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How to Scan a Document into Email? (One/Multiple Documents)

Have you ever needed to send a paper document but didn't know how to scan it into an email? If yes, then you are not alone!

This problem is very common in today's digital world. Many people encounter it in their daily lives. Therefore, knowing how to scan a document into email can be very helpful.

You can easily submit paperwork, share contracts online, or send signed forms with just a simple click.

This article will explore two methods for scanning a paper document into an email. Follow their step-by-step guides, and you'll be able to scan and email any document.

Let's get started!

Part 1. How to Scan a Paper Document into an Email?

If you need to send a paper document and don't have a scanner, UPDF is here to the rescue. You can use this amazing tool to scan and send documents via email. However, you must be wondering why you should choose it. Well, we have various reasons for that.

First, UPDF is very user-friendly. You don't need any technical skills to use it. This tool can easily do the job in just a few simple clicks. Also, UPDF is your one-stop solution. It allows you to scan and email the document in one place. You don't have to switch to multiple apps.

Second, UPDF offers many other features that make it stand out. You can edit PDFs, annotate them, and convert them to other formats as well. This means you can customize your scanned document before emailing it. For example, you can add notes, highlight important parts, or change the format to suit your needs.

Now, you must want to know how to scan a paper document into an email using UPDF. Let's explore the step-by-step guide together! But before starting, don't forget to click the below button to download it to your laptop, iOS, and Android for go-to use.

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Steps to Scan a Paper Document into an Email Using UPDF

Connect your scanner to your computer after successfully installing UPDF on your device. Then, follow the instructions given below:

Step 1: Launch the UPDF app and click "File" on the top left. Then, click "Create" > "PDF from Scanner."

Step 2: Next, you will see the below interface. Place your paper document in the scanner and customize the Scan and File settings. Then, click the "Scan" button on the right menu.

Step 3: You will see your document on the UPDF screen in a few seconds. Select "Scan Completed" and click "OK." You will see the PDF in UPDF automatically.

Step 4 :You can either send it directly from the UPDF or save your PDF file, attach it to the email, and send it. To use UPDF to send it, click on the "Send File by Email" to send it with your email directly or you can click on the "Share this File with Others" > "Share with Others", enter the email and write the email content, click on the "Send" to send the scanned document to the person you need directly.

Did you see how easy it has become to scan a paper document into an email? So, what are you waiting for? Download UPDF now and send your paper documents hassle-free.

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However, UPDF is not limited to scanning documents to mail. It has many other useful features.

Key Features of UPDF

Some of the key features of UPDF are as follows:

  • Edit PDFs: Change your PDF files' text, images, and other elements.
  • Annotate PDFs: Add comments, highlights, and notes to your PDFs.
  • Convert PDFs: Transform PDFs into various formats like Word, Excel, and PowerPoint.
  • Merge Documents: Combine multiple PDF files into a single document.
  • Secure PDFs: Protect your documents with passwords and permissions.
  • Organize Pages: Rearrange, delete, or add pages within your PDF.
  • OCR Technology: Convert scanned images into editable and searchable text.
  • Cloud Integration: Sync and access your documents across multiple devices via cloud storage.

It is a one-stop solution for managing your documents. Watch this video to learn more about UPDF and see it in action: 

Now, if you are wondering how do I scan multiple documents in one email, UPDF also has a solution for that as well. Let's explore it together!

Part 2. How to Scan Multiple Documents into One Email?

People sometimes want to scan and send multiple documents in one email. The good news is UPDF can also help you with that. You can scan several documents and combine them into a single file. Next, you can rearrange pages, add annotations, and make any necessary edits. Then, you can email the combined document directly from the app.

Steps to Scan Multiple Documents into One Email Using UPDF

Connect your scanner to your computer. Then, follow the instructions given below:

Step 1: Launch the UPDF app and click "File" on the top left. Then, click "Create" > "PDF from Scanner."

Step 2: Next, you will see the below interface. Place your paper document in the scanner and customize the Scan and File settings. If you want to combine all scanned documents into a single document, you can check "Combine into single document" option. Then, click the "Scan" button on the right menu.

Step 3: You will see your document on the UPDF screen in a few seconds. Place other documents in the scanner, and select "Scan more pages." and repeat the process. Once you are done, select "Scan completed" and click "OK."

Step 4: You will see the PDF in UPDF automatically. Now, you can send the multiple scanned documents via email with the same steps mentioned in the part 1.

This keeps everything organized and ensures your recipient gets all the documents they need in one go. Download UPDF now and simplify your document management.

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Part 3. FAQS About How to Scan into Email

Q. How to Scan a Document into Email on Mac?

Here is how to scan a document into email on Mac:

  1. Connect your scanner to your Mac and turn it on.
  2. Now, click the Apple logo on the top-left side.
  3. Select "System Settings" > "Printers & Scanners."
  4. Click on your scanner > "Options" > enable "Use Document Feeder."
  5. Save the scanned document to your desired folder.
  6. Open the Mail app on your Mac and attach your scanned PDFs.

Q. How to Scan a Document into Email on iPhone?

Here is how to scan a document into email on an iPhone:

  1. Install the UPDF app for iOS from the App Store.
  2. Once the installation is completed, launch the app on your iPhone.
  3. Click the plus "+" icon and select "Scan." Position your document in view and capture the scan.
  4. Use UPDF's editing tools to customize your image.
  5. Click the share icon, select "Email," and send your email.

Q. How to Scan a Document into Email on Android?

The best answer to how to scan into email on Android is Google Drive. Here is how you can scan a document on Android using Google Drive:

  1. First, open Google Drive on your device.
  2. Click the "+" icon to add a new document.
  3. Click a picture of the document.
  4. Convert the image to a scanned PDF.
  5. Click "Share" and then select your mail app.
  6. Send the document via email.

Final Words

Let's wrap it up! Learning how to scan a document into email is a valuable skill in today's world. No matter, if you are using Windows, Mac, iOS, or Android, the process can be very simple with the right tools.

UPDF is a great platform to scan. edit, and email documents in one place. It also offers other features like PDF editing, annotation, conversion, and more. These features make it a complete solution for document management. So, what are you waiting for? Download UPDF now and experience how easy it can be to scan a document into email!

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