[Latest] How to Translate Word Document: 4 Simple Ways

Microsoft Word has become a universal tool for creating documents. However, what if you have received a Word document in a different language? Similarly, you may want to transfer the Word document into another language.

There are now tools/methods that can easily translate Word documents into the language of your choice while preserving the font, style, and other document elements. Therefore, this guide will help you master how to translate Word document to other languages using 4 simple methods. So, let's head right to it!

Part 1. How Do I Translate a Word Document into Another Language? - 4 Methods Explained

You will now easily find dozens of tools and methods to translate Word documents. However, we have below shortlisted 4 effective methods that can ensure easy and fast translations. Let's discuss those tools and learn how to translate Word document accurately:

1. Using Google Translate

Google Translate offers the simplest web-based way to translate a Word document. All you need to do is drag and drop the document, choose the translation language, and download the translated document right away. Furthermore, it can translate the Word document into dozens of languages.

Here's how to translate Word document from English to Spanish or any other language using Google Translate:

Step 1. Go to the Google Translate website, select the "Documents" tab, and drag and drop your Word document.

Step 2. Select the translation language and click "Translate".

Step 3. Once it has completed the translation, click "Download translation". It will instantly save the translated file back to your computer.

This way, Google Translate offers a seamless way to translate a Word document into almost any language.

2. Using the AI within UPDF

The best way to get accurate translations for Word documents is to leverage AI-powered translation. UPDF offers exactly that with its AI translation capabilities.

UPDF's AI assistant allows you to translate an entire page or selective content from a Word document into almost any language of your choice. The key advantages of using AI translation with UPDF include:

• Translate Word and PDF documents by generating a new file that preserves the original layout.
• Higher translation accuracy due to the integration of GPT-4o technology.
• Context-aware translation to preserve the text's meaning.
• Sense different dialects and regional variations within languages.
• Translate Word documents in almost any language.
• No grammatical mistakes.
• No document size or word count limit if you upgrade to the unlimited plan.
• Ultra-fast translation speed.
• Cost-friendly premium plans for large translation needs.

In short, UPDF's AI assistant offers the most reliable and accurate platform for translating Word documents.

Amazed by UPDF's AI assistant capabilities? Download UPDF and experience the above features yourself.

Follow the below steps to translate a Word document with UPDF:

Option 1

Step 1. Download and install UPDF on your computer (Windows/Mac). Launch it and click File > Create > PDF from Word.

Step 2. To translate the entire document while preserving the original layout, switch to Reader mode and select PDF Translation from the top toolbar.

Step 3. After that, customize the settings: choose the language you want to translate to and select the page range. Please be noted that this method only provides multiple languages for selecting, including English, Chinese, Dutch, French, German, Italian, Japanese, etc. If your desired language is not included here, go for option 3.

Step 4. After selecting all the settings, click on the Translate button, UPDF will generate a new translate file for you and open it automatically.

Option 2

If you simply want to translate a selected text from the document, select the text, right-click the mouse, and press UPDF AI > Translate > your translation language.

It will show the translated text in the new pop-up window.

Option 3

Step 1. To translate selective pages from the document, click the UPDF AI icon located on the right side and then click "Get Started" to make the AI analyze the file.

Step 2. Click the "Quick Prompt" icon from the chat box.

Step 3. Select the page range to translate and your translation language. Lastly, click "Go".

UPDF's AI assistant will instantly translate the selective pages into your preferred language.

That's it! This way, you can get accurate translations of Word documents with UPDF's AI-based translation.

3. Using DeepL

DeepL is another web-based tool that offers AI-powered translations. It offers a click-based interface to quickly upload, translate, and download the translated Word file. It preserves the document layout and formatting and supports a wide range of languages. However, you can only translate 3 files per month for free, and that too under a 5 MB size limit.

Here's how to translate Word document from English to Spanish using DeepL:

Step 1. Go to the DeeL website and sign up.

Step 2. Select the "Translate files" tab from the top and upload the Word document.

Step 3. Select the translation language and click the "Translate" button.

Step 4. After translation, the file will be downloaded automatically. If not, simply tap "Download again" to save the translated Word document back to your PC.

This way, DeepL offers a Google Translate similar experience for translating Word documents.

4. Translate within the MS Word

Since translation demands are increasing, Microsoft has integrated the translation capabilities within MS Word as well. You can now translate the entire document or selected text directly from Word. Word will use Microsoft Translator (an online service) to translate the document/text.

Here's how to translate Word document within MS Word:

Step 1. Open the document in MS Word. Under the "Review" tab from the top, click "Translate" and choose between "Translate Document" or "Translate Selection".

Step 2. If you choose "Translate Document," select the translation language from the right sidebar and tap "Translate". Word will then begin translating and generate a new document with the translated text.

Step 3. If you choose "Translate Selection", copy-paste the text from the document to translate, select the translation language, and get the translation right away.

This way, you can smartly get the document translated directly from Word.

Conclusion

Globalization and digitalization have made document translation a necessary component of day-to-day activities. However, it has also become easier to translate documents with a few simple clicks. Above, we have presented four simple ways on how to translate Word document into any language.

Follow any one of the above methods and get document translation right away. However, if you want to experience accurate and context-aware Word/PDF translation, then UPDF's AI assistant is the top pick. So, get UPDF and experience the best in document translation technology.