[Full Guide] How to Send PDF Fax from Gmail?

Want to send a PDF fax from Gmail? You are in the right place. You don't need a physical fax machine anymore. You can send a PDF fax from Gmail within minutes. That's what we will learn in this guide.

Before you send your fax, you may need to edit, sign, or secure your PDF. All that is possible with UPDF, as it provides a one-stop, intuitive platform to prepare your documents before sending them through Gmail. Download UPDF to make your PDF files ready and read along to learn how to fax a PDF from Gmail.

Part 1. Can You Send a Fax Directly from Gmail?

Gmail doesn't support faxing directly. You won't find any built-in option to fax documents through Gmail. However, that's not the end.

You can still fax documents through Gmail using an online fax service provider. Fax.Plus and HelloFax are two popular online fax providers that integrate with your email account.

These platforms allow you to send faxes by simply emailing your document to a special fax address. Think of them as a bridge between your Gmail and the recipient's fax machine.

Simply put, Gmail itself cannot send faxes, but its integration with online fax services makes it possible. Head to the next part to learn how to send a PDF fax from Gmail.

Part 2. Steps to Send a PDF Fax from Gmail

Many fax tools can integrate with Gmail and help you send faxes. Let's take Fax.Plus as an example. Follow the steps below to send a PDF fax from Gmail with Fax.Plus:

Step 1. Open Gmail from your web browser and click the "+" icon in the right sidebar.

Step 2. Search and install the "Fax.Plus" add-on from the Google Workspace Marketplace.

Step 3. After installation, you will see the Fax.Plus icon on the right sidebar in Gmail. Click on it, enter the recipient's fax number with the country code, and tap "New Fax".

Step 4. Gmail will create a new email with the recipient's fax address pre-filled in the "To" area. Afterward, click the "Attachment" icon to add the PDF you want to fax as an email attachment. Moreover, type the email body, which acts as a cover page.

Step 5. Click "Send".

That's it! This way, your PDF fax is successfully sent to the recipient's fax machine.

Part 3. Prepare Your PDF with UPDF Before Faxing

Knowing how to send a PDF fax from Gmail is one thing, but you also need to ensure that the PDF is properly formatted, signed, and compressed. That's where UPDF steps in.

UPDF is an AI-driven PDF editor that packs all the features we need to handle PDFs under one intuitive platform. Some of its core features we can use to prepare a PDF include:

• Edit & Annotate: Add signatures, highlights, or notes to your PDF.
• Compress: Reduce file size for smooth fax delivery. It also lets you compress multiple files at once with its batch compression option.
• Convert: Convert Word, Excel, or image files to PDF before faxing. You can also batch convert several documents simultaneously.
• Organize: Rearrange pages in the right order. You can rotate, delete, insert, split, and perform additional actions to organize the PDF.

Bonus Tip: Once you have received a faxed PDF, you can use UPDF's OCR feature to make the scanned PDF’s content searchable and editable. The OCR feature can extract the content from the PDF in over 38 languages.

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Part 4. Tips for a Successful PDF Fax

Before we wrap up, check out these useful tips for sending a successful PDF fax through Gmail:

• Make sure the PDF is clear and not password-protected.
• Keep file size manageable for faster delivery.
• Always include a cover page for clarity.
• Double-check the fax number to avoid delivery errors.

Part 5. FAQs

Conclusion

It's not rocket science to send a PDF fax from Gmail. All it requires is using the right online fax tool with Gmail to get the job done. Therefore, you can either integrate Fax.Plus with your Gmail or look for other reputable email-to-fax providers to send documents.

Before faxing, remember to prepare your PDF with UPDF. It helps you easily edit, sign, compress, or organize PDFs and make your document fax-ready with ease.