Signing an Invoice via Effective Methods for Authentication

Invoices are not only an important part of business transactions, but they are also required for some regulatory reasons. While they aren't legally required to be signed, signing an invoice can add a layer of trust and professionalism that makes a significant difference. It is also a way to safeguard both parties from potential disputes that can arise later on.

Apart from legal reasons, businesses also add e-signatures to their transaction receipts for accounting processes and to showcase proof-of-service (PoS) completion. Many tools let people create e-signatures that are not only legally binding but can also be used for common purposes. This article will explain the whole process of creating digital signatures for your invoices using UPDF.

Part 1. Should an Invoice Be Signed? Who Signs It?

As discussed above, invoices aren't usually required to be signed by legal institutions, and it is completely optional to do so. However, some exceptions exist as international transactions or specific industries require signing them to comply with legal or contractual obligations. Signing an invoice provides a formal acknowledgment of the offered services of delivered products.

Similarly, it's important to note that the seller or the business issuing the invoice is the one responsible for signing it. Clients usually don't need to sign the receipts but sometimes they may be required to do so to authenticate payments or accept terms of conditions.

Part 2. How to Sign Invoices Using UPDF?

UPDF is a desktop tool that allows users to create and add signatures to invoices electronically and digitally. Users can adjust the opacity level of their signatures added electronically so that they blend into the invoice. Creating signatures to invoice documents can help users protect them from being changed. Signing an invoice through UPDF ensures you follow the regulations through an advanced PDF editor. Users who want to sign invoices can download UPDF and give it a try.

Moreover, digital signatures track the time and date of the signature, as well as the changes made to the PDF since its signature. This generates authenticity for your digital signatures, which you can install accordingly. Download this enhanced PDF editor to your local devices today to ensure the authenticity of your invoices. The two methods discussed below can help you figure out how invoices need to be signed through UPDF.

Method 1. Electronic Signature Using UPDF

This method allows users to create a signature by drawing it across an area and saving it to the cloud for later use. You can also type in a signature and set a color according to your requirements. Furthermore, UPDF's electronic signature allows you to import an image of your signature and adjust its size in any area on the invoice. Track the guide below to understand how to sign invoices through UPDF electronically:

Step 1. Import the Invoice PDF and Create an Electronic Signature

Start the process of electronic signatures by importing the invoice and selecting the "Comment" tab from the UPDF editing panel. Then, hit the "Signature" icon from the top toolbar and press the "Create" button.  

Step 2. Type the Signature and Create to Add it to the Invoice

Next, type in the signature according to your requirements and hit the "Create" button to save the signature on the UPDF cloud system for cross-platform use.

You can also choose to draw a signature or import an image to use as a signature.

Step 3. Adjust the Signature and Save the Signed Invoice to your Device

As you adjust the signature on the invoice, click the "File" tab from the top left corner of the screen. Then, pick the "Save" option from the list to download the signed invoice to your device.

Method 2. Digital Signature Using UPDF

Another method of applying signatures to the invoice can be done through the digital signature tool. This digitally signing an invoice method ensures you get the ability to add official signatures that also protect the documents. You can track the time and date of when the signature was added to the PDF invoice. Moreover, the instructions below can help you understand how to sign through UPDF digitally:

Step 1. Download UPDF and Select the Digital Signature Tool

Commence the digital signature process by downloading the UPDF software to your device through the button below.

Import the PDF invoice and select the "Prepare Form" tab from the left navigation bar. Next, pick the "Digital Signature" tool and adjust the area where you want the signature to be.   

Step 2. Navigate to the Readers Tab to Create the Signature

Once you add the digital signature box to the invoice, return to the "Reader" tab and click on the box. This will open a dialog box from where you have to click on the "Create" button and add your credentials.

Step 3. Enter your Signature Details and Hit Sign

Moving on, ensure the details you added to the signature are accurate, and make any required changes. Then, hit the "Sign" button to add the created digital signature to your invoice.

Step 4. Save the Digitally Signed Invoice to Your Desktop

To conclude the process, navigate to the "Save As" option from the list that appears from the "File" tab to save the signed invoice to your device.

Conclusion

In conclusion, this article discusses the top two methods you can apply when using UPDF's desktop software to sign an invoice. You can opt for any of the electronic or digital signatures according to your requirements. Download UPDF today and ensure your invoices are protected and authentic.