

To convert PDF to Excel with AI, you may need to have one awesome tool, Here, we recommend you to use UPDF AI as it has ChatGPT and DeepSeek Integrated, which offers youa perfect result for PDF to Excel conversion. Moreover, it is free to use for the first 100 prompts. Just click the button below to download UPDF on Windows or Mac and start converting PDF to Excel with AI.

Step 1. Launch the UPDF on your computer and open the PDF with the data you need.

Step 2. Click on the "UPDF AI" icon on the bottom right side, switch to "Chat" mode, go to the chat box, and find the "Screenshot" icon, and click on it to select the table in the opened PDF. Enter the prompt like "Extract the data into one table for me to copy into excel" and press enter. In seconds, you can get a table. Highlight the table content, hold on the "Ctrl+C".

Step 3. Open Excel or create a blank Excel. Now, paste the copied content into Excel. Now, you can convert PDF to Excel with AI successfully.

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If you don't want to deal with the inconvenience of downloading an app on your computer, there are various OCR (Optical Character Recognition) software options available online, for example, UPDF Online AI Assistant.

UPDF's online AI assistant is an AI-powered OCR tool that can perform OCR effortlessly on images and scanned documents. It provides the highest data extraction accuracy, as it is powered through GPT-5 and Deepseek R1. All it requires is uploading the image or scanned PDF and then asking the AI to extract the data.

Part 2. How to Convert PDF to Excel without AI

For those who need to convert a PDF to Excel without AI, UPDF also allows you to do that. And it has many options to match all your needs. With just a few simple clicks, you can transform your PDFs into your required format. This allows you to make edits, updates, and modifications efficiently by opening the converted document in its native application. This software offers 2 free conversions per day.

One remarkable feature of UPDF is its built-in AI OCR converter. This means you can easily extract text and data from scanned documents and utilize them in other applications.

Click the button below to download UPDF and head to the steps below to easily convert PDF to Excel.

1. How to Convert (Scanned) PDF to Excel (PC&Mobile)

User Steps (PC)

Step 1: Open the UPDF Tool and Import PDF

The first step is to download UPDF. Then open the UPDF tool on your device by double-clicking it.

Following this, locate the "Open File" option and press on it. After opening the PDF, click the "Tools" to find the "PDF Converter".

Step 2: Choose the Desired File Output Format

Following this, choose the "Excel" option, and this will open a pop-up window for customization. There, you can adjust the "Output Format," "Page Range," and language if needed.

If your PDF is scanned, enable "OCR Recognition" to extract the data and make it editable. Also, remember to choose the document language for accurate OCR. Then, click the "Apply" button. Finally, select the destination folder and save your Excel file.

It's worth noting that UPDF is also an AI-powered PDF editor and annotator tool that provides an all-in-one platform to handle the converted PDFs from OXPS, PMD, JSON, or MP3.

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User Steps (Mobile)

UPDF for Mobile can convert PDF to Excel with great accuracy in retaining the rows, columns, and numbers. You can download UPDF Mobile from App Store and Google Play. Check out the steps below to convert PDF to Excel:

Step 1. Click "+" and select "Files" under the "Import From" option. Select the PDF file to import into the UPDF app.

Step 2. Click "Tools" and tap "PDF to Excel". Select the imported PDF file to convert.

Step 3. Under the "Excel Workbook Settings", choose one of the following options:

• Create Worksheet for each Table – Every table in the PDF becomes its own sheet.
• Create single Worksheet for the Document – The entire PDF document converts into a single Excel sheet.
• Convert Worksheet for each page – Each PDF page becomes a separate Excel sheet.

Step 4. If your PDF is scanned, enable "OCR Recognition" to extract the data and make it editable. Also, remember to choose the document language for accurate OCR.

Step 5. Under "Convert to", select the location within UPDF where you want to save the converted Excel file. Once all settings are configured, click "Done" in the top right corner.

Wait for the tool to generate the Excel file. Afterward, you can access the newly created Excel file from the selected save location in "Files".

Also Read: Top 5 PDF Converters With AI

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2. How to Batch Convert (Scanned) PDF to Excel

One efficient method for batch converting PDF files to Excel format is utilizing the UPDF PDF to Excel converter AI tool. This tool possesses AI capabilities, making the conversion process faster and more accurate. So, explore the detailed steps below to learn how to batch convert the PDF files:

Step 1: Head to the Batch Convert Option

After the UPDF tool is opened, press the "Convert" button in "Tools" to proceed. Now, a new window will appear.

To add PDF files, tap on the "Add Files" button. Alternatively, select the "Add Folders" option if you have a complete folder.

Step 2: Choose Excel as the Output Format

Once you have added the PDF files, select "Excel (.xlsx)" from the options available in the "Convert to" drop-down menu.

If your PDFs are scanned, enable "OCR Recognition" to extract the data and make it editable. Also, remember to choose the document language for accurate OCR.

Step 3: Apply the Changes to Batch Convert PDF to Excel

After setting all the conversion options, click the "Apply" button at the bottom right to finalize the process. Choose a destination for the converted PDFs and save your Excel files.

The batch feature is a must-have at work and it will boost your productivity a lot!

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Are you still confused about the instructions for this scanned PDF to Excel Converter? Don't worry, simply download UPDF from the button below and follow the tutorial video we made. You will find it is super easy to get the most accurate and fastest conversion with the help of UPDF.

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Part 3. FAQs on PDF to Excel AI Converter

Conclusion

In conclusion, converting PDFs to Excel is no longer a hassle, thanks to the power of AI and UPDF. With just a few simple steps, you can effortlessly turn your PDF documents into fully editable Excel spreadsheets. Whether you're working with standard PDFs or scanned files, UPDF streamlines the process and delivers top-notch results every time.

Say goodbye to tedious manual data entry and embrace the speed and precision of AI-powered conversion. Prefer the traditional method? No problem—UPDF supports that too! Ready to experience the difference? Just click the button below and start transforming your workflow. And the best part? There's even more to discover!