The complete PDF solution across all platforms

  • Read, edit, and annotate PDFs.
  • Convert PDFs accurately with OCR.
  • Protect, manage, and share PDFs with ease.

Windows • macOS • iOS • Android

blog banner

How to Edit a Scanned PDF Document on Mac Expeditious

Every so often, you must have come across the need to scan a few pages from a document to save extra space in your office, or you want to keep a few pages with you. But as time passed, now you are required to replace some data or text with new information. Being a scanned PDF document, you are unable to make any edits or changes.

This article will explore various authentic and reliable solutions and tools on how to edit a scanned document on Mac without disrupting the original format.

Part 1. How to Edit a Scanned PDF Document on Mac with UPDF

UPDF is a flexible and innovative PDF editor available online and can be downloaded on your Mac. With its unmatching user interface and quick processing system, users can read, annotate, and merge PDFs without prior experience. It is the best premium PDF editor, which offers advanced features and a one-stop solution for PDF users. You can try it out by clicking the download button below.

how to edit a scanned document on mac

Key Features of UPDF

Below are mentioned some of the best features UPDF offers its customers to experience premium comfort in managing PDF files:

  • Protect PDF Files: UPDF provides its user with the feature of password protecting their important PDF files so that their confidential data remains safe and secure while sending it across the internet.
  • Crop Pages of PDF Files: While using UPDF, users can crop various PDF pages completely or partially. It allows you to eliminate unnecessary information and keep important data aside.
  • Conversion of PDF Files: UPDF supports the conversion of PDF files in different formats such as Word, PowerPoint, CSV, and so on. Instead of copy-pasting the whole file and losing the format, you can convert a PDF into different formats on Mac.

Method 1: Edit a Scanned PDF on Mac with the OCR Feature

Whenever you have a scanned PDF, you will have to convert it to an editable and searchable PDF document so that you can easily make changes to the document's content. To achieve this feat, UPDF provides a dedicated OCR feature that you can use on your Mac. To understand how it is used, look into the details provided below:

Step 1: Open PDF and Access OCR Tool

Open the PDF document and click on the "Recognize Text Using OCR" feature on the right panel. As a menu opens, you must select "Searchable PDF" in the "Document Type" section.

how to edit a scanned document on mac free

Step 2: Set Layout for OCR PDF

Proceed to set other parameters for performing OCR on the PDF document. Firstly, you will have to access the "Layout" options and select any layout options from the list.

  • Text and pictures only: This form of the layout has no transparent page image, and the text and pictures can be easily edited. With the output file more minor than the original and without the exact layout, this layout option is best if you want to edit the text and pictures.
  • Text over the page image: A transparent whole page image is present under the text of the PDF document. The layout will be the same as the original version that you are converting to in the OCR tool.
  • Text under the page image: If you are looking forward to making the PDF searchable but not editable, this layout format will put a transparent whole page image on the text. The formatting of the document remains intact, and you cannot edit the document. This is usually best in cases where you wish to archive your documents.

Following this, if you wish to define the Advanced Layout settings, select the "Gear" icon and check any option you want to ensure in the layout of your converted PDF.

how to scan and edit a document on mac

Step 3: Provide Language and Resolution Details

Next, you must select any of the 38 languages from the list available in the "Document Language" option. After selecting it, navigate to the "Image Resolution" tab, where you must choose any of the dpi values from the list. If unsure of the correct resolution, click on "Automatic" and proceed.

how to edit a scanned pdf document on mac

Step 4: Perform OCR and Edit a Scanned PDF on Mac

Set the "Page Range" where you wish to apply the OCR on Mac. As you set the range, tap "Perform OCR" to execute the conversion process. You can save the converted PDF document in a respective location. As it saves and opens after conversion, you can edit the scanned PDF document with the right editing tools available on UPDF.

how to edit scanned pdf on mac

Method 2: Convert Scanned PDF Document to Word with OCR Feature

Follow the specified simple steps to successfully convert a scanned document to Word with OCR feature on Mac for free:

Step 1: Launch UPDF on Mac

Before jumping into the actual process, install UPDF software by searching it up on App Store, or you can also download the application from the UPDF website directly. You can also download UPDF by clicking the download button below. Now launch the UPDF tool and import the scanned PDF file on UPDF by navigating to the button "Open File".

open file in updf

Step 2: Choose Output Format of PDF

When your file is imported on UPDF, click on the "Export PDF" icon. Afterward, a small settings option will appear on your screen. Choose the output format of the file, such as MS Word, so that later on, you can edit your PDF in Word.

convert pdf to word

Step 3: Switch on OCR Feature

The next step is to switch the OCR feature by clicking on "Text Recognition Settings". To convert your PDF document accurately, select "Document Language".

export pdf to word settings
ocr settings

Step 4: Initiate Conversion of PDF to Word

After saving all the settings of the scanned PDF document, tap on the "Export" button in the bottom right corner of the window to initiate the conversion.

export pdf to word

Step 5: Edit the PDF in MS Word

As soon as you click on the "Export" button, your file will be converted into Word in a matter of seconds. Now your scanned PDF document is editable, and you can easily make the changes in your PDF on Mac.

Part 2. How to Edit a Scanned PDF on Mac with Preview

Unfortranly, it can't edit a scanned PDF on Mac with Preview. Mac users are always searching for ways to efficiently edit their PDF files because most of the available software is incompatible with the new macOS. You can use Preview to copy the text and edit the text by adding it to another text editor. Follow the steps below to learn how to edit a scanned PDF on Mac by copy text using Preview.

Step 1: Browse scanned PDF files on Mac using "Finder". Right-click on the file from the menu, choose "Open With", and click on "Preview".

Step 2: After opening the PDF in Preview, click on "File," and from the drop-down menu, click on "Select All." With all the text selected, click on the "Edit" option, and from the menu, click on "Copy".

choose the copy option

Step 3: Follow it up by opening a text editor like "TextEdit" on Mac. Tap on the text editor display and click on the "Command + V" keys to paste the text into the editor.

Step 4: Make some adjustments in the text format so that it matches the scanned PDF document. Make changes in the document accordingly. After making the required changes, save the document on Mac. You can also share, email, or print the document.

Part 3. How to Edit a Scanned PDF on Mac with Adobe Acrobat

Adobe Acrobat provides a premium experience while working on your PDF documents. Its versatile feature and powerful application allow users to create and edit PDF files quickly. Adobe Acrobat also allows users to edit PDF documents, such as a scanned PDF document on Mac, using the OCR feature available on Adobe Acrobat.

Below are some easy and simple process steps on how to edit a scanned PDF on Mac with the OCR feature:

Step 1: Access the official website of Adobe Acrobat to download the tool on your MacBook. After downloading and installing the tool, launch it on your Mac. Now, tap on the "File" tab and choose the "Open" option to add your scanned PDF file.

Step 2: Next, access the "Tools" of Adobe Acrobat Mac and choose the "Edit PDF" tool. After selecting this tool, Adobe will automatically apply the OCR feature to your scanned document to make it editable.

select edit pdf tool

Step 3: You can now edit or format the text of your scanned PDF. Along with that, you can apply annotations to your file. After completing all the required edits, tap on the "File" tab again and choose the option of "Save As". Following this, select the destination of your edited PDF file and rename it to differentiate it from the original file.

Part 4. How to Edit Scanned PDF on Mac with Online Tool

Online OCR is a free PDF converter that is compatible with macOS. It also offers a wide variety of features, such as it supports different languages as well as it offers different input formats. Online OCR is an online tool, meaning users are not required to download the tool. They can search it up and convert their scanned PDF without any hassle. Follow the steps to know how to edit a scanned PDF document on Mac with the Online OCR tool:

Step 1: Search Online OCR tool on your Mac with Safari or Google Chrome. Next, click the "Select File" button to upload the file to OCR Online. Ensure your PDF file is less than 15 MB, as the tool only supports files up to the range mentioned.

Step 2: Choose the language of the file from the drop-down menu and select the output format of the file as MS Word.

Step 3: Click on the "Convert" button to convert the scanned PDF document into an editable Word file. Next, you can edit the converted file content in the output box provided by the tool. Once done with the edits, you can tap on the "Download Output File" option to export your file.

edit the converted content

Final Words

The popularity of the PDF format due to its security and compatibility makes it one of the most widely used formats in the world. From important business documents to million dollars online receipts are being shared across the internet in PDF format. However, the wide use of PDF also creates a demand for a reliable PDF editor, especially for Mac users.

In that regard, UPDF for Mac is a reliable and convenient solution to edit, annotate, secure and share your PDF files. Download it today to enjoy a hand, one-stop solution for your PDF documents.