Top 10 AI Tools to Boost Productivity and Get More Done

With so many brilliant new AI (Artificial Intelligence) tools on the market, it can be difficult to assess which one is right for you. The right tool will differ depending on whether you're working as an individual or with a team, what your budget is, and what you're trying to achieve. Some artificial intelligence tools are niche and are excellent at one thing (like image generation or producing document summaries). Other AI tools can do lots of different things: writing creatively, editing copy and generating unique images in one go.

Here's an AI tools list to help you understand which software is the best available right now, and who it is best suited for.

What are the Types of Artificial Intelligence Tools?

The three main types of AI tools are text generation, document analysis and art generation.

Text generation is the process of creating written content, such as essays, emails, short and long-form articles, translations, recipes, or conversations, from a prompt. An input instruction can be used to specify the number of words the AI tool should generate, and in what style.

Document analysis is a type of AI tool used across many industries. It refers to the processing and interpretation of text for the purpose of producing summaries, extracting data, analyzing resumes or applications or something else.

An art generation tool produces unique visual images based on a human-written prompt. This could mean producing an image from scratch or it could mean adding additional features to an existing image.

Other, newer types of artificial intelligence tools coming into the market include video editing tools, video generation and audio generation.

The Ultimate List of Top 10 AI Tools (Fresh Update with Ranking)

So, what are the best AI tools available on the market?

1.      UPDF AI

UPDF AI is widely acknowledged as the best AI tool for working with PDF documents. The tool can summarize, translate, explain, and rewrite your PDF document, allowing you to get more done in a shorter space of time. Try the AI features for free by clicking the button below.

The free plan allows users to upload three PDF documents up to 100MB each, with up to 100 pages each. Users can ask up to 100 questions on this plan, allowing them to have their PDFs summarized, translated, or explained. The premium plan is $5 per month and enables users to upload 100 PDFs per month of up to 2GB each. Users on this paid plan can ask up to 1000 questions per month. If purchasing UPDF together with the UPDF AI add-on, users can get an exclusive discount. Get it now before the grand offer expires.

UPDF is available on Windows and Mac and has two modes: Chat mode and Ask PDF mode. Chat mode allows a user to ask anything, while Ask PDF mode only answers the questions about the uploaded PDF.

2.      OpenAI ChatGPT

ChatGPT (Generative Pre-trained Transformer) is one of the top AI tools commonly used for generating a variety of text formats including emails, articles, lists, translations, and conversations. This AI tool is formatted as a conversation (chat) between the human user and the tool, which uses complex algorithms to produce text that mimics human language and style. The tool can write formulae and code, itineraries, recipes, social media posts and more.

Chat GPT version 3.5 is free to use online and is best for everyday tasks. Chat GPT version 4 is an upgraded model costing users $20 per month, with faster response times and exclusive access to beta features like Browsing, Plugins, and Advanced Data Analysis. This version is better suited to more creative text generation and advanced reasoning.

Like most AI software, Chat GPT may generate inaccurate or offensive information and so should be used alongside other research tools.

3.      Google Bard

Google Bard is Google's answer to ChatGPT, featuring a conversational format between the user and the AI tool, and advanced text generation that can be used to generate everything from complicated spreadsheet formulae to marketing email sequences. Google Bard generates text based off information from websites on the internet and can give both text and image responses.

Google Bard is free for all users with an unlimited number of questions. The only requirement is that users must have a Google account. As far as free AI tools go, Google Bard is certainly one of the favorites.

4.      Microsoft Copilot

Microsoft Copilot is an AI tool available to Microsoft customers with a variety of personal and business plans. It combines machine learning with the data in a user's Microsoft applications like Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Outlook, and Teams to generate text, code, translations and more.

For Microsoft Word documents, Copilot can help users to write new text, but also to suggest edits to phrases. In Excel documents, Copilot can help to analyze data, create charts, and suggest appropriate formulae.

5.      Dall.e 2

Dall.e 2 is an image generator. It creates realistic images and artwork from a written prompt. It can combine different styles of artwork with photographs to create new and unique images. This platform is a part of OpenAI, like ChatGPT, but it does not generate written content, only visual content.

Dall.e 2 doesn't operate on a monthly subscription model, but rather charges per prompt. Each prompt you put in costs one Dall.e 2 credit, with 115 credits costing $15. This means that each image generated costs roughly $0.035.

This platform is really good for users who need to make lots of AI images, as it can often work out cheaper than a monthly subscription. However, if you require a tool that generates text aswell, then it might be cheaper to choose a platform that does both.

6.      Notion AI

Notion AI is another great AI tool for summarizing and analyzing documents like meeting notes, reports, and articles. Users can use this tool to fix spelling and grammar mistakes, translate written content into multiple different languages, edit the style and tone of a piece of writing and condense text into a shorter document with simpler language.

Notion AI costs $10 per month, making it one of the cheapest artificial intelligence tools on this list. It's a great tool for those looking to enhance their own productivity, or the productivity of their team.

7.      Jasper

Jasper is one of the top AI tools designed to help users create content such as blog posts, articles, social media posts, product descriptions, and more. In addition to this, users can write marketing copy from scratch, or use the tool to edit pre-existing copy. Like many other AI tools, Jasper can also translate copy at the click of a button. Jasper also generates unique images and can check a piece of work for plagiarism.

The cheapest plan available for Jasper is $39 per month, making it one of the more premium AI tools on the market. For this monthly fee, users get access to one brand voice and 50 assets.

8.      Copy.ai

Copy.ai is described as a 'brainstorming buddy, blank page remover, research assistant, and expert copywriter'. Users can use the free AI tools platform to draft long-form copy, social media posts, product descriptions and marketing copy. The platform costs $49 per month for unlimited words, although users can utilize the free plan for up to 2,000 words. With the paid plan users can write copy in over 95 different languages, and access pre-built prompt templates to get the most out of the software.

9.      Synthesia

Synthesia is an AI tool that creates videos using realistic-looking avatars from text in over 120 languages. Users can also use the platform to generate video scripts and make voiceovers for existing videos. A personal Synthesia account costs $28 per month and includes ten minutes of video per month, with a maximum of ten scenes per video. This includes access to over 90 different AI avatars, and the Synthesia AI script assistant. If users need unlimited minutes of video each month and up to 50 scenes in each video, then a business plan is available.

10.  Click Up

Click Up AI is a tool designed to help users with project management tasks, customer support, sales, and marketing. The tool can be used to summarize documents and create a list of action points, edit and format existing copy, and brainstorm creatively. The free plan provides users with 100MB of storage on the platform, with the cheapest paid plan starting at $7 per member per month.

Essential Tips on How to Use AI Tools Effectively

AI tools are certainly impressive, and, when used correctly, are a great tool for improving productivity. However, there are a few cautions that rightly come with using artificial intelligence tools, especially generative tools like text generation and art generation.

1. Giving a clear, well-thought-out prompt to AI software

Firstly, when using text generation tools, whether conversational or not, make sure to clearly define the purpose of the content for the tool, giving a clear, well-thought-out prompt. Instead of using the prompt:

“Write an essay on baseball”,

try:

“Write a 1000-word essay on the topic of baseball. The essay should have a formal tone and should answer the following questions: What is baseball? In which countries is baseball commonly played? Who are the most famous baseball players of all time? What are the rules of baseball?”

If you take the time to write a good prompt, you will likely get text that is much more relevant for your purpose.

2. Check the content that an AI tool produces carefully

Secondly, make sure you check the content that an AI tool produces. Cross-check facts with a search on the internet and make edits where necessary. Never blindly copy-and-paste the text from an AI tool without checking it, as it may be inaccurate. It can be a good idea to think of ideas or text yourself first, and then ask an AI tool to check your work. Many AI tools are only capable of writing information up to a certain point in time. For example, at the time of writing, ChatGPT does not know anything about the last two years, so is unable to write about any events in this time period.

3. Use AI tools in a smart way

Lastly, know what types of content work best with your AI tool. Different AI software will work best for different types of content. For example, even a great tool is unlikely to generate a 5000-word report that is entirely relevant to your subject and fully factually correct. Instead, try asking the tool for 10 topic headings for your report, and an introduction and conclusion. Ask it to build on this information with bullet points for each heading, expanding only the ones that you think are relevant. This means that you can check the information early on, rather than once it has written the full article in coherent prose.

Frequently Asked Questions about AI Tools

Are AI writing tools worth it?

Yes, AI tools are a great resource to use in addition to online research and your own work to increase productivity and the quality of your written or visual content.

What are the pros and cons of AI tools?

Artificial intelligence tools specializing in text generation can help alleviate writer's block, improve the effectiveness of written communication, correct spelling and grammar mistakes, and save time when creating lists, emails, articles and other written content from scratch. Document analysis AI tools can help a user to spot issues, identify trends in data and to write summaries.

On the other hand, AI software can sometimes generate inaccurate or offensive content, so they should be used in conjunction with other online research tools, and a human should always check the work before publishing.

What is the best AI tool?

The best AI tool is UPDF AI, a tool that enables users to analyze and interpret their PDF documents. PDF documents can be summarized, translated and explained using this clever too. With a free plan, UPDF is accessible to everyone. Try it now and open the gate to a new productivity world.

Will AI tools replace humans?

No, the limitations of AI tools are still evident and so human interaction is required. AI software can be a great help, increasing a user's productivity. However, it is not a substitute for human-made content and creativity.

In conclusion, with so many AI tools to choose from, it can be hard to make a decision about which tool is worth your investment. UPDF is a fantastic place to start. Users can use the tool to edit, summarize and translate PDF documents into any language, making it appropriate for both businesses and individuals. The free plan means it's accessible to all. Download it for free today and see for yourself the boost in your productivity.