For important projects, it can be required to convert an Excel worksheet to a PowerPoint file or convert its data into a slideshow.
It can be essential to learn how you can do that so that it improves your workflow and achieves your goals.
In this blog, you will learn how to convert Excel to PowerPoint files by a quick method and also how you can do it through UPDF—an effective PDF management software. Let’s dive straight in.
Part 1. Scenarios Where You Need to Convert Excel to PowerPoint
You may be wondering why it is necessary to convert Excel to PowerPoint. Let’s understand its importance based on scenarios you might require it in:
- Reason #1: You may need your Excel file to be shown as a presentation. For that, you need to convert your Excel file to a PowerPoint file. Excel does not allow you to convert it directly to a PPT file, so you have to use an intermediary platform such as UPDF to assist you with that. Check out Method 1 below.
- Reason #2: You have imported Excel data to your PowerPoint file but you realize that you need to change some data in Excel. Then, that means you have to repeat the process of converting the file again after each update. But the good news is you can link your Excel worksheet to a PowerPoint file and ensure all the data you change in Excel, gets updated in your Presentation as well. Check out Method 2 below.
- Reason #3: You may need to prepare a PowerPoint presentation but need to import Excel data from different workbooks you have created. For that, you can copy and paste data individually from each sheet and paste it on your presentation file. Check out Method 3 below.
Part 2. 3 Methods to Convert Excel to PowerPoint
Luckily, for you, there are a couple of ways you can use to achieve your aim.
Each method solves a particular problem or scenario discussed in the previous section.
Hence, make sure you learn about these methods and apply them in those situations accordingly.
#1 Convert an Excel File to PowerPoint Format
In this method, you can convert an Excel file to a PowerPoint file by using the help of an intermediary platform called UPDF.
UPDF is an effective PDF editor and management tool that is free to download and can quickly help you convert PDF files among different types of formats.
Follow these steps to convert your Excel file to PowerPoint using UPDF:
- Open the Excel file that you want to convert. Click on File, then Save As. Save it as a PDF file.
- Download and launch UPDF. Click on File, and then Open. Choose the PDF file that you just converted earlier.
- After opening the PDF, head over to the right-hand side panel and click on the Export PDF icon and select PowerPoint (.pptx).
- A pop-up will appear asking you to select all the pages. Finally, click Export, and you have your file saved as a PowerPoint file.
#2 Link an Excel Worksheet to a PowerPoint File
In this method, you can link your Excel data from your Excel spreadsheet to your existing PowerPoint file.
This is a great method to use in case you make changes in your Excel worksheet, then the data will automatically be updated in your PowerPoint presentation as well.
Follow these steps to learn how you can link your Excel file to your existing PowerPoint presentation:
- Open your existing PowerPoint file that you want the Excel data to be linked and imported. Head to the Insert tab, and click Object.
- An Insert Object pop-up will appear, check the Create from file option.
- Click the Browse button and then you can select the Excel file that you want to link with.
- After selecting the file, don’t forget to check the box called Link. Finally, click OK.
Instantly, you will find your Excel worksheet data transferred to your PowerPoint presentation that depicts the same quality as you made in your Excel workbook.
#3 Import Excel Data to a PowerPoint File Using Copy/Paste
In this method, you can simply copy and paste data from your Excel file directly to your PowerPoint presentation.
This is useful when you want to import tables and charts from different Excel workbooks.
Follow these steps to learn how you can do it:
- Open the Excel file from which you want to select and import data. Select the respective cells of your table, chart, or group of data, that you want to import.
- Under the Home tab, click the Copy icon. You can also right-click and select Copy from the drop-down list.
- Head over to your PowerPoint file where you want to paste your data. Right-click on the respective slide and select Paste. To keep the same formatting, select from the paste option, Keep Source Formatting (K).
Then, you will have your Excel data pasted on the slide for your PowerPoint presentation.
Part 3. FAQs About Converting Excel to PowerPoint
Q1. Can you create a PowerPoint from Excel?
Yes, you can. Follow Method #1 in this blog to create a PowerPoint file from your existing Excel file.
Q2. How do I automatically update data from Excel to PowerPoint?
You can automatically update data by linking an Excel file to your existing PowerPoint file. Follow Method #2 explained in this blog to learn the steps.
Q3. How do I copy cell formatting from Excel to PowerPoint?
You can copy Excel data and directly paste it into your PowerPoint file. Right-click on your PPT file and under the Paste options, you can see the option to maintain the contents formatting when pasting.
Convert Important Excel Data to an Appealing Presentation…
It is necessary to convert or import Excel data to a PowerPoint file.
After all, turning your Excel data into a beautiful presentation makes it more visually appealing for your audience when presenting important and serious data.
Make use of the methods explained in this blog and UPDF to help you convert your Excel file to a PowerPoint file with ease.
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