Top 20 Productivity Tips For Workflow Management in 2023

Working eight hours a day for consecutive 6 days a week is quite a tough job. You have to maintain your productivity at work to give the best results. However, sometimes it becomes difficult to work with consistent energy and enthusiasm, either because you feel low or lack motivation.

Don't be distressed when things do not go how you want, as it happens to many people on and off. In this article, you will learn the top 20 productivity tips that will help you to improve your productivity at a consistent level.

What is Productivity?

In general, productivity means how effectively and efficiently you complete your task. You can easily monitor your productivity by measuring the time you spend on a single task. For instance, if a task is done in 10 minutes, which was previously performed in 20 minutes, your productivity has increased significantly.

However, productivity is not always connected with time management because most productive people have poor time management. You can also look at productivity in the context of output results, meaning how well the results are achieved in a specific time. If you complete your task fast, but with bad results, it means you have poor productivity.

Why It is Important to Improve Productivity

Productivity brings positive impacts on overall wellness and health. It decreases your stress level as now you have to give less time or energy to a particular task. Moreover, it also helps you to explore more opportunities because after completing the daily task, you have spare time for learning new things.

In addition, when you improve the quality of your work, you get praise from the boss or employer. Such acknowledgments make you feel better and motivated. Apart from that, improved productivity helps in increasing engagement at work. You feel more confident about yourself and do tasks with full concentration.

Top 20 Productivity Tips

Are you looking for productivity tips for work? In this section, you will find the top 20 productivity tips. When implemented in life, these tips will surely improve your work quality and quantity. Following are the productivity tips that you need to adopt in your life:

1. Make Plans for the Coming Day

If you want to improve your productivity at work, planning for tomorrow in advance is wise. Doing so will clarify how to start the day and what task to perform first. This will free you from the skepticism most people feel when encountering new tasks.

You can plan your coming days in advance by taking the help of task scheduling tools. With such tools, you can create a to-do list and allocate time to each task. It will be beneficial to set notifications or alarms so that you don't forget about the upcoming task.

Extra bonus: UPDF offers three free well-designed daily planners to help you increase productivity. After downloading the templates, you can use UPDF to customize them. Click the button below to download UPDF for free.

Windows • macOS • iOS • Android 100% secure

2. Use Tools to Help You

Those searching for the best productivity tips should start using productivity tools. Such tools help you to do your task more effectively and efficiently. The best among all the productivity tools is UPDF. This powerful tool enables you to manage multiple documents in a very professional way, due to which your work productivity increases many folds.

Now you don't have to waste your time converting the PDF to other formats to make changes because UPDF allows you to edit PDFs. Moreover, this versatile tool holds a user-friendly interface meaning you can efficiently operate it without technical support.

Above all, this PDF editor can also be used by students to improve the quality of their work as it is cost-effective. To learn more about this advanced tool, read the following unique features of it:

  • Edit PDF: If the employer has sent you tons of PDF files to make changes to it, then don't get puzzled. Use UPDF because its editing feature allows you to edit text in PDF, and edit links and images of PDF files without affecting their formatting. This will help you save valuable time, and you can use that time to perform other activities.
productivity hacks edit pdf
  • Organize PDF: When you keep your documents organized, you perform the task more quickly. Start using UPDF for managing your PDF files. Using this innovative PDF manager, you can easily add, delete, and rotate PDF pages. Moreover, it is also possible to split, extract, and replace pages from PDF without affecting the other pages.
work from home productivity tips
  • Convert PDF: Improve your work productivity with the help of the convert feature of UPDF. This feature helps you convert PDF to Word, PowerPoint, and many others. Don't be distressed if you have hundreds of files to convert because this tool allows you to convert PDF files in batches.
productivity tips for work convert pdf
  • Annotate PDF: UPDF improves work productivity and collaboration with team members by offering the annotate feature. With the help of this versatile feature, you can add comments to PDF in the form of sticky notes, text callouts, and text boxes on your notes. Moreover, this tool provides more than 100 types of stamps, which you can add to your documents.
productivity tips work from home annotate pdf
  • OCR PDF: This is one of the best features of UPDF for boosting productivity. Now, you don't have to type the content of handwritten notes on a Word file because this tool easily turns scanned documents into editable and searchable PDFs. Afterward, you can easily edit or annotate files per your work's requirements.
best productivity tips ocr pdfs

Windows • macOS • iOS • Android 100% secure

3. Complete One Task at a Time

Among the other productivity hacks, single-tasking is also the best productivity tip because it helps you complete your work more quickly. It is because when you focus on a single task at a time, you concentrate more on it and complete it more effectively.

That is why working on a single task is recommended instead of roaming about multiple tabs because it will distract your focus. For that, you can use browser extensions that prevent you from opening more tabs that can distract you from your task. 

4. Take Regular Breaks

Taking regular breaks after every few hours is not only good for improving productivity but also for health. When you work consecutively for 8-9 hours, your body feels fatigued, due to which you lose concentration on your work. Thus, it is good to take short breaks in which you can relax your mind and body.

5. Focus on Your Important Task First

Are you searching for work-from-home productivity tips? Like above discussed productivity tips, focusing on your essential task first is also very beneficial for enhancing work efficiency. You should always start your day by first making a list of the tasks which your employer has sent you. Look for the most important and biggest one.

After you pinpoint that one, start working on it first. By doing so, you will feel relaxed as you have completed the most challenging part of your work. Now, you can efficiently work on other tasks with a relaxed mind.

6. Set Small Objectives

It is a wise decision to break the larger task into small chunks. The reason is that when you divide a single task into small objectives, you work with a more focused and relaxed mind. Moreover, you feel motivated when you complete a portion of the task, due to which you quickly finish the whole task in a few hours without getting stressed.

7. Apply the Two-Minute Rule

Applying the two-minute rule is also a fantastic productivity hack among the other productivity tips for work. In this tip, what you have to do is don't delay that task which can be completed in two minutes or less. You can complete such tasks while waiting for lunch during break time. Such tasks, when completed, improve your overall efficiency and effectiveness of your work performance.

8. Time Block Your Schedule

Time blocks in your schedule help you increase your productivity. In this strategy, you have to set a time limit for each task, and in that time limit, you must complete that task. It will keep you focused on a single task at one time, due to which you will feel less confused and complete that task effectively.

You can do that by setting the timer on the device on which you are working. In addition, on the web, multiple tools are also available that help you create schedules professionally.

9. Divide Tasks among Team Members According to their Capabilities

If you work in a team, dividing the task among the group according to their capabilities is better. It will improve not only your work productivity but also your team's efficiency. That is why before starting a project, ask each team member which task they prefer to perform. Assign tasks according to their willingness and then start working on the project.

10. Use the Pomodoro Strategy

Using the Pomodoro strategy is one of the effective productivity tips for working from home. In this strategy, you must dedicate 20-30 minutes to each task and work during that time with total concentration. When the timer goes off, you can take a five-minute break and start the remaining part of the task after that break. This tip will keep you focused and active, ultimately increasing your productivity.

11. Limit Interruptions

Try to limit interruptions during working hours. It can quickly be done by switching off the mobile phone and turning off the notifications on your working device. Furthermore, search for a peaceful place at home so that you are less likely to get interrupted during work.

12. Set Boundaries

It is good to be flexible at work, but sometimes it becomes overwhelming. That is why it is wise to set boundaries and take only that task from the employer you feel you can do best. Additionally, when you know that your task is according to your capability, you complete it more perfectly and within a reasonable timeframe.

13. Improve Your Health

Your health comes first before anything. If you want to improve your productivity, first keep yourself healthy. The reason is that a healthy person thinks better and does complicated tasks very easily. You can quickly improve your health by adopting a healthy lifestyle, like exercising during breaks or eating fruit during lunchtime. It is one of the best productivity tips for work.

14. Use Dark Mode on Your Workstation

You should always use dark mode on your workstation because it keeps you more focused. When you do your work with full concentration, you do it more properly and quickly. Ultimately, all these things lead to improved work productivity. Moreover, your eyes remain safe as dark mode doesn't affect eyesight.

Extra tip: UPDF for Mac offers dark mode to help you enjoy a delightful reading experience.

the best and worst productivity tips dark mode

15. Identify Your Productive Time

Most remote jobs have flexible hours of working. It is your choice at what time you will work. Try to find out that time while you work better. Some people work faster and better at night, while others prefer to work in the morning. Figure out the best time and then schedule your tasks accordingly. By working in peak times, you will perform better, due to which your productivity will increase.

16. Change Your Surroundings

One of the productivity tips for working from home is to change the surrounding of your workspace. Keep changing your room setting from time to time to boost creativity. You can also change the setting of your working desk to feel fresher. It will also be beneficial to change the wallpaper or settings of your device so that you get a new look.

17. Charge Your Device Before Starting Work

You never know when the electricity will shut down. Thus, it is good to fully charge your device before starting the work. If you don't do so, you have to wait for the electricity to recharge your device. Due to this, much of the valuable working hours get wasted. All this will lead to a lower productivity level.

18. Give Time to Family

When working from home, try to dedicate some time to your family. This activity is essential as it refreshes your mood, so you resume your work with more focus. Moreover, you feel happy when you spend time with those people which you love most. Such a change in mood boosts your creativity, because of which your productivity level increases.

19. Use an Up-to-Date Device

Using advanced computers or laptops for doing work is one of the excellent productivity hacks. When you use an up-to-date device, you work more quickly as the device immediately responds to your commands. In contrast, when you work on an outdated device, your work gets delayed as the system responds late to your instructions.

20. Track Your Progress

Try to develop the habit of tracking your daily progress. This habit will help you monitor the areas where you need more focus and attention. When you rectify those lagging, your work productivity gradually starts improving. You can do it very quickly by using the activity tracking apps, which provide daily reports about your progress. 


You cannot blindly trust every productivity tip available on the internet because there is always a mixture of the best and worst productivity tips on the web. However, we have provided you with the most effective productivity hacks in this article. The best tip to improve work performance is to use UPDF because it helps you manage your documents more easily and quickly by sitting at home.

Windows • macOS • iOS • Android 100% secure