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Fast Methods to Edit PDF Metadata

The metadata of PDF files holds high importance when dealing with PDF documents in a professional environment. PDF metadata represents the crux and most important details of PDF documents. If you deal with a large number of PDF files, you will need to deal with PDF metadata when trying to sort and save these files. You will often need to edit PDF metadata of different PDF files according to your personal or professional needs.

It requires you to have a tested and trusted tool when you need to change the PDF metadata of your PDF files. In this article, we guide you more about PDF metadata and the process of modifying it in PDF files.

Part 1: What is the PDF Metadata?

PDF metadata is the representation of the crux of PDF documents. It contains all the important information someone needs to learn about a PDF document without going through it. The metadata of PDFs is very important for companies and personnel dealing with a large number of PDF files. Without properly defined metadata in PDF files, finding a required file will become a hectic process. You can also say that metadata contains all the searchable details of a PDF file.

The metadata of PDF files contains details like title, author, subject, keywords, copyright information, document creation and modification date and time, etc. A few of the important fields when trying to change the metadata of PDF are summarized below:

1. Title

The file title doesn't mean the file name when dealing with PDF metadata. The file name and title don't need to be the same every time. In PDF metadata, the title consists of a brief but clearly described and accurate description of what your document is all about. When making a PDF document more accessible, defining proper title metadata is an essential requirement.

2. Author

The author's metadata deals with the basic question of who created the PDF. It is an important field where you can publish your name if you are the document creator. Otherwise, when reading the documents of different authors, you can sort and store your PDF documents by author name. It is especially helpful if you like to read a lot of eBooks.

3. Subject

The subject field in PDF metadata exists to complement the title field. If there is some information you have missed out in the title metadata, you can add it here. Otherwise, you can mention the important topics or subjects discussed in your PDF document. If you don’t want to add any new information, you can use the same information as the title metadata.

4. Keywords

It is among the essential metadata fields, as here you defined the keyword people can use to look for your PDF files. When adding keywords to the metadata of your documents, add the important words used in the document's title, subject, or headings. When adding different keywords, separate them by using semicolons instead of commas.


Part 2: How to Edit PDF Metadata?

We have explained above what metadata is in PDF documents and what fields are important when modifying the metadata. Now it is time for you to learn how to edit the PDF metadata of your PDF files. You can use UPDF to edit the metadata of your PDF files in a secure and safe environment. Follow these simple steps to change PDF properties using the metadata of your PDF files:

Step 1: Open your PDF File

Start the UPDF application on your system and add your PDF file to edit its metadata. You can add PDF files using the "Open File" or drag-and-drop feature.

open pdf file

Step 2: Open Properties of the PDF File

Tap on the "File" option displayed at the left corner of the top bar and tap on "Properties" from the menu. It will open up a window containing metadata details. Here you can modify the metadata of your PDF files according to your needs.

open properties of pdf

Step 3: Save your Modified Metadata Details

When you have modified the metadata of your PDF files, close the "Properties" window. Next, click on the "File" option again and select "Save" to update your PDF file metadata.

save pdf file

Video Tutorial on How to Edit PDF Metadata


Part 3: An All-in-One PDF Editor - UPDF

UPDF is an excellent PDF editing tool as it contains many unique and impressive features besides metadata editing. You can edit anything you want in a PDF document using its editing features. If you need to add more text or delete the old one, you want to change the font style, size, or even color; everything is possible with UPDF. When it comes to images, you can add new ones or modify the already present images. You can also add links to any website and links between different pages if the article is lengthy.

an all in one pdf editor

Apart from editing features, UPDF also has great organizing, annotation, and conversion features. You can read the extra features and UPDF’s advantages below:

The Features of UPDF

  • Annotation in UPDF: The annotation feature of UPDF packs a lot of unique features. It allows you to highlight, underline and strikethrough important text in PDF files. You can use different colors and add notes to the highlighted sentences when using the highlight feature. Sticky Notes, shapes, and text boxes can also be added to documents in UPDF.
  • Security in UPDF: You can add many security features to your PDF documents in UPDF. You can add passwords to PDF documents and further secure them using the "Permissions." In the "Permissions" setting option, you can define a password for situations where someone wants to print, edit or copy your document.
  • Organizing in UPDF: If your PDF files are lengthy and contain information you don’t need, you can reduce the file size by removing extra information. You can also split lengthy files into multiple files using UPDF. It also offers features like page rotation, deletion, and insertion.
  • Conversion in UPDF: The converter tool of UPDF allows you to convert your PDF files to over 10 different formats. OCR can also be enabled when converting scanned documents to other editable formats. You can also convert your PDF files to PDF/A files using UPDF.

The Advantages of UPDF

  • High Stability: UPDF is highly stable software that does not lag in performance, even if you are dealing with multiple heavy PDF files simultaneously. The app has a small size and fast speed when it comes to processing PDF files.
  • Unique Features: There are many unique features offered by UPDF in all of its PDF tools. You can add digital signatures and stamps to your PDF files. You can also add permission settings on PDF files to make them more secure.
  • Free 5 PDF Conversion: During the trial period of UPDF, it allows you to convert 5 PDF files for free without any limits.
  • High OS Compatibility: This PDF tool is highly compatible with all major operating systems. You can find its installers for Windows, Mac, iOS, and Android.

Part 4: Frequently Asked Questions

1. Does a PDF store metadata?

Yes, a PDF document stores metadata like other files, such as MS Word. PDF document metadata contains fields like author, title, subject, keywords, copyright information, data and time, etc.

2. How do I add metadata to PDF?

You can add metadata to a PDF file using a PDF editor. In UPDF, you can add metadata by opening your file in the app and selecting "Properties" from the "File" menu. You can add the metadata you want and then save it by choosing the "Save" option in the "File" menu.

3. How do I view metadata in a PDF?

To view the metadata of your PDF file in UPDF, you need to select "Properties" in the "File" menu. You can see the existing metadata and modify it if you want. You can also check a PDF file's metadata by right-clicking on it and selecting "Properties." There you can see metadata in the "Details" tab.

4. Where is file metadata stored?

When it comes to PDF files, the metadata is usually stored in either metadata streams or document information directories. Though unless you are a pro, you shouldn’t try to modify metadata files directly, as there is a risk of file corruption.

Conclusion

The metadata of any PDF contains essential information regarding PDF documents. There are many times when you need to add metadata for your ease or remove metadata due to privacy concerns in PDF documents. What you need is a PDF tool that can safely and securely modify the metadata of your PDF files without damaging them. UPDF is an excellent tool for editing the metadata of PDF files alongside its outstanding PDF editing, annotating, conversion, and organizing features. Download it today and have a trial.

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