PDF files have been utilized for ages by corporates, banks, and universities as image files, meaning you are unable to edit the text on the file. However, with the advancement of technology, the dealings of the world are going paperless. This is where the need for a secure and reliable format arose, along with the ability to edit the scanned PDF format with authentic tools.
Adobe Acrobat OCR plays its part by offering users a feature that allows them to edit scanned documents without any inconvenience. This article will explore a different aspect of the OCR feature and the exact procedure to apply it to the scanned document.
Part 1. How to Use Adobe Acrobat OCR Alternative – UPDF
UPDF is a full fledge PDF editing tool that offers all the premium features to edit and manage a PDF file, from organizing a page to cropping and protecting a PDF file. The robust nature of software makes it easier for the user to process heavy data flow easily. If you want to try this powerful editing tool, you can click below download button to get it.
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Key Features of UPDF Windows & Mac
These are some of the key features that UPDF provides to its user for free and are compatible with Windows and Mac users.
- Print PDF files: UPDF allows users to print large PDF documents without disrupting the file format. Users can also adjust the properties of the printer, such as presets, page size, orientation, and scale.
- Edit Image in PDF Files: Users can also edit images with the UPDF editor. They can also rotate, replace, extract, and crop images within a PDF file and add and delete the images accordingly.
- Convert PDF Files: UPDF supports converting PDF files into other popular formats with a few simple clicks, such as Word, Excel, PPT, CSV, Rich Text Format (RTF), XML, and so on. It also allows the users to apply OCR while converting scanned PDFs.
Steps to OCR PDFs
Follow the steps cited below to easily OCR PDFs:
Step 1: First, you need to download OCR. As you open the respective document, navigate to the "Recognize Text Using OCR" button on the right.
If you are using this feature for the first time, you will have to download it as a plugin across UPDF. Continue with the process by clicking on the "Download" button across the pop-up window.
Step 2: Once installed, close the window and navigate to the same button for accessing the OCR tool across UPDF. As it opens up, it will provide you with two different options of "Document Type", which include "Searchable PDF" and "Image-only PDF".
About the "Searchable PDF", you can change the "Layout", "Document Language", "Image Resolution", "Page Range" and "Odd or Even Pages". And the "Image-only PDF", you can change the "Keep Picture", "Page Range" and "Odd or Even Pages". You can adjust these according to your needs.
Step 3: When you finish the change, click on "Perform OCR" to perform the actions on the document. Select the folder and you will get a scanned PDF document immediately.
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Adobe Reader is a free standard version that offers users the feature of viewing, printing, and sharing PDF files across the internet. Adobe Reader also allows users to add comments to the PDF file. However, the premium features such as Adobe Reader OCR are offered in the paid version of Adobe, known as Adobe Acrobat OCR and Adobe Acrobat Pro OCR.
Adobe Acrobat and the later versions offer other premium features to its user, such as the OCR, compression, annotation, and conversion into other formats. It also offers password protection, tools to edit PDF text, and features to add a signature and personal branding to a PDF file. To use the OCR feature for your scanned PDF documents, you are required to buy the premium version of Adobe.
Adobe Acrobat is one of the best-known PDF file editors available for users around the world. The innovative and simple UI of Adobe Acrobat allows users to navigate and operate the software easily. Used by various industries, from tech to business administrations and IT departments, it has become the number one choice of PDF users worldwide.
Steps to Edit Scanned Document using Adobe Acrobat
Follow the steps cited below to successfully convert scanned PDF into an editable PDF document using the Adobe Acrobat OCR feature:
Step 1: Launch Adobe Acrobat
Initiate the process by launching Adobe Acrobat on your device. Navigate to the toolbar and tap on the "File" tab. Next, click on the "Open" tab to import a scanned PDF document from your device on the Acrobat window.
Step 2: Enable OCR Feature
After importing the PDF on Acrobat, click on the "Tools" tab and trail it by clicking on the "Edit PDF" option. Adobe Acrobat automatically enables the OCR feature on PDF files after clicking the "Edit PDF" option and makes your PDF an editable file.
Step 3: Edit the Scanned PDF Document
After applying the OCR feature to your PDF file, make edits to your document according to the requirement. You can change the text and alternate the font and size accordingly.
Step 4: Save the PDF Document
After editing the scanned PDF document, tap on the "File" option from the toolbar and navigate to the "Save As" option. Make sure to rename and select the file location for your PDF to save it on your device.
Adobe Acrobat automatically enables the OCR feature on scanned PDF documents as soon as you tap on the "Edit PDF" option on the right panel of Adobe Acrobats; hence the page under work becomes editable. But in case Adobe Acrobat OCR feature is not enabled automatically, you can turn it on by following the steps mentioned below.
Step 1: Open Adobe Acrobat on your computer and navigate to the "Tools" tab on the right side of the window.
Step 2: From the right panel of the "Scanned Documents" section, checkmark the "Recognize Text" option to enable the Adobe Acrobat Pro OCR feature automatically every time you import a scanned document on Acrobat.
Adobe Acrobat is undoubtedly a robust and intuitive PDF editor available for MacBook, Windows, and other devices, making it the most compatible PDF editor available on the market. But besides the plus point of Adobe Acrobat, there is a drawback too, which makes it not an ideal and complete solution for occasional PDF editors.
Pros of Adobe Acrobat OCR
Following are some of the pros and positive sides of using the Adobe Acrobat OCR feature to edit scanned PDF documents on the go without any difficulty:
1. Automated OCR Feature
Adobe Acrobat offers an automated OCR feature to its user, which means that users are not required to apply OCR separately on their scanned PDF files. Instead, on Adobe Acrobat, as soon as you open the scanned PDF document in edit mode, OCR is automatically enabled on the document.
2. Edit the File in Adobe Acrobat
Because the OCR feature is automated on PDF documents in Adobe Acrobat, users are not required to convert a file into Word format. Rather, you can edit your PDF file directly in Adobe Acrobat.
3. Compatibility with Devices
Adobe Acrobat is compatible with various devices and operating systems, such as Windows, Mac, Android, and iPhone, making it a wiser choice for users.
4. Offers Premium Features
Adobe Acrobat also offers other premium features to its user, such as annotation in PDF and connectivity with the cloud to access the file from anywhere at any time from any device. It also offers the conversion of files into different formats such as Word, Excel, PowerPoint, and so on.
Con of Adobe Acrobat OCR
The drawback of using Adobe Acrobat PDF editor is mentioned below, besides its robust functioning and simple UI:
1. Monthly or Annual subscription Packages
Adobe Acrobat limits user interaction with their tool because the free version only offers a limited set of features. To use PDF on a professional basis, to edit, annotate and convert PDF, you are required to pay for the premium feature, which comes with a high price.
With abundant PDF editors available in the market, deciding which will work best for your PDF editing sometimes becomes difficult. There are various paid options, too, but why pay hefty prices when you can enjoy all the premium features in a cost-friendly PDF editor, UPDF editing tool?
You can use OCR in Adobe Acrobat to convert scanned PDFs. But it's too expensive if you only use this feature in Adobe. So we recommend you choose UPDF with a better price. Download today on your devices and start using the premium feature and services UPDF offers. Whether you are working in a large-scale business or working in a small-scale business, it is the best choice as an all-rounder PDF editor.
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