Batch Process

UPDF offers 13 batch processing features and assists users in converting, OCR, compressing, combining, inserting, printing, etc.

• 1. Batch Convert
• 2. Batch Merge
• 3. Batch OCR
• 4. Batch Compress
• 5. Batch Insert
• 6. Batch Print
• 7. Batch Encrypt
• 8. Batch Numbering
• 9. Batch Create
• 10. Batch Watermark
• 11. Batch Header and Footer
• 12. Batch Background
• 13. Batch Remove

To execute the process, open UPDF on your Windows device and click the Tools to choose the features under Batch PDFs.

In the following content, we'll guide you through how to use these batch tools in UPDF.

1. Batch Convert

For those who seek to convert multiple PDF files to different file formats, they can consider using the batch conversion feature offered by UPDF.

Click the "Tools" tab. As a new window opens on the front, select "Convert" from the options to proceed next.

Step 1. Add Files

You will have to add some PDF files to the platform by clicking on the "Add Files" button. To add the pre-opened files on UPDF, click the arrow-head icon adjacent to the option and select "Add Open Files" to continue. If you have a complete folder, select the "Add Folders" option from the drop-down menu.

Step 2. Define Output Format

After adding the PDF files, set the file format under the "Convert to" drop-down menu. Here, you can select the output format as Word, PowerPoint, Excel, CSV, RTF, Image (BMP, JPEG, PNG, TIFF, GIF), XML, and HTML.

Step 3. Set Layout Settings (Optional)

You can also enable "Text Recognition Settings" during conversion, which is useful for batch-converting multiple scanned PDFs into editable Word documents. After conversion, the text in the scanned documents will be editable.

Step 4. Apply Conversion of PDF Files

Once you are done setting all options for conversion, click "Apply" to conclude the process. Set a location for the converted PDFs and click "Select Folder" once you are done specifying the location.

Other Settings of the Files

• Observe the File Location of a PDF

If you seek to check the specific settings of a PDF file within the Batch Convert feature, navigate to the specific file and click the "three-dotted" icon to open a menu. If you seek to observe the file location of the PDF, select "Show in Folder".

• Remove File

To delete any unnecessary files, you can hover over the target file and choose the "Delete" icon.

• Replace File

In any case, if you accidentally add the wrong file, you can click the three dots and choose the "Replace File" option from the pop-up menu.

• Preview

For file confirmation, whether you added the accurate file or not, it offers a "Preview" option by clicking the three dots. This option shows a pop-up screen of the document you imported for verification.

• File Info

To review the settings of a particular file, click on "File Info" to open a new window with all the file details.

• Show in Folder

If you seek to observe the file location of the PDF, select Show in Folder.

• Check the File Settings of a PDF

To review the settings of a particular file, click on "File Setting" to open a new window with all the file details.

• Clear the Complete List of PDFs

To clear out the complete list of PDF files, select the "Clear List" button at the top of the window.

2. Batch Merge

UPDF provides a comprehensive function of combining PDF or image files into a single PDF using its batch merge feature. Follow the guidelines below to know how to utilize it properly:

Step 1: Proceed to click the Three Lines of Batch PDF. Continue to select "Merge" from the options to activate the "Batch Merge" feature.

Step 2: Use the "Add Files" button or the arrowhead alongside it to add files, opened files on UPDF, or folders.

Step 3: After adding the files, change their positions by drag and drop, if needed. Continue to click "Apply" to browse a location for your output file and execute the process by clicking "Save."

Note: For detailed introductions, please follow this guide on combing files in a batch.

3. Batch OCR

If you have multiple scanned PDF files and want to convert them into editable, you can use the batch OCR features.

Click the Three Lines of Batch PDFs, select "OCR" this time. "Add File" to select all the scanned PDF files, select the "Editable PDF (Dual-layer OCR)", "Text and pictures Only", or "Searchable PDF Only (Dual-layer OCR)" per your needs, choose the document language, and click on the "Apply" to batch convert your non editable PDF files into editable or searchable ones.

4. Batch Compress

Have many large files and want to compress them at once to share or upload? You can follow this guide.

Switch to choose "Reduce File Size" now, click on the "Add File" to upload the PDF files on your computer, click on the "Maximum Quality", select the quality you need, click on the "Save", then, click on the "Apply".

5. Batch Insert

You can try inserting your required PDFs into a single file collectively with the help of the Batch Insert feature. Learn more on how it is done properly with UPDF:

Step 1. Click the Three Lines of Batch PDFs. Continue to select "Insert "from the options to activate the "Batch Insert" feature.

Step 2: Click the "Add Files" or the arrowhead to import the PDF files, opened files, or folders into the platform.

Step 3: To add a specific file across every imported PDF, continue to browse the file in the "Insert File" tab. Proceed to define its "Location" and hit "Apply" to make the required changes. Select a location where you want to save all the files and execute by clicking "Save."

Besides this, it provides "Insert Page" section where you can add page as "First Page", "Last Page" and "Custom" (manually entering page numbers).

6. Batch Print

If you have a collection of PDF documents with you, UPDF offers a progressive tool in the form of batch printing.

Click the Three Lines of Batch PDFs. Continue to select the "Print" option from the list to activate the "Batch Print" feature.

Step 1. Import Files to the Batch Printing Section

To add files within the platform, click the "Add Files" button and browse all documents that need printing. Secondly, you can also tap on the arrow icon adjacent to this option and select "Add Open Files" if you wish to import all files opened on UPDF. Use the "Add Folders" button if you wish to add a complete folder to UPDF.

Step 2. Settings for Batch Printing

You can choose different Print Presets, such as "Fit to Page Size Printing", "Multiple Pages Per Sheet", "Print as A Poster", and "Print as A Booklet" as you need. Then hit the "Print" button.

7. Batch Encrypt

For those who want to put an encryption or password on their PDF files to protect a complete set of documents, they can consider the batch encrypt option provided by UPDF.

 After opening the "Batch PDFs" from the "Tool" feature, click the Three Lines on the left side. Then, select the "Encrypt" option from the list to choose the "Batch Encrypt" feature.

Step 1. Import Files for Encryption

Click the "Add Files" button to import the PDF files that you wish to encrypt. Select the arrowhead icon and select the "Add Open Files" button if you seek to import PDFs that are already open on UPDF. Choose "Add Folders" if you want to add a complete folder for PDF encryption.

Step 2. Set Passwords on Batch Encryption

• Set Open Passwords

From the "Document Open Password" on the right panel, add the desired password by clicking the "+Add" button. Upon clicking the "+Add" button, a pop-up menu will appear where you can add the "No Open Password" and "Confirm Open Password". Then, press the "Save" button to complete the process.

• Set Permissions Passwords

add a password for your PDF file. Verify the password by adding the chosen password again under the "Confirmed Password" section.

• More Options

Afterward, from the More Options, you can choose whether you want to allow the protected document to print or edit from the "Printing Allowed" and "Changes Allowed" section.

• Enable Editing

You can also turn on the "Enable Copying of Text", "Images", and "Other Content" as you like. Once you are done setting all the changes, click the "Save" button to apply the password successfully.

8. Bates Numbering

Have you received a task to add Bates numbers to multiple files and wondered how hectic it would be to deal with each manually? With UPDF, you can skip all the hassle of adding Bates numbering to multiple files simultaneously. Simply launch UPDF, hit the "Tools" option, and choose "Bates Numbering" in the Batch PDFs section.

Hop on below to learn what you will have to do next:

Step 1: Add files by hitting the relevant button, or you may add folders by selecting the "Add Folders" option from the drop-down menu.

Step 2. Now, tweak the settings according to your preferences. You can set the following parameters by clicking the "Create" button on the right panel:

• Create Bates Numbering Template: Choose from the six different options available.
• Start Number Format: Insert a number from where you want to start Bates numbering.
• Number of Digits: Choose the number of digits to mark the page number for a document with a large number of pages.
• Prefix: Include prefix if you want to add any.
• Suffix: Include suffix, if needed.
• Font Style: Select font styles from many available options, ranging from Arial and Microsoft YaHei to more. You can also underline your text or change font color.
• Font Size: Choose from the different font size options available. Moreover, use the "+Plus" and "-Minus" icons for more adjustment.
• Automatically Add to Starred: To save the changes, you can enable the "Automatically add to Starred" button and use it later for other documents.
• Save Changes: When you have set all the parameters, press the "Save" button. 

Step 3. Enable the Successive addition of documents to the list, check "Merge documents into one PDF" if needed, and then click the "Apply" button once again to proceed.

Apart from this, you’ll see further options including, "Apple per-document Bates numbering, restarting the sequence for each file", "Use file name as top bookmarks", "Bates numbering in reverse order" and "Apply continuous numbering only within selected page range".

9. Batch Create

The batch PDF creation feature is also available in UPDF for Windows. With it, you can create multiple PDFs. Click the Three lines to choose the "Create" options.

Step 1: Now add files via the drag and drop feature or hit the "Add Files" button to add from the device manually. You can also add folders by revealing the drop-down menu on the "Add Files" button and selecting "Add Folders".

Step 2. Now you can edit the document further from the Right panel

Apply Settings: Click the "Apply" button at the bottom to generate the PDFs.

Select Create Mode: Choose "As One PDF" if you want to combine all files into a single PDF. Alternatively, choose "As Multiple PDFs" if you want separate files.

Sort Files: Use the dropdown menu to sort files (such as "By File Size" or other available options).

Set Page Size: Confirm the "Page Size" (default is A4), or click the gear icon to customize dimensions.

Adjust Dimensions: If needed, manually set the "Width (W)" and "Height (H)" in centimeters.

Choose Orientation: Select either "Portrait" or "Landscape" (if editable).

Step 3: When creating multiple PDF files, UPDF will ask you to select a folder where you want to save your PDF files.

Step 4: Once the files are saved, they will open up in different tabs, so you can perform further editing.

10. Batch Watermark

Want to add watermarks to multiple PDF files? You should download UPDF on your Windows and follow the guide below.

Step 1. Switch to "Watermark" here, click on the "Add File" to upload the PDF files, then, click on the "Create" and select "Text Watermark" or "File Watermark".

Step 2. In the pop up window, enter the watermark, choose "Single" or "Grid" for the layout, make other settings like the text font, color, opacity, and more. Then, click on the "Save" and "Apply".

11. Batch Header and Footer

You can also add the header and footer to PDF files in batch. The guide is also simple. Just go to "Header and footer",  "Add File", "Create", select "Page Number", "Text", "Date", or "Image", then, customize the position, style, and format, click on the "Save" and "Apply".

12. Batch Background

To add background to different PDF files, you need to go to "Background", "Add Files", "Create", customize the background by changing it size, opacity, and more, click on the "Save" and "Apply".

13. Batch Remove

With UPDF on Windows, you can also batch remove all the watermarks, backgrounds, headers and footers, Bates number, text markup, measurements, signatures and stamps, form field, and digital signatures.

Click on the "Remove" this time, "Add File" to upload the files you need, select the elements that you want to remove, and click on the "Apply" to remove them all.