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How to Create a Gmail Digital Signature for Securing Emails

Emails have become a big part of our communication, whether chatting with friends or doing important business stuff. However, regular emails can be risky, as they are not always excellent at ensuring the identity of people. Therefore, Gmail digital sign comes as a helpful solution to make sure your messages are safe and the person sending them is authorized.

In this article, we will talk about why adding Gmail digital signatures is essential and how you can do it with or without Gmail. Read the article to the end to learn best about its usage and how it makes our online presence more secure and private.

Part 1: How to Digitally Sign in Gmail

Gmail is known for its high reliability and uptime, which makes it a dependable platform for sending and receiving emails without interruptions. Despite this, you can't have Gmail digital signatures, as this platform doesn't support this feature. Nonetheless, you still have the option to sign your emails electronically through Gmail.

To use this feature, you can access the settings of Gmail, from where you will find the "Signature" section. You can type any details you want to put in your signature with many customizations of font and text style. Not only this, but you can also upload an image to be used in your signature through Gmail. After finalizing your desired requirements for signature, you can simply use it on any email and make it more secure.

gmail digital sign create signature

If you want to learn about the primary differences between electronic and digital signatures, this section will help you out with a comparison table. Both these signatures are helpful for specific purposes, and it's your choice to use any of these for your documents or emails.

FeaturesDigital SignatureElectronic Signature
Security Higher level of securityLower level of security
AuthenticationMore secure and complex identity verificationMostly have less secure authentication
Legal BindingLegally binding for more sensitive documentsLegally binding for less sensitive documents
PurposeOften used for highly sensitive transactions and documents where a high level of security is required.It is widely used in various contexts, from simple document approvals to more complex transactions.

Part 2: How to Add Digital Signature Without Gmail

As we mentioned, Gmail doesn't facilitate users in generating a digital signature to enhance the security of their emails. Thus, we need some alternate method or a third-party tool that can digitally sign for Gmail. UPDF is a well-recognized comprehensive tool that can quickly generate a professional-level digital signature along with several other PDF editing features. Besides, this multi-functional tool even lets users create electronic signatures if they prefer it.

With UPDF, you can place digital signatures on almost any kind of document for personalization or authorization purposes. Also, you can use these digitally signed files to send an email to anyone, fulfilling the need for an email digital signature for Gmail. Another significant aspect of this tool is that you can even use digital signs as images and can have many customizable options for your signature. You can add digital signatures to your documents using the following method:

Step 1: Install the UPDF Application and Add Your Document

First, download the app of UPDF from its official website and install it on your operating system. Once installed, launch it from the desktop shortcut or start menu apps. Then, import your document to the UPDF interface.

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Step 2: Create a Digital Signature Field Through Prepare Form Mode

After adding your document, go to the "Prepare Form" mode and select it. Then, click the "Digital Signature" option from the top menu. You can then place this digital signature field anywhere on the document with a single click.

gmail digital sign digital signature icon

Step 3: Add Digital Signature for Email through Reader Mode

When you have successfully placed the field on the document, access the "Reader" or "Comment" mode and click on that field again. A new overlaying window will appear with many customizable options through which you can either create or import digital signs. Afterward, select your required settings and hit the "Sign" button to add a digital signature to your document.

gmail digital sign sign document

Step 4: Share the Digitally Signed Document

If you want to share your digitally signed document directly through this app, it offers you two simple ways. You just have to follow these simple steps to get the job done:

  1. Share via Share with Others Feature: First, click on the "Share this file with others" option from the right sidebar to open a floating window. From there, select the "Share with Others" option and type the message and email of the recipient. Afterward, hit the "Send" button to share it successfully.
gmail digital sign share with others
  1. Share via Email: You can also share the digitally signed document by hitting the "Send file by email" icon at the right of your screen.
gmail digital sign send form by email

If these satisfying features have made up your mind about this tool, you can try it for free by clicking on the "Free Download" button below. You can also upgrade the subscription plan to UPDF Pro if you are interested in unlocking the maximum potential of its features.

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Part 3: Frequently Asked Questions

Q1. How to create a Gmail signature?

Go to the "Gear" icon at the top right corner of the Gmail interface. From there, click on the "See all settings" option. Then, choose the "General" tab and scroll down to the "Signature" option. Finally, enter the required details about the signature after clicking on the "Create new" button and hit the "Save Changes" button to create a Gmail signature.

Q2. Does Google have a digital signature?

No, Google does not offer the facility of Gmail digital signature to users. However, it does allow users to create and use electronic signatures while sending emails. Users can authenticate their emails by attaching e-signatures using this platform.

Q3. How to insert an electronic signature in Gmail?

Open the Gmail website or app and go to the "Compose" menu. After entering the recipient's email and typing your desired message, look for a pen-shaped "Insert signature" icon from the options below. Click this icon to successfully insert your electronic signature anywhere in the email.

Conclusion

Altogether, the need for a Gmail digital sign is quite pressing to make your online presence more secure and safe. We have discussed with you the importance of it and how you can use it with or without Gmail effectively. It's up to you to choose any third-party app to create digital signatures for email for free.

However, if you want to go wise in this selection, UPDF is clearly the best choice, as it offers many other unique features along with a digital sign. To try this tool out and enjoy its valuable features, click on the "Free Download" button given below and download it for free. Moreover, check out this objective review of UPDF to learn in-depth information about UPDF.

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