Easy-to-Follow Guide to Save PowerPoint as PDF with Notes

Sharing PowerPoint presentations can sometimes lead to formatting issues when opened with different software. So, saving the PPT file as PDF is the best solution to ensure consistent formatting. This simple process preserves the layout, fonts, and images, making it accessible over various platforms like Windows, macOS, iOS, and Android. Below, we will guide you through the quick steps to save PowerPoint as a PDF with notes.

Part 1. How to Save PowerPoint as PDF with Notes on Windows/Mac/Online

Many PDF editing tools are available, but finding one that can turn a PowerPoint into a PDF and keep the notes is a big task. So, this post will show you how to do it if you need to keep your PowerPoint notes. Just follow these steps.

Method 1. Save PowerPoint as PDF Easily with 1 Click

It is pretty hard to find a proper way to save a PPT as a PDF and then make changes in the converted PDF. Luckily, UPDF can do this for you. The best part is that it allows you to play the converted PDF as a slideshow. Follow the steps below:

• Download and launch UPDF on your computer, and then click Tools > Other > PDF from PowerPoint.

• After successfully saving your PowerPoint file as a PDF, you can edit text/images/links and add more notes with the provided editing and annotating tools.

• Upon editing your converted file, you can also utilize UPDF to slideshow the pages of the document. You can either choose to start the slideshow from the start or from the current page. During this presentation slideshow, you can utilize a pen or laser pointer to highlight the information from the document.

Method 2. Save PowerPoint with Notes as PDF on Windows

The following steps will guide you to save your PowerPoint file with notes as a PDF file on your Windows PC.

• Firstly, open your PowerPoint presentation.
• Now, click on the "File" button on the top left corner of your Windows.
• Click the "Export" from the dropdown menu.
• After that, select "Create PDF/XPS doc".

• Now, you will see the "select" options.
• Click on "publish as PDF" or "XPS".
• After that, select the "note pages".
• Lastly, click the "OK" button to complete the steps and save.

Method 3. Save PowerPoint with Notes as PDF on Mac

Here are the steps you need to follow to save your PowerPoint file as a PDF on a Mac.

• Firstly, open your PowerPoint presentation file.
• Now, click "File" on the top left of your Mac and select the "Print" button.

• After that, click the dropdown menu from the option "Layout," and select "Notes".
• Lastly, click on "Save as PDF" and complete the process.

Method 4. Save PowerPoint with Notes as PDF Online

You can convert your PowerPoint presentation to PDF using a free online PDF editor like Smallpdf. And this is how you do it.

• Firstly, open your PowerPoint file.
• Now, choose the "Select a file" button on your PC.
• After that, drag your selected file into the provided drop box.
• Convert your PowerPoint file to PDF by choosing the "select" button.

You can now download and share the PDF file once it has been converted to PDF.

Also, before saving the presentation as a PDF, it's important to check for an option to include speaker notes. This option is typically labeled as "Options," "Settings," or similar. It might be located under "More options" or a related label. Click on this option to access additional settings.

Also Read: How to Convert PPT to Google Slides

Part 2: How Can You Save Only the PowerPoint Comments as PDF?

Transitioning from saving the entire PPT as a PDF to specifically saving only the comments is straightforward. Here's how to do it by following some easy steps:

Step 1: First of all, access the PowerPoint on your desktop. Then, go to the home page and import the PPT file with the comments you want to convert to PDF format.

Step 2: Following this, hit the "File" tab from the upper left corner of the window. After this, you have to choose the "Print" option from the toolbar on the left of your screen. Now, a pop-up window with different print settings will appear on your screen. From here, tap on the "Printer" drop-down menu and select the "Microsoft Print to PDF" option.

Step 3: Afterward, go to the "Settings" section and click on the "Full Page Slides" drop-down menu. From this drop-down list, hit the "Print Comments" option to print PowerPoint comments. At the end, click on the "Print" at the top of the page to get comments in PDF format.

Part 3. Why Should I Save PowerPoint as PDF with Notes?

In today's competitive business world, keeping shared data safe is vital. So, turning your PowerPoint into a PDF is the best way to ensure your audience sees your presentation exactly as you planned. And you will have the following perks by saving your PowerPoint as a PDF.

1. Keep Your Data Safe

So, if you want to share your files without fear of someone changing your data try saving your PowerPoint as a PDF. A PDF shows your work exactly as you made it and can't be changed once saved. Plus, you can put a password on it for extra safety.

2. Make your Data Portable

You and your team can open the file on any computer or device with a PDF. UPDF, a free tool that works with all operating systems, supports this file type.

3. Make Your Presentation Fun and Engaging

A PDF lets you see your work exactly as you made it, including any pictures, words, or designs. You can add links, movies, and music. And even you can attach other files to your PDF.

4. Find Parts of the Document and Share Easily

A PDF helps you arrange your data so it's easy to find. You can make a table of contents for your file. And it can link you to specific parts of your document.

Also, a PDF lets you adjust your file to your liking before sharing it. It also enables you to tweak your slides. And this is to make your presentation more attractive to your audience.

Part 4. Bonus Tip: Can You Take Notes on A PDF PowerPoint?

Yes, you can take notes on a PDF PowerPoint. To help new users understand the content on the file quickly, it's a good idea to add notes to them. These notes can highlight the main points and give clear directions on what needs to be done. They're especially useful for important PDF files because they make it clear what the document is about.

With the help of UPDF, you can easily take notes on a PDF PowerPoint. UPDF is a robust tool for reading and marking up PDFs. You can use it on Android, Mac, or Windows. It's super simple to use UPDF to take notes on your PDF. Let's see how you can do this. But before that, please click the button below to download UPDF on your computer.

Step 1. Import PDF File to UPDF

On the home page of UPDF, firstly, you need to import your PDF file by tapping the "open file" button.

Step 2. The Comment Mode

Now from the left menu, you can select "Comment" in Tools. And here, you can see many annotation tools. It includes textbox, highlight, shapes, sticky notes, strikethrough, typewriter, and underline.

Step 3. Take Notes on the PDF

Lastly, click the "Sticky note" button to take a note on the PDF. After that, click anywhere in the document to place the note. Also, you can put the reviews in the pop-up menu.

That's all there is to take notes on PDFs using UPDF. If you want to learn other helpful annotation tools to add notes, you can check UPDF to find a tool to enhance your work.

Other Features of UPDF

• Mobile devices, Windows, and macOS are all compatible with UPDF.
• You can easily share the PDF presentations with notes to others via a link or email.
• With UPDF, your PDF presentations with notes can be encrypted and password-protected for enhanced security.

Conclusion

You can find the most appropriate method from all those available in this post, whether you are a Windows or a Mac user. Saving PowerPoint presentations as "PDFs" with notes is a good idea because it keeps everything looking the same no matter what device people use. It's also easier to share with others. If you have lots of important notes in your presentation, don't worry! The ways mentioned above are to ensure those notes stay with your PDF when you save them.

Also, you can directly save the PPT documents as "PDF" with notes using Microsoft PowerPoint. And it's also possible to convert PPT to PDF and add comments with PDF editors, such as UPDF. If you like UPDF, you can download it via the below button and use it now.