From Costly to Efficient: How UPDF Transformed Novadis' Document Workflow

Global organizations are looking for cost-friendly, feature-rich, and user-friendly solutions to modernize their operations. That's what led Novadis to UPDF, an advanced PDF management tool to tackle operational costs and complex document processes. Follow along to learn how UPDF transformed the document workflow of Novadis.

Part 1. Challenges Before Using UPDF

Novadis is a well-known enterprise that designs state-of-the-art security solutions for businesses. It provides security solutions for IT and networks, access control and intrusion, video surveillance, and third-party integrations.

With ten years of experience and partnership with OnSSI and DDS brands, it offers a unified solution for designing and maintaining security solutions for small to large-scale organizations.

Over the years, Novadis has used Adobe Acrobat Pro to handle its PDF-related activities, like reading, editing, encrypting, conversion, and more. However, the company faced many challenges during this journey, as follows:

1. Less User-Friendly Interface: Novadis employees found Adobe Acrobat Pro's interface less user-friendly. Mastering all its features requires a bit of a learning curve.
2. High Operational Expenditure (OpEx): Adobe Acrobat Pro has expensive premium plans. Acrobat Pro for Teams costs $23.99/month per license. So, Novadis faced OpEx considerably high all year round.
3. Limited AI Assistance: Although Adobe Acrobat Pro provides an AI assistant to help with summarizing or chatting with PDF, Novadis felt that the support was limited and less intuitive.

All the above challenges made Novadis seek a better PDF management tool. That's when UPDF came into the picture.

Part 2. How UPDF Addressed These Challenges

UPDF is a powerful PDF reader/editor tool and an ideal alternative to Adobe Acrobat Pro. It provides a wide range of features to handle almost all PDF-related activities.

Also Read: UPDF vs. Adobe Acrobat >>

So, how UPDF addressed the challenges faced by Novadis is evident from the below points:

1. Financial Stability

What attracted Novadis the most about UPDF is its highly cost-friendly subscription plans. UPDF offers a perpetual (one-time fee) plan for enterprises that costs just $99/user/one-time. So, instead of paying $23.99/month/license with Acrobat Pro, Novadis was able to invest one time and access the tool for life.

2. Streamlined Usability

UPDF offered the most intuitive, easy-to-use interface to access all the features without any learning curve. That's what Novadis employees loved about it. They found its UX very user-friendly.

3. Powerful AI Assistant

UPDF's AI Assistant is more powerful and practical. Novadis employees were able to summarize the document in a specific tone with simple prompts.

Since Novadis handles various types of PDF files, like user guides, technical documents, training materials, contracts, financial reports, project proposals/reports, and more, UPDF's AI Assistant could help in:

• Writing new content for training materials, contracts, etc.
• Summarize long documents.
• Translate reports into different languages.
• Chat with PDF and clarify doubts about it.
• Chat beyond the PDF scope, such as ideating/brainstorming new content.
• Convert PDF to mind maps.

In short, Novadis got a more powerful and practical AI assistant for day-to-day activities.

4. Encryption

For Novadis, document encryption is paramount, given the sensitive nature of the data they handle. UPDF offered exactly that with its advanced encryption.

UPDF supports protecting PDFs by setting an open password or permission password to restrict editing/printing. Secondly, it can easily redact PDF's sensitive information with simple clicks. In addition, it can add tiled watermarks that are not supported by Acrobat.

5. Organize

UPDF helped Novadis employees with effective PDF page organization. For instance, UPDF for Mac supports reversing pages in PDF with one click. This feature is useful, especially after scanning 100+ pages into a digital PDF.

Part 3. Key Features of UPDF Beneficial to Novadis

UPDF offers many features to streamline PDF-related activities, such as editing, annotating, converting, compressing, protecting, and more. However, the key features of UPDF that were highly beneficial to Novadis include:

• UPDF AI Assistant: UPDF AI Assistant has saved a significant amount of time when reading a relatively long document. Novadis employees are able to quickly find the location of the elements they are looking for in the text or ask it to summarize the document in a specific tone. In short, the opportunities are numerous.
• Edit PDF: UPDF has empowered Novadis employees to easily make edits to PDFs. They can modify objects, rewrite them, and do much more effortlessly. Furthermore, UPDF also helps in editing text, images, links, backgrounds, headers/footers, and more.
• Convert PDF: Novadis employees are using the click-based approach of UPDF to convert the file to another format. UPDF supports converting PDF to or from Word, Excel, PPT, image, text, RTF, and plenty of other formats.
• Encrypt PDF: UPDF encryption features help Novadis employees easily encrypt PDFs as required. They can set open or permission passwords, add watermarks, redact sensitive information, and more.

Although Novadis employees are using all the main features of UPDF, the AI assistant, editing, conversion, and encryption are the most popular ones.

Part 4. Impact on Business Operations

Novadis has witnessed remarkable impacts on business operations after subscribing to UPDF. Most Novadis employees now use UPDF to handle day-to-day activities and have no complaints about the tool.

Some of the prominent impacts Novadis witnessed on business operations include:

• Cost Saving: Novadis significantly reduced its OpEx related to document management after subscribing to UPDF.
• Better Security: Novadis employees can now encrypt and optimize documents' security with UPDF's advanced security features.
• Increased Operational Efficiency: Novadis employees are able to easily leverage the intuitive features of UPDF, such as editing, organizing, and others. This has led to an increase in operational efficiency.

In short, Novadis has optimized its document management activities and saved significant capital after it subscribed to UPDF.

Part 5. Recommendations

The positive experience with UPDF has encouraged Novadis to recommend UPDF to other enterprises. According to Novadis, the UX and cost of acquisition are relentless. UPDF offers all the advanced PDF features in a unified interface and the cheapest plans. Therefore, Novadis is recommending UPDF to others in its industry.

Conclusion

Novadis had struggled with high operational expenses and the complex functionalities of Adobe Acrobat Pro but found UPDF to be the ideal replacement. UPDF has enabled Novadis to enjoy a user-friendly interface, advanced PDF management features, a powerful AI assistant, and highly cost-effective plans.

In short, UPDF has resolved the document management challenges for Novadis and is all set to facilitate hundreds of other organizations looking for an efficient, affordable, and comprehensive PDF solution. So, don't miss out on the opportunity to streamline your operations—explore UPDF today and get started.

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