[Full Guide] How to Print an Email from iPhone

Often, we want to save emails as PDFs for long-term preservation or to retain the original formatting when sharing the email with others. 

Did you know you can print an email to PDF directly from your iPhone without needing a computer? In this guide, we will learn how to print an email from iPhone using common email apps, i.e., Gmail, Mail, and Outlook. 

On top of that, you will also learn about UPDF for iOS, a versatile PDF editing and printing app to handle PDFs like a pro. 

Part 1. How to Print an Email from iPhone

There are different approaches to printing an email from an iPhone. You can print the entire email or specific parts to a PDF. You can also only print the attachment as a PDF. 

Moreover, the steps also vary depending on which email app you are using, such as Gmail, Mail, or Outlook. So, let's now look at all the possible ways and their detailed steps on how to print an email to PDF from iPhone:

1. Printing the Entire Email to PDF

If you want to print the entire email content as a PDF, follow the steps below depending on the email app you are using:

Gmail App

Step 1. Open the email you want to print from the Gmail app. Click the "3 dots" icon from the top right corner and click "Print All".

Step 2. Customize the print settings, such as paper size, orientation, page range, etc. Once done, click "Print" from the top to print the email. 

Alternatively, click the "Share" icon and select "Save to Files" to save the email as a PDF.

iOS Native Mail App

Step 1. Open the email in the Mail app and click the "Reply" icon. 

Step 2. Scroll down and tap "Print". 

Step 3. Adjust the print settings and then click "Print" to print the email. Or click the "Share" button and tap "Save to Files" to save the email as a PDF.

Outlook App

Step 1. Launch the Outlook app and open the email you want to print to PDF.  

Step 2. Click the "3 dots" icon from the top and tap "Print Conversation".

Step 3. Customize the print settings and click the "Print" button. 

Alternatively, click the "Share" icon and select "Save to Files" to save the email as PDF.

2. Printing Specific Parts (Pages) of an Email to PDF

Sometimes, you only need to print specific parts/pages of an email to PDF. For example, you may want to save just the key details like the meeting agenda from the email. Alternatively, you may want to save a single follow-up email from the large email thread.  

Here are the steps on how to print specific parts (pages) of an email as PDF on iPhone:

Gmail App

Step 1. Open the email you want to print from the Gmail app. Click the "3 dots" icon located next to the Reply button and select "Print". This option will only print the selected email reply. 

Step 2. Customize the print settings, such as paper size, orientation, page range, etc. Once done, click "Print" from the top or tap Share > Save to Files to save as a PDF.

Bonus Tip: You can also click the "3 dots" icon from the top and then select the page range you want to print.

iOS Native Mail App

Step 1. Open the email thread you want to print to PDF. Click the small "Reply" icon beneath the specific email reply you want to print.

Step 2. Scroll down and select "Print". 

Step 3. Adjust the print settings and then click the Share icon > Save to Files to save the specific part as PDF.

Outlook App

Step 1. Open the email thread in Outlook. Click the "3 dots" icon from the top and press "Print Conversation".

Step 2. Select the page range you want to print and customize other settings. 

Step 3. Click the "Share" icon and tap "Save to Files" to get the PDF of specific pages.

3. Printing Email Attachments to PDF

Printing email attachments is also straightforward. You simply have to open the attachment and use the "Share" option to print it as a PDF. 

Follow the steps below to print email attachments to PDF: 

Gmail App

Step 1. Open the attachment from the email you want to print and click the "Share" icon.

Step 2. Click "Print".

Step 3. Adjust the print settings. Click the "Share" icon again and select "Save to Files".

Note: The Gmail app sometimes won't let direct printing of Word docs and other document types. If you also face this issue, you can first download the attachment and open it with a PDF converter app like UPDF to convert it to a PDF. Click the button below to download!

The steps include:

1. Open the attachment and click the "Share" icon at the top.
2. Select "Save to Files".
3. Install and launch the UPDF app. Click the "+" icon and open the saved attachment. It will automatically convert to PDF. 
4. Now, click the drop-down button at the top and select "Print". 

iOS Native Mail App

Step 1. Open the email that contains the attachment in Mail. Click the "Share" icon from the bottom.

Step 2. Select Print and adjust the print settings. 

Step 3. Lastly, click the "Share" icon again and tap "Save to Files". 

Outlook App

Step 1. Open the email attachment you want to print.

Step 2. Click the "Share" icon and select "Share File via".

Step 3. Click "Import to UPDF". 

Step 4. Once the file opens in UPDF, click the drop-down button at the top and select "Print".

That's how to print an email to PDF from different scenarios using Gmail, Mail, or Outlook. 

Part 2. How to Print an Email Together with Its Attachment on iPhone

Other than the above scenarios, sometimes we want to print an email along with its attachment. You can do so easily with UPDF.

The UPDF for iOS app is an AI-powered PDF editor designed to handle all PDF-related tasks. Follow the steps below to use UPDF and learn how to print email as PDF with an attachment on an iPhone: 

Step 1. First, get the email and attachment PDFs separately by following the steps discussed above.

Step 2. Install and launch the UPDF app from the App Store or click the button below. Click the "+" icon and load the email and attachment PDFs. 

Step 3. Select the "Tools" tab from the bottom and click "Combine PDF".

Step 4. Select the email and attachment PDFs and click "Continue".

Step 5. Once the PDFs are combined into a single PDF, open the PDF. Click the "drop-down" icon and tap "Print" to print the combined PDF.

If needed, you can use UPDF to edit a PDF before printing. The tool allows you to edit text, images, watermarks, and other PDF elements.

Besides printing and editing PDFs, the UPDF iOS app has many other key features. You can also use it to crop PDF pages, compress PDF to reduce size, organize PDF pages (add, rotate, replace, delete, etc.), and do more. In short, UPDF is your all-in-one iOS PDF app to access top-notch features to handle PDFs. 

Conclusion

Printing an email from an iPhone is straightforward, no matter which email app you use. Above, we have learned how to print an email from iPhone for different scenarios using Gmail, Mail, and Outlook. So, choose the right method and follow the steps to get a PDF in seconds. In addition, you must install the UPDF for iOS app to have a powerful PDF app to read, edit, combine, and handle other PDF-related activities.