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[Latest] How to Translate Word Document: 4 Simple Ways

Microsoft Word has become a universal tool for creating documents. However, what if you have received a Word document in a different language? Similarly, you may want to transfer the Word document into another language.

There are now tools/methods that can easily translate Word documents into the language of your choice while preserving the font, style, and other document elements. Therefore, this guide will help you master how to translate Word document to other languages using 4 simple methods. So, let's head right to it!

Part 1. How Do I Translate a Word Document into Another Language? - 4 Methods Explained

You will now easily find dozens of tools and methods to translate Word documents. However, we have below shortlisted 4 effective methods that can ensure easy and fast translations. Let's discuss those tools and learn how to translate Word document accurately:

1. Using Google Translate

Google Translate offers the simplest web-based way to translate a Word document. All you need to do is drag and drop the document, choose the translation language, and download the translated document right away. Furthermore, it can translate the Word document into dozens of languages.

Here's how to translate Word document from English to Spanish or any other language using Google Translate:

Step 1. Go to the Google Translate website, select the "Documents" tab, and drag and drop your Word document.

Step 2. Select the translation language and click "Translate".

how to translate word document Google Translate

Step 3. Once it has completed the translation, click "Download translation". It will instantly save the translated file back to your computer.

how to translate word document Google Translate

This way, Google Translate offers a seamless way to translate a Word document into almost any language.

Limits/Cons

  • 20 MB file size limit.
  • May not preserve complex document formatting, like tables, layouts, etc.
  • May offer inaccurate translation for complex sentences.
  • Can contain grammatical errors in translated text.

2. Using the AI within UPDF

The best way to get accurate translations for Word documents is to leverage AI-powered translation. UPDF offers exactly that with its AI translation capabilities.

UPDF's AI assistant allows you to translate an entire page or selective content from a Word document into almost any language of your choice. The key advantages of using AI translation with UPDF include:

  • Higher translation accuracy due to the integration of GPT-4 technology.
  • Context-aware translation to preserve the text's meaning.
  • Sense different dialects and regional variations within languages.
  • Translate Word documents in almost any language.
  • No grammatical mistakes.
  • No document size or word count limit if you upgrade to the unlimited plan.
  • Ultra-fast translation speed.
  • Cost-friendly premium plans for large translation needs.

In short, UPDF's AI assistant offers the most reliable and accurate platform for translating Word documents.

Amazed by UPDF's AI assistant capabilities? Download UPDF and experience the above features yourself.

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Follow the below steps to translate a Word document with UPDF:

Step 1. Download and install UPDF on your computer (Windows/Mac). Launch it and click File > Create > PDF from Word.

how to translate word document UPDF

Step 2. If you simply want to translate a selected text from the document, select the text, right-click the mouse, and press UPDF AI > Translate > your translation language.

It will show the translated text in the new pop-up window.

how to translate word document UPDF

Step 3. To translate selective pages from the document, click the UPDF AI icon located on the right side and then click "Get started" to make the AI analyze the file.

Step 4. Click the "Quick Prompt" icon from the chat box.

how to translate word document UPDF

Step 5. Select the page range to translate and your translation language. Lastly, click "Go".

how to translate word document UPDF

UPDF's AI assistant will instantly translate the selective pages into your preferred language.

how to translate word document UPDF

That's it! This way, you can get accurate translations of Word documents with UPDF's AI-based translation.

Limits/Cons

  • Only support 3 document translations per month in the free plan.

3. Using DeepL

DeepL is another web-based tool that offers AI-powered translations. It offers a click-based interface to quickly upload, translate, and download the translated Word file. It preserves the document layout and formatting and supports a wide range of languages. However, you can only translate 3 files per month for free, and that too under a 5 MB size limit.

Here's how to translate Word document from English to Spanish using DeepL:

Step 1. Go to the DeeL website and sign up.

Step 2. Select the "Translate files" tab from the top and upload the Word document.

how to translate word document DeepL

Step 3. Select the translation language and click the "Translate" button.

how to translate word document DeepL

Step 4. After translation, the file will be downloaded automatically. If not, simply tap "Download again" to save the translated Word document back to your PC.

This way, DeepL offers a Google Translate similar experience for translating Word documents.

Limits/Cons

  • Limited free offerings, i.e., 3 files/month and 5 MB max file size.
  • Adds the DeepL logo on the header of the translated Word document (for free plan).
  • Expensive subscription-styled plans.
  • May lack the ability to comprehend context in some documents.

4. Translate within the MS Word

Since translation demands are increasing, Microsoft has integrated the translation capabilities within MS Word as well. You can now translate the entire document or selected text directly from Word. Word will use Microsoft Translator (an online service) to translate the document/text.

Here's how to translate Word document within MS Word:

Step 1. Open the document in MS Word. Under the "Review" tab from the top, click "Translate" and choose between "Translate Document" or "Translate Selection".

how to translate word document MS Word

Step 2. If you choose "Translate Document," select the translation language from the right sidebar and tap "Translate". Word will then begin translating and generate a new document with the translated text.

how to translate word document MS Word

Step 3. If you choose "Translate Selection", copy-paste the text from the document to translate, select the translation language, and get the translation right away.

how to translate word document MS Word

This way, you can smartly get the document translated directly from Word.

Limits/Cons

  • Take longer to translate documents.
  • Document translation can fail even with a stable internet connection.
  • Translation quality may not be top-notch.
  • May not preserve format in the translated document.

Part 2. Bonus Tip: How to Translate a PDF to Any Language

Just like Word documents, you can now easily translate a PDF into any language. For that, all you have to do is use the right tool. That's where UPDF's AI assistant comes into action again.

UPDF's AI assistant can help you easily translate a PDF file into your desired language with high accuracy. With UPDF's AI assistant, you can:

  • Translate single or multiple PDF pages.
  • Select and translate PDF content directly.
  • Copy-paste the text and translate it from the chat box.
  • Translate scanned PDFs with built-in OCR technology.
  • Translate PDF to and from almost any language, like Russian, Arabic, Spanish, English, German, Hindi, and more.

In short, UPDF's AI assistant is an ideal tool to translate a PDF the way you want. Here's how to translate a PDF with UPDF's AI assistant:

Step 1. Launch UPDF and Open the PDF File

Launch UPDF and open the PDF you want to translate. The PDF translation feature is available in Windows, Mac, iOS, and Android versions.

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Step 2. Direct Select and Translate Text from PDF

Select the text you want to translate from the PDF, right-click the mouse, and press UPDF AI > Translate > pick a language. You will get the translation right away.

how to translate word document pdf translation

Step 3. Translate Selective Page

Click the UPDF AI icon located on the right side and then click "Get started" to make the AI analyze the file. Afterward, click the "Quick Prompt" icon from the chat box.

how to translate word document pdf translate by page

Select the page range to translate and your translation language. Lastly, click "Go".

how to translate word document pdf translate by page

UPDF will instantly begin translating those pages.

how to translate word document pdf translate by page

Step 4. Translate PDF Text Through the Chat Box

Copy-paste the PDF text you want to translate and use this prompt to translate the text through the chat box: "Translate these sentences into [translation language]: [paste text]".

how to translate word document pdf translate chatbox

Step 5. Translate Scanned PDF Text

To translate scanned PDF text, you have to first make it editable. For that, open the PDF with UPDF and click the "OCR" icon from the top right corner. Customize the OCR settings and click "Perform OCR".

how to translate word document translate scanned pdf text

Once the OCR is completed, use the above steps to easily translate the PDF text with UPDF's AI assistant.

how to translate word document translate scanned pdf text

That's it! This way, you can easily translate PDFs using the intuitive yet powerful approach of UPDF AI's Assistant. So, why wait more? Download UPDF and leverage its AI assistant to have the best PDF translations.

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Part 3. FAQs About How to Translate Word Document

Q1. Why won't Word translate my document?

Word may not be able to translate your document due to poor internet connection, large document size, software version, or similar other reasons.

Q2. Which is better, Google Translate or Microsoft Translator?

Google Translate is considered a better online translator than Microsoft Translator. This is because it supports more languages, offers a better user interface, and ensures more accurate translations.

Conclusion

Globalization and digitalization have made document translation a necessary component of day-to-day activities. However, it has also become easier to translate documents with a few simple clicks. Above, we have presented four simple ways on how to translate Word document into any language.

Follow any one of the above methods and get document translation right away. However, if you want to experience accurate and context-aware Word/PDF translation, then UPDF's AI assistant is the top pick. So, get UPDF and experience the best in document translation technology.

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