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Merging Word Documents With These 5 Methods

Are you tired of handling so many Word documents for analyzing annual reports or completing official projects? Sharing and opening multiple documents feels like a never-ending task for both sender and recipient. To overcome this hectic situation, they look for other ways to manage their essential files. Currently, merging documents and turning them into one file is the most convenient solution.

Therefore, we will introduce 5 easy ways to merge Word documents here with simple guidelines. If you want to merge several Word documents into one or split pages from it and access these documents from any end (Win, Mac, iOS, Android), choose the UPDF method directly. So, let's teach you how to do that without any further ado!

4 Common Ways to Merge/Combine Word Documents

Whether you want to merge similar documents, append additional content, or create a collaborative document, several methods exist. As promised, let us now mention the 4 methods as a step-by-step guide, providing different options to merge Word documents and help you enhance your productivity.

Method 1: The Copy-Paste Method – The Easiest One

Copy-pasting with two simple keyboard shortcuts, such as "Ctrl + C" and "Ctrl + V", is the easiest thing you can do while bringing things together. It is no different here, either; however, to do it more efficiently, follow the steps below:

  • Open the first Word document that you want to merge into Microsoft Word.
  • Go to the location in the document where you want to insert the content from another document.
  • Open the second Word document that you want to merge into another instance of Microsoft Word.
  • Select the content from the second document you want to merge, such as text, images, tables, etc.
  • Copy the selected content with Ctrl+C or right-click and then the 'Copy' option.
  • Go back to the first Word document and place your cursor at the desired insertion point.
  • Paste the copied content with Ctrl+V or right-click and then the 'Paste' option into the first document.

Remember: Save the merged document with a new name to avoid overwriting the original documents.

Method 2: Merge Word Documents Using Word's 'Combine Documents' Feature

Merging Word documents using Word's "Combine Documents" feature is straightforward. To do that, follow the steps below:

  • Open Microsoft Word and create a new blank document that will serve as your combined document.
  • Go to the "Review" tab on the Word toolbar.
  • In the "Review" tab, click on the "Compare" button, which is located in the "Compare" group.
  • In the "Compare" drop-down menu, select "Combine" and then click on "Combine Documents”.
combine documents in word
  • In the "Combine Documents" dialog box that appears, click on the "Add Files" button to select the Word documents you want to merge.
add and combine
  • Once you have selected all the Word documents you want to merge, click on the "Ok" button.

Save the merged document with a new name or overwrite an existing file; you are ready!

Method 3: Merge Word Documents with 'Insert Object' Method

This method allows you to merge Word documents as embedded objects. To use it, follow these steps:

  • Open the first Word document in Microsoft Word.
  • Go to the location in the document where you want to insert the content from another document.
  • Click on the "Insert" tab in the ribbon.
  • Click on "Object" in the "Text" group to open the "Object" dialog box.
  • In the "Object" dialog box, select the "Create from file" option.
create from file
  • Click on the "Browse" button to locate and select the second Word document that you want to merge.
  • Click on the "OK" button to insert the second document as an embedded object in the first document.
confirm to create from file

If you want to merge more than two documents, repeat this process!

Method 4: Merge Word Documents Online with ASPOSE

When merging Word documents, the online Word merger tool - ASPOSE can do the same for you. Follow the steps below to merge Word documents online directly:

Merge Word Documents in ASPOSE
  • Now, change the name in the "Save As" and select "Word" in the output format. Click on the "Merge" to start the process.
Confirm to download the merged Word documents
  • Once the merge process is complete, download the merged Word document from the online Word merger tool by clicking the "Download" button.
  • Verify the merged Word document to ensure that all the content from the original documents has been successfully combined into a single document.

[Best] Combine Multiple Word Documents into One and Access from Anywhere

While the methods mentioned above to merge Word documents should be more than enough, it is always cool to have one more trick up your sleeve to do a certain thing. For instance, if you like reading and working on a document in PDF format, you would love to know about a tool that can combine your documents, and UPDF is the final surprise we have for you. 

batch operations of updf

Using UPDF for combining Word documents has several benefits, providing a seamless way to merge multiple Word documents into one. UPDF can be accessed from any device with an internet connection and a web browser, making it convenient for users who work on different computers or need to collaborate with others remotely.

UPDF also ensures that the formatting and layout of the merged Word documents are preserved in the final PDF file. This is crucial for maintaining the integrity of the original documents, as formatting can be lost or distorted when using other methods of merging Word documents. Moreover, UPDF allows you to customize the order in which the Word documents are merged, giving you flexibility and control over the final output.

However, there are some limitations to using UPDF for merging Word documents. One major limitation is saving Word documents in PDF format before merging them, and if you don’t know how to do that, here are a few easy steps:

  • Open the Word document.
  • Click File> Save As.
  • Now from Save as Type > PDF.
  • Click Save, and you are done!

Repeat this process to save all Word documents in PDF format so you can then combine Word to PDF using UPDF. Now, to merge Word documents that you saved as PDFs with this tool, follow the steps below:

  • Download and install UPDF (if you haven't already).

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  • Open the software to access its homepage.
  • On the home interface, click the 'Batch' button.
  • Now, the 'Combine' button.
  • Click 'Add Files' and import the files you want to merge.
  • Click 'Apply', and you are done!

Pros and Cons of Using UPDF for Merging Word Documents

Any good software has its share of advantages and problems when performing different tasks, and UPDF is no exception. Here are some of the pros and cons of using UPDF to merge Word documents:

  • Compatible with all operating systems.
  • UPDF preserves the formatting of the original Word documents.
  • UPDF allows you to delete, rotate, and crop pages in the file.
  • UPDF provides security features such as encryption and digital signatures.
  • You can reduce or compress the file size as you want with UPDF.
  • You can choose to upload to UPDF Cloud for convenient access and editing.

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How to Split Word Documents After Merging Them

It's true that merging Word Documents provides convenience. However, what if you have to split them in a new way? In this kind of scenario, you can follow these comprehensive steps one by one.

Step 1. Open MS Word on your computer and choose the "Open" tab. Then, click the "Browse" option and locate the merged document to open it. After that, navigate the document and select the part you want to split from the rest of the document. Then, simultaneously press the "Ctrl + X" keys to remove the content from there and copy it to the clipboard.

merge word documents split them

Step 2. Afterward, click on the "File" tab and select the "Blank Document" option to open a new document. Once the file is open, press the "Ctrl + V" keys at a time to paste the content. Lastly, hit the "Ctrl + S" keys to save the document at the desired location in the storage.

merge word documents and split them

How Do I Keep My Formatting When Merging Word Documents?

While merging Word documents, the major concern of people is how they can keep the same formatting. It can cause you a lot of problems when you fail to get hold of the formatting issues during the start of document merging. Here is how you can keep your document formatting retained after merging one document with another.

Step 1. Initially, select the data from the source file and copy it to the clipboard by pressing the "Ctrl + C" keys simultaneously. Then, open the target file in which you want to paste the content with similar formatting.

Step 2. After opening the document, click on the place you want to paste data and hit the "Paste" drop-down to see "Paste Options." From these options, choose the paste option that shows "Keep Source Formatting" to paste content in the same format.

merge word documents keep formatting

How Do I Track Changes When Merging Word Documents?

Merging Word documents is an easy task, but identifying the changes takes a lot of work. Even tracking these changes is important to keep your documents in identical shape. So, learn how you can track changes while preserving documents:

Step 1. Open a document in Microsoft Word and choose the "Review" tab. Then, click the "Compare" option and select "Combine" from the drop-down. Upon doing that, a pop-up window appears that shows different options.

merge word documents track changes

Step 2. From that window, select "Original Document" and "Revised Document" from their respective drop-downs. After that, you can add names in the "Label Unmarked Changes with" field under each document to know who made the changes. Then, hit the "OK" button and choose the required formatting option to proceed with the process.

merge word documents track changes

Step 3. Following this, a new document is created titled "Combine Result." This document will show 3 sections, out of which the left section will show changes and comments between two merged documents. The middle section shows the combined document and the right section brings the revised and original document.

merge word documents track changes

Benefits of Merging Word Documents

To streamline workflow and better document management, people prefer merging Word documents. There are many other plus points that significantly enhance your performance. The following points show a multitude of benefits of consolidating multiple files into a single file:

  • Improved Collaboration: Merging Word documents can create a centralized spot for reviewing and editing multiple files. So, it can support smooth collaborations among the worldwide team members.
  • Smooth Organization: Having tons of documents in one file can eliminate the need to manage them separately. Therefore, you can streamline the process and reduce your efforts on file organization. Moreover, it saves time for communication instead of discussing each document.
  • Efficient Sharing: As mentioned earlier, sharing hundreds of files separately could be hectic. Therefore, you need to find a quick way, and merging files is the best practical solution. After compiling files, you can share them easily with your recipients.
  • Enhanced Productivity: Combining multiple files and sharing them with your fellows can help in the simplified management of extensive data. As a result, this technique can assist both students and professionals in improving their workflow and productivity.

Conclusion

Merging Word documents has never been easier with these 5 simple methods. From using built-in features like "Object Insertion" to online merger tools and third-party software like UPDF, plenty of options are available for streamlining your document management process. Are you curious to learn more about the UPDF tool? Explore this detailed UPDF review on the How-To Geek website.

By harnessing the power of technology, you can seamlessly merge Word documents and create polished, organized, and unified files. With these handy tips, you can easily merge Word documents and achieve greater productivity in your writing tasks. Cheers!

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