Extracting tables from PDF has always remained a headache. It disturbs or clears the PDF formatting, and the users have to do it all over again from scratch. This is indeed a time-wasting activity that seems way irritating. Are you also suffering from the same issue and looking for fixes? We have got you covered in this comprehensive article!
This article will focus on explaining how you can extract tables from PDF without disrupting formatting in multiple ways. So, without any further ado, let's dive in to explore!
Is It Easy to Extract a Table from a PDF? What are the Challenges?
No! It's not actually easy to extract tables from PDF. There are multiple challenges. The first thing is that the computer doesn't recognize tables like humans and can't extract tables from unstructured data. As there's no specific table definition, it can have multiple hierarchies and include simple cells and columns or a more complex structure like the stacked layout or more.
A computer can only detect tabular data when it's properly structured. But in our case, over 90% of the files aren't organized in a pre-set manner or have unstructured data.
In PDF language, the computer recognizes that image-based and scanned documents aren't considered structured. Moreover, regular unscanned PDF files feature images and text as individual graphics, which are also considered unstructured by the computer. Therefore, as explained earlier, the computer fails to extract tables whether the data is unstructured or semi-structured.
Ways to Extract Table from PDF
Owing to the section above, it doesn't actually mean you can't extract tables from PDF files. With the assistance of particular and by following multiple methods, you can successfully get the table out of your PDF files with the exact formatting. Here is a breakdown of methods with which you can achieve your goal:
- Use a PDF Converter to extract tables from the PDF
- Copy and Paster manually
- Extract Tables from PDF using Python
Hop on below to have a look at the detailed overview of all of these methods. Keep in mind to read each guide thoroughly, as missing a simple step will lead to you being unable to extract the table from PDF.
Method 1. Extract Tables from a Single PDF to Excel
UPDF is an all-in-one PDF solution bound to offer you convenient solutions to all PDF-related issues. Besides editing, organizing, converting, protecting, and annotating PDF files, it can also help extract tables from PDF. Wondering how? Hope on below to learn the multiple ways to do so!
The first method is to simply extract from PDF to Excel via converting. Follow the guide below to do so:
- Launch UPDF and import the PDF file from which you wish to extract the table.
- Navigate to the right panel and hit the "Export PDF" icon right at the top of it.
- Select the "Excel" format from the list of formats appearing.
- In the next popping window, hit "Export", and choose the destination folder for your extracted table featuring an Excel file.
Method 2. Batch Extract Tables from PDF to Excel
Do you wish to extract tables from multiple PDFs to Excel via converting method? UPDF has eliminated the need to waste time dealing with one PDF at a time and has offered the ultimate feature of batch conversion.
With it, you can batch convert multiple Excel files to PDF, extracting the tables from the PDF files without disrupting the format. Here is what you will need to do:
- Launch UPDF after installing it and select the "Batch" option.
- In the popping window, choose the very first option, i.e., "Convert".
- The next window will ask you to "Add Files". You can opt for multiple methods to do so, including drag and drop, adding completed folders, and more.
- Now, select "Excel" from the list of supported formats.
- When all is done, hit the "Apply" button at the bottom right corner of the Batch Convert mode. All your files will be converted to Excel by this last step, extracting tables.
Method 3. Extract Tables from a Scanned PDF
Lastly, we have the most helpful guide, i.e., for extracting tables from a scanned PDF file with the UPDF OCR feature. Follow the steps below to do so:
- Open your UPDF software and begin processing the OCR layout by clicking the "Recognize Text Using OCR" button.
- Next, select the document language from the list of 38 languages supported by the UPDF's OCR technology.
- Select the Image Resolution or choose to Detect Optimal Resolution.
- Select the page range on which the table is featured and hit "Perform OCR".
- Now that you have successfully converted un-editable data into editable text formats, simply copy-paste the table to your desired destination or use the above methods.
Method 4. How to Extract a Table from PDF by Copy and Paster Manually?
Another method is to copy-paste the table manually into the Excel file. You will have to follow the following steps to do so:
- Launch UPDF and upload your PDF file by selecting from files or dragging and dropping.
- Go to the Reading Mode; you can select the table you want to extract here.
- Copy it using the keyboard shortcut keys, Ctrl+C.
- Open a new Excel file and paste the table into it using the shortcut keys Ctrl+V.
Method 5. Extract Tables from PDF using Python
The above-mentioned methods utilized third-party PDF editing software. In this section, we will explain how to extract tables from PDF Python in multiple ways. Without further ado, let's hop on!
To use this method, you will first have to install the tabula-py library using the commands:
- Now, refer to this example to continue extracting your PDF table.
- You will have to add your PDF file like shown in the image below:
- You will get an output like this:
- Open a new Python file and type in the following command to begin:
- Let's consider you have a PDF with the following simple tabular data:
- Extract using the command:
- You will get an output, as shown in the image below.
Note: The picture above shows the first four columns; you will generally get your table printed exactly.
FAQs about Extracting Tables from PDF
In this section, we will answer some of the Frequently Asked Questions about exporting tables from PDF to Excel using different methods. So, let's give them a quick read!
1. Why Can't I Extract the Table from PDF?
Are you unable to extract tables from PDF using any of the above-mentioned methods? The main possibility is that your PDF file is restricted, i.e., protected with a password. You will first have to enter the password or remove it to proceed with extracting the table from PDF.
To remove the password, simply open the restricted PDF file in the UPDF. Select the Protect Using Password button and hit the Remove Security button. In the next popping window, your computer will ask if you are sure to remove security, hit Remove again to confirm your decision, and that's it!
2. Can I Extract Tables from PDF Online?
Hear us shouting YES! You can extract tables from PDF online using smart, up-to-date browsers like Google Chrome, Opera Firefox, Safari, and more. Besides this, you can also rely on multiple third-party online platforms that offer focused services for extracting PDF tables to Excel.
However, relying on this method might have some cons, like you must have a strong internet connection to extract and export tables from PDF to Excel. Moreover, most online tools keep track of the files uploaded to them, risking your privacy. There are no such limitations or issues when using UPDF.
3. What Tool is Used to Extract Tables from PDF?
Here are multiple PDF tools that can help you extract Excel from PDF. According to our experts, the best one you can rely on is the UPDF! It offers multiple methods of extraction. These include the following:
- Extract Tables from a PDF to Excel
- Batch Extract Tables from PDF to Excel
- Extract Tables from a Scanned PDF
You can rely on the guides above for detailed instructions about these methods.
Wrapping It Up!
That was a comprehensive guide on extracting tables from PDF to Excel using a handful of different methods, i.e., converting the file with UPDF, batch converting files with PDF, simple copy-pasting, and using different Python commands for the purpose.
Though all methods have significance, the best one you should opt for, owing to its accuracy and efficiency, is using UPDF. UPDF offers an array of features, which get updated to offer a better user experience. It's the ultimate solution for all your PDF-related concerns, so be sure to check it out! Hope you find this info worth reading. Stay tuned for more informative guides.
- WWDC 2023 - Everything Apple Announced Today
- 4 Ways to Convert VSDX to PDF (With and Without Visio)
- How to Use ChatGPT Read PDF Files with 3 Ways
- Nitro Vs Foxit: Which One is Better?
- How to Transfer PDFs Between iPad/iPhone/Android and Windows/Mac?
- How to Fix Windows 10/11 Desktop Icons Missing After Restarting? (6 Effective Ways)
- Notion AI vs. ChatGPT, Which One is Better to Use?
- What is Notion AI and Everything You Need to Know about Notion AI
- How to Hide Icons on a Mac Desktop? (macOS 14 Compatible)
- How to Customize Mac Desktop? The Ultimate Guide (macOS 14 Compatible)
- How To Save PowerPoint as PDF with Notes
- 7 Methods to Turn a Slideshow into PDF
- How to Password Protect PowerPoint: Restrict Editing/Printing/Accessing
- 4 New Ways to Edit PDFs on Chromebook
- How to Make A Fillable PDF in Google Docs