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How to Edit and Proofread PDFs with AI Tools

Editing and proofreading are two different types of text improvement stages that are used as a way to enhance document readability and overcome text errors. Meanwhile, there is a way to manually edit and proofread PDF documents that can consume a lot of time but can be done with more accuracy. However, you can also use AI Tools that can automate your editing and proofreading PDF tasks.

In this article, we will discuss the best PDF toolkit called UPDF to make manual editing straightforward and efficient. And you will also find the top 5 PDF proofreading online tools that will make PDF text improvements much easier and more convenient in part 3.

Part 1: How to Edit and Proofread PDF with UPDF

UPDF is a recognized PDF management tool that provides PDF editing in a simplified way. Hence, you can easily edit and proofread PDF documents by means of the UPDF text editing facility. Thus, you can write or rewrite the text as per your requirements. There are several font styles available, including different font colors and sizes.

updf proofread pdf

With this PDF toolkit editing, you can also control and edit images by cropping, rotating, splitting, extracting, and more. Concurrently, editing the links using this PDF tool is also possible to style the appearance of the applied links.

Step-by-Step Guide to Edit and Proofread PDF

By using UPDF, you can conveniently edit your PDF text without damaging the layout of your documents or affecting the text orientation. To know how to proceed with text editing, these steps will help you move forward:

Step 1: Start the Editing and Proofreading Process

Start by downloading and installing the latest version of UPDF, or you can update the already installed version on your device. Next, press "Open File" from the homepage and import your PDF file to open it.

From the toolbar on the left side, click the "Edit PDF" tool. You will now see that all the content of your document is editable. Next, move the cursor to the desired part of the text, perform a double-click, and start writing or rewriting the text.

editing and proofreading pdf

Step 2: Implement the PDF Annotations

To implement annotations to your proofread PDF document, click the "Comment" icon from the toolbar on the screen's left side. Continue to select from different annotation tools available from the top of the screen. Choose your desired annotation tool, move the cursor in the required part of the text, and apply specific annotation. UPDF supports the following tools:

  • Highlight, strikethrough, underline, squiggly
  • Text box, typewriter, text callout
  • Pencil, eraser, shapes, stickers, stamps, signatures
annotate and proofread pdf

Step 3: Save the Edited PDF File

After you're done with applying editing and annotations, continue to save the file. For this, press the "Save as Other" icon from the toolbar on the screen's right side. From the panel, tap the "Save As" option, choose the location where you want to save the file, and press "Save."

sae the proofread pdf

After introducing the steps to edit and proofread PDFs, you may want to download UPDF. Please click the button below.

Part 2: More Introduction about UPDF PDF Proofreader

Taking PDF editing and managing to the next level, UPDF is the best PDF management tool. By using UPDF, you cannot only edit your PDF documents but you can also read PDFs in the desired page layout or dark mode viewing facility. The exciting thing is that UPDF maintains your document's original page layout during the editing process.

The availability of UPDF Cloud is a great facility to collaborate on PDF documents across devices and networks. After all, users traveling around the world can easily edit and organize PDFs through Cloud accessibility. Meanwhile, the annotation from UPDF is essential to enhance your document interactivity with the ability to add comments, sticky notes, text underlines and highlights, text boxes, stamps, stickers, and even electronic signatures.

Key Features of UPDF PDF Proofreader

  • ChatGPT Integration: UPDF will integrate with ChatGPT in June 2023 soon. With the help of UPDF ChatGPT integration, you can perform multiple tasks like editing, proofreading, grammar checking, research, and summarizing PDF content with AI.
  • Organizing PDFs: By using UPDF, you can organize your proofread PDF documents. This can be done utilizing cropping, rotating, splitting, extracting, and re-arranging your document pages. Meanwhile, managing PDFs is crucial to maintain the quality and information of your document.
  • PDF OCR: UPDF comes with AI-powered OCR technology that allows you to convert your scanned PDFs, images, and proofread paper documents into editable and searchable PDFs. In total, 38 languages are supported in this OCR tool with 3 different supported layouts.
  • Page Tools: There is the availability of page tools like watermarks, backgrounds, as well as headers, and footers. With watermarks, you can add unique watermarks to your documents to prevent theft. With background, you can change the background color of the PDF. Furthermore, headers and footers can help set the page layout.
  • Batch Tools: The batch facility from UPDF allows you to batch convert, combine, insert, print, and encrypt PDFs simultaneously. Thus, you don't need to process different documents separately when you can save time using the batch tools of UPDF.

Part 3: Top 5 Online AI PDF Proofreaders

Although the internet is filled with several PDF proofreading online tools that you can use to proofread and edit your PDF documents without hassles. However, selecting the right tool for yourself is a difficult task. Here you'll find 5 different PDF proofreader tools to help you get started with document proofreading and editing:

1. WordVice AI

WordVice AI is a perfect AI grammar-checking tool for documents like academic papers, assignments, SOPs, emails, whitepapers, and other types of English writing documents. Since this is an automated proofread PDF online tool, thus it checks for grammar and punctuation in a real-time scenario. Meanwhile, the tone and style of the text, including the use of vocabulary, is also corrected.

There are also sentence-level suggestions and feedback boxes to further improve your writing style with the natural use of English. With just one click, your proofreading for the text begins in an instant way.

wordvice proofread pdf tool

2. pdfFiller

Get your writing improved with the pdfFiller proofread PDF tool. By using pdfFiller, you can begin proofreading your PDF documents with accuracy and consistency. You simply need to upload your PDF, and the software will start processing the proofreading schema on your document. In fact, you can also edit your proofread document with different customizations and markup tools.

The platform is simple to use with easy and convenient tool navigation around. Moreover, you can share documents with your friends, relatives, or colleagues. The supported file formats include PDF, Word, PowerPoint, JPEG, PNG, and Text.

pdffiller ai pdf proofreading online

3. Proofed

Overcome errors in your writing with Proofed Proofread PDF online tool. This specialist PDF editing service provides best-in-class proofreading and editing service to enhance the quality of your written content. After uploading your documents, you're required to select between editing and proofreading options.

You'll also need to provide details of your document and other instructions. After payment, editors will begin editing or proofreading your document, and you can therefore download the adjusted PDF from your user area.

proofed ai proofread pdf online

4. Writer

Using the Writer proofread PDF online tool, you can extend the quality of your writing in a simplified yet efficient way. After all, this proofreading tool can ideally check for errors in writing style, spelling, grammar, tone, word choice, etc. Subsequently, when you add your text, you will also receive a response on the persisting issues in the text.

Meanwhile, this tool is backed by AI technology that acts as a perfect writing assistant to the problems in your text. This tool is a valuable assistance for teachers, business professionals, students, companies, and writers.

writer ai pdf proof reader

5. Trinka

Make your written content more professional and consistent using Trinka editing and proofreading PDF online tools. In general, this writing tool has dedicated solutions to overcome errors and improve the writing style of your text. This is done by correcting tone, punctuation, spelling, grammar, and other writing parameters. The tool is powered by advanced AI solutions to automate the checking process.

Ideally, you can choose between US/UK writing styles to make your edited document more suited to the target audience. Meanwhile, the incorrect word choice is also rectified and sorted out.

trinka ai pdf proof reader

Part 4: FAQs on Proofreading PDFs

1. What is editing vs. proofreading PDF?

Editing and proofreading are two different ways to improve the writing style of the text. Editing is commonly used to assess citations, clarity, and tone of the text within a document. In contrast, proofreading is used to eliminate grammar, punctuation, and spelling mistakes within PDF documents.

2. Can ChatGPT proofread PDFs?

Although ChatGPT cannot interact with or process PDF files directly if you use it online. But if you use the ChatGPT integrated into UPDF, you can directly use its ability to edit and proofread the PDF.

3. How do I proofread a PDF without Adobe Acrobat?

By using UPDF, you can proofread PDFs without hassles. Simply navigate into the edit function of the UPDF and replace the existing text with the new proofread text.


As the need for digital documents rises, there is the existence of more typos and other mistakes within the texts. Apparently, there's a way to manually proofread and edit the text to overcome these issues in the text, but of course, the manual process will swallow a lot of your time and resources.

The better and most reliable way is to pursue reliable proofread PDF online tools. In this article, you discovered 5 proofread PDF tools, alongside UPDF, that offer great assistance with respect to PDF editing.