The complete PDF solution across all platforms

  • Read, edit, and annotate PDFs.
  • Convert PDFs accurately with OCR.
  • Protect, manage, and share PDFs with ease.

Windows • macOS • iOS • Android

blog banner

How to Insert Text Box in PDF

It's not that hard to figure out how to add a text box to a PDF document - that is, if you have the right tool for the job. Unfortunately, a lot of PDF tools make it super hard to figure out how to add a fillable text box in PDF because either the interface is confusing or the iconography isn't clear enough. In other cases, the tool itself is too expensive or the free version doesn't allow you to process more than one or two files at a time. Is there a way out of this situation so you can learn how to add a text box to PDF without pain or payin'?! Try the free UPDF.

Method 1: How to Add a Text Box to a PDF Document

In stark contrast, UPDF offers a highly intuitive experience, and you can learn how to add a fillable text box in PDF free of cost - because the tool itself is absolutely free for anyone to use. Let's learn how to add a text box on PDF documents in simple steps and using a couple of different ways. After all, technology tools need to be powerful as well as flexible, right? So, let's proceed.

The first method involves using the annotation feature in UPDF, also known as the markup tool. To add a fillable text box in PDF just follow the 3 steps shown below:

Step 1: Open the PDF File

You can import the file to PDF, to begin with, and this can be done in two ways.

The first option is to use the "Open File" menu option, which is the traditional way.

how to insert text box in pdf

The other - and easier - way is to drag and drop the file from its folder location into the UPDF interface.

Step 2: Enter Comment Mode

Click the "Comment" tab at the top to enter the annotation mode in UPDF.

how to add a fillable text box in pdf

In Comment Mode, you'll see various icons in the toolbar, one of which is a text box option.

Step 3: How to Insert Text Box in PDF

Click the "Text Box icon" and then click the document at the spot where you want the text box to appear.

how to insert text box in pdf

When you see the text box, you can click into it and start typing in or pasting your text content.

That's it! But wait… there's also another way how to add a text box to a PDF file, and here are the steps for that process:

Method 2: How to Add Text to PDF in Edit Mode

Step 1: Open the File

Import the file into UPDF using one of the two methods explained above.

Step 2: Go Into Edit Mode

Instead of "Comment", click on "Edit" this time. This will put UPDF in editing mode.

how to add a fillable text box in pdf free

Step 3: How to Add Text in PDF using "Edit" Mode

While in the "Edit" Mode, click the "Text" icon.

Click anywhere on the document where the text should appear.

Enter the text by clicking into the text box and then typing or pasting content.

And you're all done! Don't forget to save the file to preserve the changes you made.

Some Additional Tips on How to Insert a Text Box in PDF

Tip #1: Matching the Original Font with the New Text

There are a couple of ways to do this. The first way is to go to Edit Mode, select the text, note the font in the toolbar, and then replicate that when you add the new text box. You can control the properties of the new text by right-clicking the text box and clicking Properties. The other way, which is easier, is to go into Edit Mode, select a piece of text, and copy it to the clipboard. Next, click the + Text (add text box) icon, but before you start typing, first paste the copied content. When you start typing at the end of that bit of text, the font will automatically match because of UPDF's font recognition feature. You can later remove the copy-pasted text, and what will remain is your new text with the exact same font as the original!

Tip #2: Always Keep the Original File Untouched

This is especially true for official or legal documents where any change might affect the validity of the file. If you want to make a change for any reason, it's better to first create a copy of the file and then work on the copy rather than the original. To do this in UPDF, you just need to open the original file, click File → Save As, and rename the copy with a different name. This way, the original file will be safe and you'll only be editing the copy that you made. Not only will this maintain the integrity of the original file but it's also useful to have a reference version when making extensive changes - so you can compare the two versions, later on, to see if the modifications match your needs.

Parting Words

Learning how to add a text box to a PDF is the easy part. The hard part is finding the right tool for the job. But as long as you have UPDF by your side, you'll never go wrong. It is by far one of the easiest PDF editors to use, not to mention the most attractive in terms of design. It's a fun, free utility that will help you get through the most cumbersome PDF workflows effectively and productively. What's more, UPDF keeps getting new features with each new edition, so pretty soon you'll have access to a full suite of PDF tools that include editing, annotations, conversion, security, file size optimization, form-filling, electronic signing, OCR, and quite a few more features. Start using UPDF today and you'll never pay a penny for any of your PDF needs in the future, whether your tasks are simple or extremely complex.