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How to Print Multiple PDF Files at Once

Do you have multiple PDF files that you wish to print quickly? Printing each PDF file individually is an effective way, but it can be time-consuming. What if there were a way to print multiple PDF files at once, so you could save time and effort?

Luckily, there are multiple ways to batch print PDF files. You can head over to the proceeding read to find detailed guides on how to print multiple PDF files at once on Windows and Mac computers easily.

Part 1: How to Print Multiple PDF Files at Once on Windows 10/11

Whether you want to print multiple question papers, assignments, or letters, knowing how to print PDF files in batches can prove to come in handy. If you are a Windows user, the process of printing multiple PDF files on your computer is quite easy. Microsoft offers a highly useful "Print Queue" option that can help you out in this regard.

The following steps explain how to print multiple PDFs at once on your Windows computer using the "Print Queue" option:

Step 1: Click on the "Search" icon on your computer taskbar. In the search bar, type "Settings" and hit "Enter" to open your system settings.

batch print pdf

Step 2: Once inside the settings, click on "Devices." Now from the left pane in the "Devices" settings, locate and click on the "Printers & Scanners" option. Select the printer device that you are using for your PDFs and tap on the "Open Queue" option.

print multiple pdf files

Step 3: From the pop-up window, you can now add all the PDFs you wish to print simultaneously. To select all the PDF documents, you can use the keyboard shortcut "Ctrl + A." If you wish to select only some specific PDF files from the list, you can hit the "Ctrl" key and tap on the files to select them. You can also use "Ctrl + Shift" and use the arrow keys or simply click to select adjacent PDF files in batches from your documents list.

how to print multiple pdf files

Step 4: Once you have selected your files, drag and drop them in the "Queue" window that popped up. Windows will ask you to confirm the multiple printing options through a dialogue box. Tap "Yes," and your printer will print all the selected PDF files at once.

how to print multiple pdf files at once windows 10

Part 2: How to Print Multiple PDF Files at Once on Mac

Similar to Windows computers, Mac devices also offer a "Print Queue" option using which you can batch print PDF files easily. It is quite a convenient option that is easily accessible across all Mac devices and printers.

Follow the steps given below to know how to print multiple PDF documents at once through Mac computers:

Step 1: You can start by placing all the documents you wish to print in the same location, so they are easier to find and select. Click on the "Apple" logo visible at the top-left corner of the screen on your Mac computer.

tap apple logo

Step 2: Find and select the "System Preferences" option from the drop-down menu. From the pop-up tab, locate the "Printers & Scanners" option and click on it.

how to print multiple pdf

Step 3: Once inside the printer options, select the printer you wish to use from the panel at the left. From the right pane, tap on the "Open Print Queue" button.

how to print multiple pdf documents at once

Step 4: Now select the PDF files you want to print. You can use the keyboard shortcut "Command + A" to save time. Drag the selected PDF documents and drop them in the "Print Queue" window. The printing process will then start, and the time taken will depend on the file size and the strength of the connection.

batch print pdf files

Part 3: FAQs about Printing Multiple PDF Files

1. Can you print all open PDFs at once?

If you have multiple PDF files open at one time and wish to print them all, you can certainly do so. After opening multiple PDFs on a PDF editor of your choice, right-click on the tab and choose the "Print All Tabs" option. You can then specify the printing details from the pop-up window and print your opened files at once.

2. How do I print more than 15 PDF files at once?

Windows computers are configured by default to open and print up to 15 files at once. If you wish to change this, run the "Registry Editor" on your computer by typing "Regedt32.exe" in the "Run" dialogue box. Then, navigate to the following location:

"HKEY_CURRENT_USER\Software\Microsoft\Windows\CurrentVersion\Explorer"

The right panel here will have an option of "DWORD" MultipleInvokePromptMinimum. The "Value data" here will be set as 15. Double-tap on it, change the "Value data" to 16 and select "Decimal" from the "Base" options. Doing so will change the 16 to 22. Hit "OK" and reboot your computer for the changes to take effect.

3. How do I print multiple PDF files without opening one?

You can print multiple PDF files without opening them by going to the "Printers & Scanners" option in your device settings and using the "Print Queue" option. You can simply drag and drop your selected PDF files to the "Queue" window, and they will be printed.

4. How do I merge PDF files for printing?

There are various PDF editors available across the internet that offer options to merge PDF files. These programs can help you combine multiple PDF files into one, which you can later print as a single document.

5. How do I print multiple PDFs from an email?

You can batch print PDF files from an email attachment by selecting the email on Outlook and then going to the "File" tab and navigating to "Print Options" under "Print." From the appearing dialogue box, check the box next to the "Print attached files" option and hit the "Print" button. Note that for each attachment, you will have to click "Open" from the "Opening Mail Attachment" menu.

6. How to print multiple PDF pages on one page?

You can print multiple PDF pages on a single sheet by going to the print options and selecting the "Pages per Sheet" option from the "Page Scaling" menu. You can set the number of pages per sheet (up to 16) and the order of pages, including horizontal, vertical, horizontal reversed, and vertical reversed.

Part 4: A Free PDF Printer and Editor – UPDF

If you are looking for a PDF reader and editor that can enhance your documents and reading experience, we have just the right tool for you. UPDF is an all-in-one document reading program that can help provide you with one of the best PDF experiences.

Being free software, UPDF is an intuitive tool with some attractive features for your PDF documents. From simply viewing files to organizing and editing them in numerous ways, UPDF lets you do it all. Moreover, a range of customization options is available to help you get the best out of your PDF files.

Advantages of UPDF Free PDF Editor

Using UPDF means you get to have the following perks:

1. Free of Cost

UPDF is a hundred percent free software that offers the entirety of its powerful features at zero cost. Simply install the software on your device, sign up, and enjoy the tool.

2. Customized Stickers and Stamps

You can now add a whole range of stickers, stamps, shapes, and much more to your PDF files easily. UPDF also supports the customization of stamps in various different ways.

3. No Watermark

The edited files on UPDF do not retain a watermark. This means you can enjoy editing your PDF in any way you want without worrying about an annoying watermark on the final product.

4. Create Signatures

You can create customized signatures via mouse, keyboard, or trackpad; and add them to your PDF files effortlessly through UPDF.

5. Controlled Sharing

UPDF allows controlled sharing of PDF files through links and other external share options. This means you can restrict edits and downloads of shared files and even choose to decide when the shared link expires.

Conclusion

The need to print multiple PDF files can arise in various instances. No matter the reason, it is imperative that one must know how to handle the pressure and get the task done quickly when the time comes.

With the in-depth guide mentioned above, you now know how to print multiple PDF files at once easily and effortlessly. The steps can work on both Windows and Mac computers. If you are ever in need of a free PDF editor tool to enhance your documents, you can try the marvelous toolset provided by UPDF.