A Complete Guide on How to Embed a PDF in an Email

Although older versions of Outlook offered a direct way to embed PDFs into email, the latest one lacks this option. So, users search for indirect ways to learn how to embed a PDF in an email for easier document sharing. 

To help them in this regard, this article will discuss 4 simple methods for PDF embedding. However, you may face problems implementing some instructions due to a lack of availability of older Outlook versions or storage platform issues. 

Read this article till the end to find the best way to embed PDFs in Outlook emails using UPDF. Download this tool to make your file-sharing process easier than ever.  

Part 1. Embed a PDF as a Link/QR Code to Email Using UPDF

Instead of burdening recipients with large attachments, use UPDF to create a link or QR code of documents to embed them in emails. While creating links, users can manage the expiration time and other permissions for controlled sharing. 

After creating a QR code or file link, you can simply paste it in the body of the email. Go through the steps below to learn how to embed a PDF in an email using UPDF. 

Step 1. Import PDF to the UPDF Editor 

Start by downloading UPDF from its official site and launching this tool for link creation. On its main interface, tap Open File to import the document you want to embed. 

Step 2. Create a Shareable Link 

Now, press the drop-down arrow from the Save icon. Then, hit the UPDF Share button to Create Link. 

Step 3. Copy the Newly Created Link

Once a link is created, simply press the Copy icon beside the link. To download code for embedding, hit the Share as QR Code icon. 

Step 4. Download QR Code for Sharing

Upon reaching the Show as QR Code screen, press the Download button to save it as a PNG file. 

Step 5. Paste Link or QR Code in Email

Finally, create a new email in Outlook and paste the copied link or downloaded QR code to embed the PDF in this email. 

Part 2. Embed PDF as an Image to Email Using UPDF

Through the Export PDF feature of UPDF, you can save your PDF pages as images to simply paste them into an email. While converting a PDF to images, this tool gives you options to customize the page range for targeted conversion. 

Moreover, users even get to choose from multiple image formats, including PNG, JPG, and many more. Take guidance from these steps to embed PDF in Outlook email through the conversion method. 

Step 1. Choose the Image Format from Export PDF

After opening the PDF, hit the Tools icon on the top-left side of your screen. Now, pick the Image format to proceed. 

Step 2. Customize the Export Settings 

Within a new dialog box, choose the output image format and page range. You can select to export Each page as an image, Export all images or Combine multiple pages into a single long image. Next, tap the Apply button to save your PDF as images. 

Step 3. Paste the Converted Image into the Email Body 

Finally, copy the image you want to embed and paste it into your Outlook mail. 

Part 3. Embed PDF in Outlook Email Using a Cloud Storage Link

With the use of cloud storage like OneDrive and Google Drive, embed PDF links into any email. For this, upload the desired files onto these storage platforms and then simply attach their link to your email. 

While creating this link, you can also manage permissions, such as editorial access and link expiry. Follow these instructions if you are wondering how do you embed a PDF in an email.

Step 1. Upon uploading the required PDF to OneDrive, access the Insert tab within the new email and tap Attach File. Afterward, press the OneDrive option to proceed. 

Step 2. Now, a new dialog box will open from which you have to pick the uploaded PDF before hitting the Share Link button. 

Step 3. Finally, you will see your PDF embedded into the email body as a link. 

Part 4. Embed PDF Directly in Outlook Email

Although the latest Outlook version lacks this feature, the classic one has the option to directly embed a PDF into the email body. This was possible due to the Rich Text formatting option available in the older version of Outlook. 

Through this method, your PDF gets embedded into the email body as a clickable icon. If you are thinking about how do I embed a PDF in an email, explore these steps. 

Step 1. Within the latest Outlook version, tap on the Help tab and hit the Go to Classic Outlook button. 

Step 2. Now, create a new mail in this classic version and access the Format Text tab. From the available options, press Rich Text within the Format section. 

Step 3. Afterward, go to the Insert tab and access the Attach File menu to choose the PDF you want to embed in the mail. 

Step 4. Your attached PDF will get embedded within the email body as a clickable icon. 

Conclusion 

As discussed, there is no direct way to embed a PDF into an email body using the latest version of Outlook. However, we have introduced 4 indirect techniques you can use to learn how to embed a PDF in an email. 

While using traditional methods, you might face issues uploading files to storage platforms or dealing with older Outlook versions. So, we recommend downloading UPDF, as it provides the easiest way to embed a PDF through link creation and image conversion.