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How to Insert PDF into PowerPoint: A Textbook Guide to Read

When creating presentations, PowerPoint is the go-to tool for most professionals. However, sometimes you may need to include a PDF document to provide additional information or showcase data that cannot be easily recreated in PowerPoint. So, whether you're presenting to colleagues, clients, or investors, you can enhance your presentation by inserting PDFs into your slides. Inserting a PDF into PowerPoint may seem daunting, but it's simple with the right steps and tools like UPDF. In this guide, we'll take you through how to insert a PDF into PowerPoint step-by-step. Following these instructions, you can seamlessly integrate PDFs into your presentations, making them more engaging and informative. Let's get started!

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Part 1: Common Scenarios Where You Might Need to Insert a PDF into PowerPoint

Getting content out of a PDF file can be challenging compared to other document types. However, two options are available depending on the intended use of the PDF content.

  • To keep a PDF as a support document for your Slides: Insert the complete PDF into the slide as an object you may access and examine throughout your presentation. One common scenario is requiring lengthy documents, such as research papers, reports, or whitepapers, without overwhelming your slides. By inserting the PDF, you can provide your audience with a comprehensive resource they can refer to later.
  • To show content from a PDF on a presentation: Take a screenshot of the desired section of a PDF and paste it into your slide. By inserting the PDF as a screenshot, you can ensure that the document's original formatting, layout, and design remain intact, providing a visually appealing and professional representation.

Part 2: Using PDFs as Support Documents in PowerPoint Presentations

Sometimes, PowerPoint slides may not be enough to present complex or lengthy information to your audience. In these cases, using PDFs as support documents can be a great solution. By inserting PDFs into your PowerPoint presentation, you can provide additional resources for your audience to refer to and enhance the credibility of your presentation. In this guide, we'll show you methods to add PDFs as support documents in PowerPoint presentations and take your presentation to the next level.

Method 1: Turn PDF into A Link and Insert it into Your Presentation (Use the sharing feature of UPDF)

Adding clickable links to your PowerPoint presentations can enhance audience engagement and provide access to additional information. With UPDF's sharing feature, you can easily turn PDFs into clickable links and seamlessly incorporate them into your presentations. Here are the steps to follow:

  • To get started, download and launch the UPDF application on your device.

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  • Then, open the PDF file you want to share.
  • Click the "Share this file with others" button in the right toolbar. On clicking, a Share Dialogue Box pops up.
  • In the dialogue box, hit the Create button to generate the link. Then, hit the Copy icon to copy the link to your clipboard.
  • Finally, launch the PowerPoint, and open the presentation you want to add the link to. Locate where you want to paste the PDF link and press the CTRL + V keys.

Tip: UPDF is more than a tool for adding PDF to PowerPoint, it also does a good job in editing/annotating/combining/splitting PDF(s).

Method 2: Insert PDF into PowerPoint as An Attachment (Insert as an object)

If you want to add PDFs as support documents in your PowerPoint presentation, it's a quick and easy process. By following these simple steps, you can enhance the information provided in your presentation and make it more visually appealing. The steps are as follows:

  • Open your PowerPoint presentation and select the page where you want to insert the PDF.
  • Click the Insert tab in the top toolbar and select Object from the Text group.
  • In the Object dialog box, click Create from File option. Select the Browse button to locate the PDF document you want to add to your presentation.
  • Click on OK, and a PDF icon will appear on the slide.
  • Double-click the icon to open the PDF within PowerPoint.
  • If you want to resize or move the PDF, click on it and drag the corners or the center to the desired location.
  • Save your presentation to ensure the PDF is embedded.

Part 3: Insert PDF into PowerPoint to Showcase Content

When you need to showcase the content of a PDF document in your PowerPoint presentation, inserting the PDF directly into your slides can be a powerful tool. This allows you to visually display the original layout, graphics, and text within your presentation, providing a seamless viewing experience for your audience. We'll walk you through how to insert a PDF into PowerPoint, enabling you to effectively showcase the content of the PDF and elevate the impact of your presentation.

Method 1: Insert a PDF to PowerPoint as a Picture

While inserting a PDF into a PowerPoint presentation can be useful, sometimes you might only want to include a single page or image from a PDF file. In this case, you can insert a PDF into PowerPoint as a picture. If you want to add a PDF file to your PowerPoint presentation as an image, you can do so easily. Here are the steps to follow:

  • Open the PDF file and navigate to the page you want to insert as a picture.
  • Press the Prt Sc (Print Screen) key on your keyboard to capture the screen image of the PDF page.
  • Open PowerPoint and locate the page where you want to add the PDF as a picture.
  • Click the Insert tab in the top toolbar and select Picture from the Images section.
  • Select the saved screenshot on your device and insert it in the select presentation.

Alternatively, follow these steps:

  • Open the PDF file in the UPDF application. Then, open the PowerPoint Presentation you want to insert the Picture.
  • Go to the slide where you wish to insert the PDF as an image and click Insert Tab.
  • In the Images section, click on the Screenshot drop-down button.
  • From the menu, select the Screen Clipping button. Clip the part of the PDF file you want to insert into your presentation. Resize and position the Picture in your presentation.

Method 2: Export PDF to PPT and Combine 2 PPT Files into One

You can also combine the PDF with the PPT file. However, combining numerous PowerPoint presentations or converting a PDF file to PPT might take time. Fortunately, UPDF offers a straightforward way to combine PDF with PPT. Here are the steps to follow:

  • Download and launch the UPDF application on your device.

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  • Open the PDF document to be converted to PPT. Then, locate the Export PDF icon on the right pane of UPDF.
  • From the Export dialogue box, click on the PowerPoint button.
  • On the Export dialogue box, set the output as the PowerPoint and set your document language. Then, select the number of pages you want to convert to PPT in the Page Range section. Finally, hit the Export Button.
  • Once the conversion is complete, open PowerPoint and create a new presentation or open the already existing one.
  • Click on the Review tab in the top menu bar and select Compare in the Compare group.
  • Then, select the PPT file you want to merge with the Existing.

Method 3: Convert PPT to PDF and Combine 2 PDF Files into One

If you want to insert a PDF file into your PowerPoint presentation, you can also choose to convert the PowerPoint presentation to PDF format and merge these two PDF files into a single document. In this way, it can simplify the sharing and organizing of information. With UPDF, you can effortlessly convert PPT to PDF and combine two PDF files into one, streamlining your workflow. Follow this guide for easy step-by-step instructions.

  • Launch the UPDF application and click on the Batch button.

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  • In the Batch Process screen, click the Combine button.
  • Add the PPT file you want to convert to PDF. Then, hit the Apply button. Once the PPT file is converted to PDF, open one of the extracted PDF files.
  • Then, locate the Organize Pages button on the left side of the document.
  • Click the Insert button on the top menu of the select pages screen. From the drop-down menu, choose the From File button, and add the other PDF file you want to merge. Use Cursor to move and re-arrange the Pages.

Conclusion

In conclusion, inserting a PDF into PowerPoint can greatly enhance your presentations' visual appeal and information delivery. Additionally, tools like UPDF offer convenient solutions for converting PDF to PPT, allowing for seamless integration of PDF content into your PowerPoint presentations. UPDF simplifies converting PPT to PDF, combining multiple PDF files, and merging them into a single document. This enables you to organize and share your presentations in a unified format efficiently. You can simply incorporate PDFs into PowerPoint, create visually interesting slides, and improve the overall impact of your presentations by harnessing the features of UPDF and following the step-by-step instructions offered.

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