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Want To Know How To Highlight a Text in PowerPoint? Learn How!

In PowerPoint, highlighting text can be a powerful tool to emphasize key points and draw attention to important information within your slides. Whether you are creating a slide for a business meeting, educational purposes, or any other scenario, mastering the art of highlighting text can greatly enhance the visual impact of your content. This document will walk you through highlighting text in PowerPoint, along with useful tips and tricks. Additionally, we will explore the capabilities of the UPDF application, which can further enhance your text-highlighting experience by providing advanced features and functionalities. Get ready to make your text stand out and captivate your audience in PowerPoint like never before.

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Part 1. 3 Easy Common Ways to Highlight Text in PowerPoint

Let's dive in and explore the power of text highlighting in PowerPoint. Highlighting text in PowerPoint is a simple yet effective way to emphasize key information in your presentations. You can make important points stand out and guide your audience's attention with a few clicks. Let's explore some easy and common methods to highlight text in PowerPoint. From changing the font color to using the highlighting tool, you'll discover practical techniques that will elevate the visual impact of your slides and make your message more impactful.

Method 1: Changing Font Color

Changing font color is a fundamental technique in PowerPoint that allows you to enhance your text's visual appeal and impact. Color adjustment can create emphasis, highlight important points, and ensure readability. Below are the steps:

  • Launch the PowerPoint application on your device and open the PPT file in which you want to highlight the text.
  • Select the text you wish to alter by clicking and dragging the mouse over it.
  • In the PowerPoint toolbar, locate the Home tab.
  • In the Font Group, locate the Font Color button. It typically resembles an A with a colored underline.
  • Click on the Font Color drop-down button to open the color palette.
  • Choose a color from the palette you want to use for your text. You can select from the predefined colors or click More Colors to access a broader range of options.
choose highlight color in powerpoint
  • Once you've chosen the desired color, the selected text will update accordingly.


  • Excessive usage of multiple font colors might result in a crowded and confusing appearance, reducing the overall visual cohesion of your presentation.
  • Frequent changes in font color might lead to inconsistencies in the design of your presentation.
  • This method will only allow you to highlight text with different colors, and it sometimes cannot satisfy your need for more highlighting options.

Method 2: Using the Glow Effects

Using glow effects to highlight text in PowerPoint adds a visually captivating element to your presentations. By applying a glowing outline to selected text, you can draw attention to key points and create a unique visual impact. Here are the steps to do so:

  • Open your PPT file in the PowerPoint.
  • Select the text you wish to alter by clicking and dragging the mouse over it.
  • In the PowerPoint toolbar, locate the Format tab.
  • Locate the Word Art section, and click the Text Effect dropdown button.
  • Hover the cursor on the Glow button, and on the right pane, choose the Glow effect you want.
glow effects highlight in ppt


  • Excessive or overly bright glow effects can distract the audience from the content of your presentation, diminishing its effectiveness.
  • Inconsistent use of glow effects across slides may result in a disjointed visual experience, affecting the overall cohesion of your presentation.
  • Similar to the first method, highlighting text in PPT with Glow effects cannot satisfy your needs sometimes, and it might affect the animations.

Method 3: Using Shapes

Except for the above two methods, you can also highlight the text in PowerPoint by using the shapes. Here are the steps:

  • Open your PowerPoint presentation and click on the Insert tab. in the toolbar.
  • From the Illustrations group, click on the Shapes button.
  • Choose the desired shape from the drop-down menu.
  • Type your desired text within the shape. Then, click on the Format Tab, and locate the Shape Fill to change the shape's color.
select shape fill in ppt


  • It is inconvenient to customize the shape fill or color.
  • It is hard to circle the text that you want to highlight.

Part 2. A Universal Way to Highlight Text in PowerPoint on All Platforms

While the above-mentioned common methods can help to highlight text in PowerPoint in an indirect way, you may want to find a easier and universal method. In this case, UPDF comes to help. UPDF offers a versatile and platform-independent solution for highlighting text in PowerPoint presentations. It ensures consistent and seamless text-highlighting capabilities regardless of your operating system or device. From Windows to macOS, iOS to Android, you'll learn the steps to highlight text using UPDF, empowering you to create captivating presentations effortlessly and effectively.

#1: How to Highlight Text in PowerPoint with UPDF

  • Save the PowerPoint in PDF Format.
  • Launch the UPDF software on either Mac or Windows Device.
  • On the Toolbar, click on the File Tab. From the Menu, choose the Open button. Locate the PDF file on your device, and click the Open Button.
  • On the screen's left side, click the Comment button.
  • Then Locate the Highlight icon on the Toolbar.
  • Choose the highlighting color to use, then select the text you want to highlight.


Mastering the art of highlighting text in PowerPoint is essential for creating impactful presentations. By following the provided steps and considering the pros and cons of each approach, you can effectively highlight text in PowerPoint and enhance your slides' visual appeal and readability. Whether you change the font color, use the built-in highlighting tool, apply glow effects, or utilize shapes, each method offers unique advantages in drawing attention to key points and emphasizing important information. Additionally, with UPDF for Windows/Mac/iOS/Android, you're set to highlight the text in PowerPoint files. With these techniques, you're ready to captivate your audience and deliver compelling presentations that leave a lasting impression.

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